Human Resources Assistant

Required Qualifications (as evidenced by an attached resume):
Bachelor’s degree (foreign equivalent or higher). In lieu of a Bachelor's degree, an Associate’s degree and two (2) years of full-time administrative experience may be considered. Two (2) years of full-time administrative experience. Demonstrated proficiency with computer software with Microsoft Office Suite and/or Google Workspace.

Preferred Qualifications\: 
Human Resources (HR) experience. SHRM and/or HRCI certifications. Recruiting/Talent Acquisition experience. Experience working with an applicant tracking system. Experience working with an HRIS.

Brief Description of Duties:
The HR Assistant will assist with the coordination of all HR functions for the Campus Operations and Residential Operations, displaying utmost confidentiality. This will include recruitment, hiring and retention, time and attendance functions, and employee relations. The HR Assistant must have the ability to work independently and manage multiple priorities in a fast-paced, deadline-driven environment. Excellent organizational, analytical, written and verbal communication skills will be necessary for success.

• Talent Acquisition Coordination:
  • Assist HR Coordinator with departmental recruiting.
  • Create, modify, and work with hiring managers to develop/update position descriptions. Create requisitions within the Talent Management System (TMS) for job postings.
  • Draft and review job-related documents, interview questions, etc. to ensure documents are uploaded appropriately to the Talent Management System.
  •  Review applicant pools and forward resumes and candidate applications to search committees, schedule interviews, book meeting/interview locations. 

• HR Administration:
  • Responsible for a variety of confidential assignments including processing change requests; appointments/reappointments, terminations, salary information, personnel and payroll transactions, etc.
  • Track department work-related accidents\: Review and process incident reports, create, modify, and update databases.
  • Assist HR Coordinator with ensuring lines are budgeted appropriately and information is clearly recorded.
  • Update organizational charts for the department.
  • Ensure HR information and reports are accurate and up-to-date.

• Report Management:
  • Assist the HR Coordinator with tracking transactions. Compile and send out weekly reports on the status of personnel matters.
  • Assist with maintaining the HR database for departmental policies & procedures.
  • Maintain compliance reports. 
• Record and File Management:
  • Onboard and offboard employees.
  • Maintain HR requisition files for all job-related documents.
  • Responsible for performance management.
• Training & Career Development Coordination:
  • Coordinate and organize training to ensure compliance.
  • Track and follow-up with Managers regarding training course attendance.
  •  Maintain a log of training progress and attendance.
• Additional Duties and Responsibilities as Assigned:
  • Other duties or projects as assigned as appropriate to rank and departmental mission.

Special Notes:
This is a full-time appointment. FLSA Non Exempt position, eligible for the overtime provisions of the FLSA. 

In addition to the employee's base salary, this position is eligible for $4,000 UUP annual location pay, paid biweekly.

Essential Position: This has been designated as an essential position based on the duties of the job and the functions performed. Positions that are designated as such may be required to report to work/remain at work even if classes are canceled, and the campus is working on limited operations in an emergency.

For this position, we are unable to sponsor candidates for work visas.

Resume/CV and cover letter should be included with the online application.

Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.

If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at (631) 632-6280 or visit OEA.

In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewed here.

Visit our WHY WORK HERE page to learn about the total rewards we offer.

The starting salary range (or hiring range) to be offered for this position is noted below, it represents SBU’s good faith and reasonable estimate of the range of possible compensation at the time of posting.