Human Resources Assistant

First Security Bank offers career opportunities for professional, energetic and team orientated individuals who foster a culture that values exceptional customer service, critical thinking, problem solving and operational excellence.

Important Information Regarding Application Process: Please note that we do not accept resumes and encourage applicants to include work history on our formal application available via the "Apply Now" link. *Data from resume cannot be downloaded into application. We invite you to view additional job opportunities at https://www.fsbank.com/about/join-us/.

SUMMARY

Provide administrative support for the day-to-day operations of the Human Resources Department. Provide backup support to the HR team for payroll, benefits and recruiting efforts. This position requires employees to work on-site.

QUALIFICATIONS | EDUCATION | EXPERIENCE | SKILLS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The items listed below are representative of the knowledge, skill, and/or abilities necessary for this position.

• High School Diploma or GED required.
• Bachelor’s degree in Business, Accounting, English, Communications, Marketing, Human Resources or a related field is preferred.
• 2-4 years of experience and/or education in Human Resources or a related field (recruiting, public speaking, policy and procedures, human resources management, employment law, payroll, benefits, FMLA, etc.) is preferred.
• Strong computer skills including general knowledge in MS Office Outlook (email and calendar), Excel, typing, 10-key and the internet are required.
• Willingness to demonstrate Core 5 values with customers and coworkers required.
• Willingness to participate in external community outreach events required.

HOURS OF AVAILABILITY: Regularly Scheduled Hours: 40 (+) Hours per week | Monday- Friday 8:00am-5:00pm | *Extended working hours may be required.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Primary Admin Duties:

1. Serve as a primary contact for answering department phone calls, addressing e-mail questions, filing, faxes, copies and related administrative duties.
2. Greet employees and incoming visitors.
3. Assist with preparation, ordering, and distribution of new hire packets, name badges, desk plates, and business cards.
4. Assist with recruitment duties (i.e. prescreens, scheduling interviews, background checks, etc.)
5. Assist with ordering, setting up and cleaning up lunch for New Hire Onboarding.
6. Assist with reconciliation and submission of miscellaneous department bills.
7. Assist with distributing annual disclosures, special projects, etc.

Back-up Duties:

1. Assist the payroll team in all aspects and requirements related to payroll.
2. Assist the benefit team with short-term and long-term disability claims.
3. Assist the benefit team with FMLA and ADA requests.
4. Assist with NMLS and Credit Life license enrollments and terminations.
5. Assist with set-up, document verification, presentation of materials, and campus tours for small groups of new employees, both in-person and via Microsoft Teams video conferencing.
6. Attend job fairs, career expos and other outreach events.

Additional Duties and Responsibilities:

1. Protect bank operations and maintain employee, customer and applicant confidence by adhering to strict privacy and confidentiality standards.
2. Operate computer, keyboard, telephone, scanner, and copier. Proficiency with internal banking software, accounting/payroll systems (ADP), insurance and benefit websites will be required.
3. Must arrive at work on time, work on site, travel as needed to branch locations or recruiting opportunities and work cooperatively with other coworkers. Possess a valid driver’s license with access to a vehicle that can be used for business travel purposes is required.
4. Additional duties may be assigned or required by management.

SUPERVISORY RESPONSIBILITIES: This job has no supervisory responsibilities.

SOFT SKILLS

Foster a culture that values high ethical conduct, critical thinking, problem solving, engagement, teamwork, and provides exceptional service. Establish positive and productive work relationships that provide honest feedback that generates trust. Embrace challenges, be a self-starter, multi-task and complete assignments in a timely/accurate manner. Communicate and present information before groups comprised of potential applicants, employees, and/or management staff.

PHYSICAL DEMANDS

The employee must possess sufficient mobility to work in and move about in a standard office setting and sufficient hand, arm, and finger dexterity to operate a computer keyboard and other office equipment. Substantial time may be spent on the telephone, working on a computer, sitting and/or standing. The employee must have the ability to hear and articulate well enough to carry on a normal conversation, both in-person and over the telephone. Visual abilities required by this job include the ability to read materials in either a printed format or on a computer screen. The employee must occasionally lift and move up to 10 pounds. Able to hold a valid driver’s license with access to a vehicle that can be used for business travel purposes.

The work environment described here is representative of what an employee encounters while performing the essential functions of this job successfully. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

MENTAL DEMANDS

The duties of this position require the ability to maintain attention to detail and complete work projects accurately in a short amount of time, despite interruptions. The employee must be able to interact with customers/coworkers in a calm and patient manner and maintain confidentiality and professionalism in all situations. The employee must be able to use basic mathematical skills including adding, subtracting, multiplying, and dividing numbers. The position also requires the ability to read and interpret documents, draft instructions or presentations and articulate complex information.