Human Resources Assistant

Essential Duties and Responsibilities:

•  Perform a wide variety of administrative and clerical support duties for the HR team
• Process employee requests and provide relevant information
• Assist in monitoring the general HR email inbox and respond to submitted questions
• Maintain the company's electronic/paper personnel files
• Provide assistance and support to payroll process
• Assist in distributing and monitoring employee performance evaluations and following up to ensure they are done in a timely manner
• Assist with the recruiting and onboarding process
• Facilitate new hire orientation when needed
• Update and maintain HR database including, but not limited to employee files, job board, benefits summary, and employee training
• Assist with the development of HR processes, policies, and systems
• Assist in maintaining the company Handbook and Benefit Guides
• Assist in reporting, maintaining, and monitoring workers' compensation of employees
• Assist with COBRA administration for group health plans
• Assist with FMLA and medical leave administration for group health plans
• Assist with ACA annual reporting
• Assist in benefit administration
• Must be able to perform a high volume of data entry in connection with job duties
• Assist in planning and coordinating special events and recognition programs for employees
• Review, code, and process invoices directly related to the HR Department
• Order office supplies for the HR team as needed
• Order and maintain new hire swag
• Schedule department meetings
• Other duties as assigned 

Job competencies:

The qualified candidate must have the ability to perform the job successfully by demonstrating the following competencies:

• Oral communication – Speaks clearly and persuasively in positive or negative situations, demonstrates group presentation skills, and conducts productive meetings. 
• Planning/Organization – Prioritizes and plans work activities, uses time efficiently, and develops realistic action plans to meet department deadlines. 
• Problem Solving – Identifies and resolves problems in a timely manner and gathers and analyzes information skillfully. 
• Quality Management – Looks for ways to improve and promote quality and demonstrates accuracy and thoroughness.
• Confidentiality – Works independently using discretion and diplomacy to accomplish objectives, priorities, and deadlines defined by the HR Director.
• Able to adapt to a fast-paced work environment

 Qualifications:

• High School Diploma or GED is required.
• Minimum 3 years of administrative office experience.
• Technologically savvy, with high proficiency in Microsoft Office and HRIS programs. (Microsoft Word, Excel, PowerPoint, SharePoint, UKG, Internet, Lawson)
• Must be detail-oriented with a high degree of accuracy.
• Must be able to multi-task, prioritize, and work successfully independently and as part of a team.
• Excellent communication skills, both oral and written
• Must maintain a strict, high level of confidentiality due to access to employee files and sensitive personal issues.

Preferred Qualifications/Skills: 

• 2-3 years of previous work experience in an HR Role, with some knowledge of principles and practices of human resources administration and emphasis on recruiting and payroll.
• Previous work experience in a fast-paced environment.
• Has a general concept of HR functions or HR related work processes
• Bachelor’s degree in human resources or related field

Physical Demands:

• Must be able to use arms, hands, and fingers skillfully.
• Constant standing, walking, or sitting for long periods.
• Must be agile and able to work efficiently in space-limited areas.
• Consistently work at a productive pace.
• Must readily adapt to frequent treatment schedule changes.