Human Resources Coordinator

Position Title: Human Resources Coordinator

Department: Human Resources

Reports To: Controller

Status: Exempt, Salary

Date: August 2025

Position Summary:

Provides university-wide human resources support in the areas of regulatory compliance and administration, new hire onboarding and system and data management. Conducts research and leads projects to enhance human resources services. Develops strong partnerships with departments and provides professional human resources services to employees at all levels of the institution.

Essential Job Duties & Responsibilities:

Workforce Planning and Employment

• Coordinates new hire paperwork and first day onboarding
• Manages new hire, ongoing, and separating employee paperwork and related duties
• Schedules interviews and serves as a back-up to conduct interviews, as needed
• Supports the HR Generalist in the performance appraisal process

Compliance and Administration

• Serves as a knowledgeable resource to respond to general Human Resources related questions and service inquiries from employees
• Performs various administrative functions for the department
• Maintains employee data in HR systems, including ApplicantPro and Colleague
• Creates and maintains personnel files in compliance with applicable legal requirements
• Manages the University's compliance of I-9 documents
• Updates department forms, brochures, policies, website, and literature, as needed
• Provides a variety of business reports, statistics, and ad hoc reports
• Assists with the coordination of human resources events, such as the Benefits Fair, University Christmas Party, and Employee Recognition Luncheon
• Recommends and assists with implementation of Employee Wellness Initiatives
• Makes recommendations on changes for continuous process improvement
• Monitors eligibility and applications for the employee tuition grant program and the Graduate Assistant program
• Completes verification of employment requests
• Responsible for filing documents in personnel files

Employee and Labor Relations

• Understands and interprets established Human Resources policies and procedures to employees and managers
• Recommends changes to Human Resources policies, procedures, and programs and conducts research to support recommendations and remain current with best practices
• Fosters a positive working environment and contributes towards maintaining a University culture that recognizes and retains the talent of its workforce

Compensation and Benefits

• Understands employee benefit program offerings and serves as a knowledgeable resource to answers general questions from employees

Human Resource Development

• Participates in professional development and training
• Assists in organizational training and development efforts
• Other duties as assigned

Qualifications:

• Bachelor's Degree or equivalent combination of education and experience
• At least one year of previous office administrative experience in human resources or a professional business environment required
• Higher education experience preferred
• Colleague system experience preferred
• Proficiency in Microsoft Word, Power Point and Excel
• Demonstrated ability to build strong partnerships within all levels of the organization
• The successful candidate will have a high level of integrity, ethics and professionalism and must have a strong service orientation
• The successful candidate must be self-motivated, willing and able take initiative, and able to work both independently and with a team

Additional Information:

This job description is not intended to be an exhaustive list of all responsibilities, skills, efforts, or working conditions associated with the position. It is, instead, a description of the essential elements of the position.

Ohio Dominican University is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees, as we respect and seek to empower each individual and support the various cultures, perspectives, skills and experiences within our workforce.