Human Resources Assistant - SR-13

Performs a variety of human resources clerical work relative to the maintenance and processing of personnel records and actions requiring the interpretation and application of pertinent civil service laws, regulations, policies, procedures, and collective bargaining provisions; and performs other related duties as required.

The Department of Human Resources is the central agency for the County of Hawai'i.  There is one (1) immediate temporary full-time vacancy not-to-exceed 02/28/2026 with the Department of Human Resources - Recruitment and Examination Division in Hilo.  

The eligible list may be used for other permanent and temporary vacancies as they arise during the life of the list. Temporary appointment may lead to conversion to permanent appointment.

OPERATING DEPARTMENT:

• Maintains personnel files and records of departmental employees.
• Reviews, verifies, and posts data manually or electronically to employee records relative to compensation, earnings, status, anniversary dates, service, leaves, training, positions held, and other related matters.
• Maintains departmental position control files and records to include status, geographic location, funding source, position history, etc.
• Prepares and reviews personnel and payroll forms, records, reports, applications, and other documents for completeness, accuracy, adequacy, and conformance to departmental, civil service, and other legal or contractual requirements.
• Completes and processes various personnel forms relating to recruitment, classification, worker's compensation, and employee benefits.
• Enters data into the human resources and payroll processing system to effectuate changes to departmental employees' personnel and payroll records.
• Interprets and explains civil service, compensation, and related laws and regulations to departmental personnel.
• Researches and compiles background data for use by superiors in decision-making.
• Disseminates information about and explains vacation, sick leave, retirement, and other benefits to new employees and departmental personnel.
• Distributes all official communications, inquiries, reports, recommendations, documents, and other personnel matters received by the department.
• Prepares forms, documents, requests, and communications on personnel matters for transmittal to the central personnel agency and other governmental agencies.
• Assists employees and applicants in completing personnel forms and applications.
• May operate a vehicle to perform work-related travel.
• Attends and participates in staff meetings.
• May supervise subordinates.
• Performs other related duties as assigned.

CENTRAL DEPARTMENT:

• Advises departmental officials, employees, and/or the public regarding employment policies, information on classes of work, and civil service laws and rules, and human resources policies and procedures.
• Prepares recruitment announcements; works with news media on ads; distributes announcements for posting; prepares application packets for distribution.
• Issues, receives, and checks applications for civil service recruitments for completeness, including verification of licenses, certificates, veteran's preference, etc.; inputs applicant data into software system.
• Screens applications for registration and entry-level recruitments.
• Administers and monitors examinations.
• Prepares and compiles brochures and other general information for job fairs; represents department at job fairs; provides information regarding the recruitment and examination process and information on available jobs.
• Reviews and processes redescriptions for positions in well-defined occupational fields and routine reallocations for recruitment purposes. 
• Prepares and processes classification and pay action notifications; enters data into the human resources position files to effectuate personnel transactions.
• Maintains compensation plans; works with Data Systems Department to update intranet information.
• Reviews, updates, and maintains all manual and electronic files and records relative to the assigned functional human resources program, which includes confidential matters thereto.
• Researches data and prepares various regular and special statistical and activity reports for use by superiors.
• Prepares circulars and memoranda for distribution to departments; maintains master files; prepares duplicate files for new employees or departments as requested.
• Prepares packets and other materials for new employee orientation; follows up with departments to resolve scheduling and attendance matters.
• Prepares announcements for training sessions; compiles registration lists; assists with preparation of training materials.
• Assists with program coordination and logistics for departmental meetings, conferences, special events, and training.
• Performs administrative support functions for department as assigned.
• Composes routine letters as required.
• May suggest changes to personnel policies and procedures.
• May operate a vehicle to perform work-related travel.
• Performs other related duties as assigned.

Training and Experience: 
A combination of education and experience substantially equivalent to:

• graduation from high school, and 
• three (3) years of clerical experience, of which
• one (1) year must have included a variety of human resources clerical work in the maintenance of confidential files and records; the preparation, review, and processing of various personnel forms and transaction documents; and the interpretation and application of laws, regulations, policies, and procedures in the performance of these duties, and
• possession of a valid State of Hawai‘i driver's license (Class 3) or any other comparable driver’s license at time of filing, as applicable to the position. You will be required to submit your valid driver's license at time of hire, if the position requires a driver's license. (The immediate vacancy with the Department of Human Resources requires a valid driver's license).

