Human Resources Assistant/Onboarding Specialist

Administrative Support & Recruitment

• Maintains accurate and up-to-date human resource files, records, and documentation.
• Answers frequently asked questions from applicants and employees regarding standard policies, benefits, hiring processes, and other related matters; refers more complex questions to the appropriate senior-level HR staff or management.
• Maintains the integrity and confidentiality of human resource files and records.
• Provides clerical support to the HR department.
• Assists with planning and execution of special events such as benefits enrollment, employee recognition events, holiday parties, and retirement celebrations.
• Facilitates the Department’s hire orientation.
• Schedules interviews by coordinating with candidates and hiring managers.

• Assists with Employee Assistance Program (EAP) referrals for County employees.
• Assists Verifications of Employment for County employees.
• Supports County new hires to ensure effective onboarding, paperwork processing, and tracking through the generation and maintenance of monthly new hire status reports.
• Responds to requests for confidential documents and records and maintains the security of personnel records
• Assists with releasing information to authorized persons, in accordance with personnel law and procedures.
• Responds promptly to requests and ensures the accuracy of information drafted for the Manager.
• Responds promptly to subpoenas, attorneys’ requests for copies of personnel files, and ensures information provided complies with relevant procedures.

• Maintains position alignment information in the automated Human Resources Management/Payroll
  System.
• Analyzes/validates all authorized personnel actions, including, but not limited to, acting pay/detail, new hires/rehires, separations/terminations, status changes, promotions, demotions, and miscellaneous salary adjustments to ensure compliance with policies and procedures.
• Identifies and performs corrections in a timely manner to ensure system information is accurate.
• Assists in the management of County employee orientations by providing instructions for completing prior service credit forms, tax forms, direct deposit forms, I-9s, and disability forms.
• Requires knowledge of what documents are considered permanent records in personnel files.
• Provides written employment wage verifications accurately, analyzing and extracting appropriate data from the Human Resources Management/Payroll System within five (5) days of receipt.
• Responds promptly and appropriately to all requests, ensuring functional and grammatical accuracy.
• Drafts correspondence for management as necessary; prepares information and comments on requested reports in a timely manner.
• Other Duties as Assigned.

• High School diploma or G.E.D.
• 30 semester credit hours from an accredited college or university towards an Associate's degree with coursework in Human Resources/Personnel Management, Organizational Development, Business/Public Administration, Psychology, or closely related field.

Job Location: 805 Brightseat Rd, Landover, MD 20785, USA

Conditions of Employment:  Upon selection, the candidate must:

• Meet all training and performance standards and demonstrate proficiency as required by the agency. 
• Wear and use agency protective apparel and equipment in the performance of their assigned duties, if applicable.
• Successfully pass preemployment checks which may include reference checks, background investigations, and drug screenings, where applicable.
• Be willing and able to serve as an essential employee. Essential employees are expected to report during standard or non-standard hours as operations necessitate, or during emergencies. Essential employees are expected to report or remain at work when other County employees are granted Administrative Leave.
  

ONLY ONLINE APPLICATIONS WILL BE ACCEPTED

Eligibility to Work:  Under the Immigration Reform and Control Act of 1986, an employer is required to hire only U.S. citizens and lawfully authorized alien workers. Applicants who are selected for employment will be required to provide and verify authorization to work in the United States without sponsorship.
 
This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S., only after an offer has been accepted and the Form I-9 is completed. For information on E-Verify, or if you believe the County has violated its E-Verify responsibilities, please contact the Department of Homeland Security (DHS) at 888-897-7781 or visit their website at dhs.gov/E-Verify.

INTERNAL APPLICANTS:  If you are a current Prince George's County Government employee and seeking a promotion, in accordance with Section 16-200 of the Personnel Law, you have the right to appeal a rejection rating within five (5) working days of receiving a rejection notice.  Union employees should refer to their respective collective bargaining agreement and/or union representative for their grievance procedure.

Prince George's County Government is an Equal Opportunity/Affirmative Action Employer Committed to Diversity and Inclusion in the Workplace