Human Resources Assistant (Licensure) - Temporary Work Assignment 2025-2026

This position provides primary administrative support to the Licensure Administrators. Work is performed under general supervision without specific instruction. Contacts are made at all organizational levels both within and outside the department and division. Position requires handling of confidential information and dealing tactfully with the public. The employee must prioritize and multitask to ensure work is completed by deadlines.

Essential Job Functions:

• Performs the administrative work required to ensure the efficient operation of the Teacher Licensure office

• Prepares letters, screens visitors, receives/makes telephone calls and emails, and distributes mail

• Answers questions regarding teacher licensure, recertification, tuition assistance, licensure grants and cohorts, and licensure status    

• Researches licensure issues and communicates to Licensure Administrators, as appropriate

• Reviews, organizes, and prepares all licensure documentation to determine completeness

• Acquires required sign-offs for licensure materials. 

• Performs data entry for required licensure documentation in order to ensure compliance with the Code of Virginia & VDOE Regulations( i.e. statutory requirements); this includes entering all teacher credentials into the CCPS database

• Receives and processes required documents to add degrees and endorsements to licenses

• Prepares and submits licensure action forms in accordance with county and Virginia Department of Education policies

• Assists with maintaining data regarding new hires, transfers, and terminations for the Virginia Department of Education yearly report

• Assists with the review of all new hires, promotions, transfers, and rehires to determine items needed for licensure/licensure application file; reviews items needed with individuals and follows up as required 

• Establishes and maintains files for the Licensure Office  

• Assists with job fairs and events through preparation, setup at site and organization of materials afterwards

• Assists with the processing of tuition assistance

• Performs other duties as assigned

Budgetary Responsibility:

N/A

Report Preparation:

Prepares various licensure reports for the Human Resources Department

Equipment Operation:

Operates computer, copier, fax machine, scanner, telephone, and other general office equipment

Human Resources staff, CCPS Principals and Administrators, employees, applicants, and outside organizations

Work Direction/Supervision:  

N/A

Decision-Making:

This position requires independent decision-making and coordination with Licensure Administrators , and seeks supervisory advice and guidance in unusual situations.

Formal Policy-Setting Responsibilities:  

N/A

The physical demands described here represent those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  While performing the duties of this job, the employee is regularly required to use hands to lift, support, handle or feel objects, tools, equipment and/or controls; reach with hands and arms; and talk and hear.  The employee is required to stand, walk, sit, stoop and/or kneel. Specific vision abilities include close vision and the ability to adjust focus. 

Work Environment:

The employee regularly works in an office environment.  The noise level is quiet to moderate.

Considerable knowledge of office practices and procedures, policies and school division programs. Working skill in operating personal computers, utilizing spreadsheet, word processing and presentation software.  Demonstrated ability to: maintain automated databases and provide routine reporting; edit work for proper grammar, spelling and punctuation; interpret and apply policies and procedures; communicate effectively both orally and in writing; exercise judgment and to work effectively with all levels of the organization and the public; lead the work of others. Knowledge of records management.

GED or High School Diploma.  

Preferred: Experience in administrative support work in Human Resources area and teacher licensure strongly preferred.  An equivalent combination of training and experience that would provide the required knowledge, skills and abilities.  

Applicants considered for employment must successfully complete the following background investigations/tests:

• Federal Bureau of Investigation (FBI) Criminal History Investigation

• State Police Criminal History Investigation

• Child Protective Services (CPS) Investigation

• Tuberculosis Screening/Test