Substitution of education for required clerical experience:  an Associates degree or higher from an accredited college or university may be substituted for lack of the required clerical experience on a year for year basis (examples: 30 college credits can be substituted for one (1) year of the required clerical experience, an Associates degree can be substituted for two (2) years of the required clerical experience, and a baccalaureate degree or higher can be substituted for four (4) years of the required clerical experience).  (Scan and attach a copy of your official college transcript to be credited for the substitution of clerical experience.)

Examination:  All applicants who meet the minimum qualification requirements will be assigned a score of 70 points.  An education and experience evaluation will be conducted based on the applicant's training, education and experience as presented in the application.

Please read the minimum qualification requirements carefully.  Be certain to list all pertinent training and experience, as this may be important in determining your examination score.  It is essential that the applicant describe fully the duties and responsibilities of each position held, specify the date of each position held (from and to, month and year), and indicate the number of hours worked per week.    

Attach all required documentation (e.g. official transcript, professional license(s)/certification(s), DD-214, etc.) at the time of submitting your application. 
 
Note:  In-person interviews and/or further testing in Hawai'i County may be required at the discretion of the hiring department/agency.  If in-person interviews and/or further testing are required, applicants who are referred to the hiring department/agency must be available to participate in person and at their own expense at that phase of the selection process.

Knowledge of:  employment laws, rules, policies and procedures, range of occupations common to government service, various kinds of personnel transactions and procedures for processing thereof, office practices and procedures, and use of standard office equipment.

Ability to:  interpret and apply laws, rules, policies, procedures, and pertinent provisions of the collective bargaining agreements, and basic merit system philosophy, conduct research and prepare reports, keep records, maintain files, make arithmetic computations, operate standard office equipment such as a typewriter, calculator, copier, and personal computer utilizing a variety of software  applications, work harmoniously with others, maintain effective relationships with county officials, employees, and the public; and follow oral and written instructions.

Physical Requirements:  Persons seeking appointment to positions in this class must meet the health and physical condition standards necessary and proper to perform the essential functions of the position with or without reasonable accommodations.

Physical Effort Grouping:  Light

Benefits of County employment: The County of Hawai‘i offers a competitive compensation package.  Your total compensation is comprised of your salary and a generous range of valuable benefits, subject to eligibility requirements.

• Flexible Working Arrangements:  Options may include alternate work schedules (4-10) and flexible working hours.  (Not all Departments/Agencies participate and not all positions are eligible.)     
• Vacation:   Start accruing paid vacation time immediately upon hire – up to 21 days per year.
• Sick Leave:   Start accruing paid sick leave time immediately upon hire – up to 21 days per year.
• Holidays:   The County provides 13 paid holidays per year (plus General Election Day when applicable).
• Training and Development:  The County has a variety of training and development opportunities for employees.         
• County Tuition Reimbursement Program:  This scholarship program rewards employees who take the initiative to advance their education and learning.
• Public Service Loan Forgiveness (PSLF) Program:  You may be eligible for this federal program which forgives portions of federal student loans for individuals working in public service.  
• Retirement Plan:  The Employees’ Retirement System is a qualified defined benefit public pension plan that provides retirement, disability, survivor and other benefits to all eligible full-time and part-time county employees in the State of Hawaii as well as their beneficiaries.
• Deferred Compensation:  Save additional money for retirement - this voluntary supplemental retirement savings plan allows for the investment of tax-deferred contributions.
• Flexible Spending Plan:  Use pre-tax dollars to pay for qualified dependent care and/or medical expenses, as well as insurance premiums.
• Health Benefit Plans:  The County of Hawai‘i offers a variety of health benefit plans for eligible employees.
• Employee Assistance Program (EAP):  This voluntary assistance program provides employees and their family members with free professional and confidential assistance in overcoming personal and work-related problems.
• Group Life Insurance:  Free life insurance policy for active employees.  
• Credit Union Membership
• Other Leaves:  You may be eligible for other leaves, including Family Leave, Funeral Leave, Leave Sharing, Military Leave, Donor Leave, Victims Protection Leave, as well as leave for Parent-Teacher Conferences, Disaster Relief, Blood Bank Donations, and Jury Duty.

Please scan and attach these supporting documents to your on-line application, if required:

• an official college transcript,
• a valid driver's license,
• a temporary assignment verification, 
• professional licenses, and/or
• certificates.