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Human Resources Assistant

San Bernardino County
2 days ago
Full-time
On-site
San Bernardino, California, United States
$44,491.20 - $62,878.40 USD yearly
HR Entry Level

The Job



First 500 Applications will be accepted for consideration. 

We are seeking Human Resources Assistants to Join our Team!

We seek highly motivated individuals driven to provide excellent customer service and eager to learn and grow their HR skills while having an impact in their community. 

Human Resources Assistants will be provided with learning opportunities to enhance their specialized knowledge in Human Resources (HR) and assigned a variety of moderate to complex clerical assignments to develop analytic skills related to the field. Individuals who are resourceful with a desire and initiative to learn will have the greatest benefit and opportunity to grow within this field. The ideal candidate will be professional, a team player and demonstrate support for the team by eagerly accepting new tasks and responsibilities; exhibit personal accountability and responsibility; have exceptional communication and interpersonal skills with a customer service orientation; possess outstanding analytical, writing, and organizational skills.

Additional duties may include, but are not limited to, the following: collect, enter, process, sort, and tabulate information; provide general information to the public via phone or in-person; answer questions regarding specific departmental procedures and practices; process a variety of documents; maintain files; schedule appointments and meetings; prepare letters, reports, invoices, and other documents; and perform data entry.

A current vacancy exists in the Administrative Services Unit, who provides fiscal, payroll, budgetary and building operations support to the department. The duties performed by this position will include but are not limited to, maintaining fiscal monitoring worksheets, validating reconciliations for multiple department budget units, processing employee travel claims and accounts payable transactions, preparing bank deposits and delivering deposits to the bank, as well as assisting department vendors with building operation maintenance requests.

The list established from this recruitment may be used to fill similar vacancies in other areas of Human Resources as needed. 


Excellent Benefits
To review job-specific benefits, refer to:
View Benefits by Occupational Unit – Exempt (PDF)


CONDITIONS OF EMPLOYMENT

Pre-employment Process: Applicants must pass a background investigation, which includes fingerprinting and physical exam, prior to appointment. 

Work Environment: Incumbents must operate with a high level of confidentiality and discretion when performing job duties.

Sponsorship: San Bernardino County is not able to consider candidates who will require visa sponsorship at the time of application or in the future. 

Minimum Requirements

Applicants must meet one of the following options:

Option 1
Six (6) months of full-time office clerical experience in support of human resources/personnel functions (e.g., recruiting, onboarding, payroll, benefits, and personnel transactions, etc.), and must include a variety of office clerical tasks including, public contact, computer usage, typing, filing, answering the telephone and data entry.
Option 2
One (1) year of full-time work experience performing clerical functions in an office environment.  Duties must include a variety of office clerical tasks, including, public contact, computer usage, typing, filing, answering the telephone and data entry.

Substitution: An Associate Degree or equivalent completed college coursework (60 semester units) or higher in business or public administration, behavioral science, human resources management, organizational psychology, statistics, or a closely related field may substitute for up to 6 months of experience under Option 2 only. 
Option 3 Certification: Certificate of Completion from the SBC Career PathBuilder Program. A copy of the certificate must be attached to the online application. 

Desired Qualifications

The ideal candidate will have:

Knowledge of:

  • Standard office procedures and practices and operation of common office equipment.
  • Computer software, including word processing, database, spreadsheets.
  • Record keeping, report preparation, and filing methods.
  • Correct English usage, including spelling, grammar, and punctuation.
Skills in:
  • Providing varied office administrative and clerical assistance with a great degree of independence.
  • Providing outstanding customer service, answering inquiries, and explaining and upholding rules and regulations.
  • Prioritizing work, coordinating multiple tasks, and following-up as required.
  • Advance software skills, including Word, Excel, PowerPoint, and Outlook.
Ability to:
  • Rapidly learn the specific procedures related to office functions and work assigned.
  • Use initiative and sound judgment within established guidelines.
  • Build and maintain positive working relationships with teammates and the public.
  • Use appropriate discretion and confidentiality regarding various Human Resources Office matters.
  • Prepare and update a variety of detailed reports and documents.

Selection Process

Application Procedure:  Indicate your interest in this excellent career opportunity by completing and submitting the online application and supplemental questionnaire by the filing deadline.  Be sure to clearly describe your experience in meeting and exceeding the desired qualifications as stated above. Resumes will not be accepted as a substitute for the application and supplemental questionnaire.

Selection Process:  The selection process will consist of a competitive evaluation of qualifications based on the application and responses to the supplemental questions.  The most highly qualified candidates will be referred to the appointing authority for further consideration.  

To ensure timely and successful submission of your online application, please allow ample time to complete your application and consider applying before the posted deadline date. Applicants will be automatically logged out if they have not submitted the application and all required materials prior to the posted deadline.  Once your application has been successfully submitted, you will receive an on-screen confirmation and an email.  We recommend that you save and/or print these for your records.

Additional Information and Resources:
If you need technical assistance, review the Government Jobs online application guide or contact their Toll-Free Applicant Support line at (855) 524-5627. Please note that Human Resources is not responsible for any issues or delays caused by your internet connection, computer, or browser when submitting an application.

Equal Employment Opportunity (EEO) / Americans with Disabilities Act (ADA): San Bernardino County is an Equal Employment Opportunity (EEO) and Americans with Disabilities Act (ADA) compliant employer, dedicated to ensuring equal employment opportunities for all employees and applicants.

ADA Accommodation: If you have a disability and need accommodations during the testing process, please submit the Special Testing Accommodations Request Form (Download PDF) within one week of the recruitment filing deadline.

Veterans' Preference: Eligible veterans, their spouses, or widows/widowers who are not current County employees may receive additional Veterans' Preference points. For details and instructions on how to request these points, please refer to the Veterans' Preference Information (Download PDF).

For more important details, review the Applicant Information and County Employment Process