Human Resources Coordinator

Reports To: Assistant Superintendent of Human Resources

FLSA Status: Exempt

General Definition of Work

The HR Coordinator, under limited supervision, performs highly complex work with considerable decision-making discretion overseeing Human Resource procedures, ensuring compliance with laws and maintaining accurate HR/Benefits records. This position is responsible for serving as a liaison between Human Resources and Payroll. 

Qualifications

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Salary/Status

Coordinator Salary Schedule/Full-Time/240 days

Start Date

Determined by Human Resources

Place of Work

The normal place of work is on the premises used by Rock Hill Schools. Rock Hill Schools reserves the right to require you to work at such other place(s) as it may reasonably require from time to time.

Essential Functions  

• Enter Direct Deposit data for all new hires
• Update Direct Deposit and W4 changes for current employees
• Update email address, SOC code, Job/PCS code
• Send ESS register email
• Update Kelly Services with terminations, new hires, and location changes.
• Scan timesheets
• Complete employment verifications
• Manage retirement changes related to 403(b)
• Serve as PCS Administrator making all changes to the certified staff state database for funding
• Scan Status Forms/Direct Deposit Forms/W4s into eTrieve
• Provide check stub/W2s to employees without access to ESS
• Ensure compliance with the Financial Accounting Handbook and account structures mandated for school district use by the State Department of Education.
• Participate/facilitate in professional development workshops and leadership training.
• Create an inclusive environment with positive communication/public relations.
• Perform related work as assigned or required.

Knowledge, Skills, Abilities

• Comprehensive in-depth knowledge and understanding of the principles, practices, and procedures of public school system Human Resource policies.
• Knowledge of applicable federal and state employment laws and regulations (e.g., FLSA, FMLA, ACA, Title VII, ADA, HIPAA/COBRA as applicable) and how they impact HR and benefits administration.
• Knowledge of payroll and benefits concepts and processes, including pre-tax deductions, retirement plans (e.g., 403(b)), employment verifications, and coordination between HR and Payroll.
• Knowledge of HR recordkeeping requirements and best practices, including personnel file maintenance, data retention, confidentiality, and audit readiness.
• Proficiency with HRIS/employee self-service systems and standard office software (spreadsheets, word processing, scanning/imaging, and electronic workflow tools).
• Ability to accurately enter, validate, and retrieve employee data in HR/Payroll systems and generate routine reports to resolve employee questions and identify errors.
• Ability to compile, analyze, and reconcile HR/payroll/benefits data to support accurate processing and timely issue resolution.
• Ability to maintain professionalism, accuracy, and composure while managing competing priorities, interruptions, and time-sensitive deadlines.
• Ability to provide responsive, customer-focused service to employees while maintaining a courteous, professional demeanor.
• Ability to learn and apply HR/Payroll/Benefits procedures and to use specialized HR systems and electronic document management tools.
• Ability to interpret policies and procedures, apply them consistently, and escalate complex employee relations or compliance concerns appropriately.
• Ability to implement HR, benefits, and payroll procedures in accordance with district policy, state requirements, and applicable federal regulations.
• Ability to communicate clearly and tactfully with employees, supervisors, vendors, and external agencies in person, by phone, and in writing.
• Ability to use sound judgment, solve routine to moderately complex problems, and build effective working relationships while handling sensitive situations.
• Ability to employ positive communication and de-escalation skills when addressing employee questions and resolving discrepancies.
• Ability to problem-solve, research discrepancies, and follow through to resolution while documenting actions taken.
• Ability to maintain strict confidentiality and exercise discretion with personnel, payroll, benefits, and medical/leave-related information.
• Ability to take initiative, work independently, prioritize tasks, and exercise sound judgment with minimal supervision.
• Ability to prepare accurate HR reports, maintain logs/records, and support audits or data requests using established templates and reporting tools.
• Ability to identify process improvements, track recurring issues, and support implementation of updated HR procedures and system changes.
• Demonstrated attention to detail and accuracy when processing employee actions, benefits changes, and payroll-related updates to minimize errors and compliance risk.
• Demonstrated ability to meet deadlines and adapt to changing priorities while working collaboratively with HR, Payroll, and other departments.

Education and Experience

• Associate degree or bachelor’s degree in human resources, business administration, or a related field preferred
• Equivalent combination of experience and education

Special Requirements

• Must have and maintain a valid Driver’s License or ability to provide own transportation.
• Travel to school district buildings and professional meetings.
• Prior to beginning employment, negative tb test results must be provided.

Physical Requirements/Work Conditions

• Work requires the occasional exertion of up to ten pounds of force.
• Work regularly requires exchange of accurate and detailed information through oral and written communication.
• Constantly operates a computer and other office business equipment.
• Ability to remain in stationary position for required meetings/work.
• Ability to move to other work locations.
• Visual acuity requires preparing and analyzing written or computer data, determining the accuracy and thoroughness of work, and observing general surroundings and activities.
• Hearing is required to perceive information at normal spoken word levels, and to receive detailed information through oral communications.
• Work requires preparing and analyzing written or computer data, operating standard office equipment, and the use of advanced technology.
• Work is generally in a moderately noisy location (e.g., business office, light traffic).
• Requires the ability to deal with people beyond giving and receiving instructions.
• Must be adaptable to performing under mild to high levels of stress.

Application Requirements
Applicants must submit official transcripts, three professional references with at least one supervisory reference and a copy of the appropriate credentials as part of the application process.

Pre-Onboarding and Employment Requirements
As a condition of employment and prior to onboarding, the district will conduct a criminal history background check. The recommended candidate will be required to provide personal information necessary to complete the background check such as date of birth, gender, and race to remain in compliance with applicable laws and regulations.  As part of the pre-employment process, candidates will be required to submit TB test results and complete designated employment tasks.

Disclaimer

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees in this job. Job description is sourced from employee interviews, internal documents, representative job descriptions in similar districts, and other state/federal agencies.

Rock Hill Schools provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.