Human Resources Coordinator
City of TehachapiDescription
- This position is open until filled with application review beginning the week of March 3, 2025
We are searching for an experienced, service-oriented professional to join our team as our Human Resources Coordinator. The Human Resources Coordinator position requires a solid knowledge of all HR functions. Preference will be given to candidates who demonstrate hands-on experience in recruitment activities, onboarding, benefits administration, and demonstrated knowledge of various types of leave laws, including but not limited to FMLA, CFRA, PDL, ADA, and Workers' Compensation and their integration with payroll systems and processes. Applicants must have previous HR experience and meet the experience and training requirements to be considered for this position. Public Sector HR, Payroll (FLSA), Risk Management experience preferred but not required.
This position receives general supervision and direction from the Finance Director and City Manager. Examples of Duties
Essential and other important responsibilities and duties may include, but are not limited to, the following:
Essential Functions
Perform recruitment and selection duties to obtain qualified candidates; coordinate with departments to create recruitment timeline, advertisement sources and selection process.
Complete internal and external compensation and benefit studies.
Interpret and explain policies, procedures, and regulations to City staff and the public; respond to complaints and requests for information from employees, management, outside agencies and the public.
Act as liaison to the community, professional organizations and educational institutions and respond to requests for information on job opportunities, professional development and work/study programs.
Provide employee or applicant counseling on City employment policies and procedures; assist in providing new employee orientation; explain benefits; maintain personnel policies for compliance with federal state and other agencies.
Assist employees with medical insurance related matters.
Maintain individual personnel files and confidentiality of official file system.
Assist with preparation of group worker’s compensation and liability insurance claims; serve as liaison to City staff claims adjustors, and investigators and insurance agents in the disposition of claims.
Initiate background checks and coordinate appropriate physical examinations with City physicians.
Coordinate various human resources trainings.
Update and maintain property, liability and other risk management information.
Build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service.
Audit and maintain files and records; prepare periodic reports.
Maintain payroll records including time sheets, deductions, garnishments and withholding amounts, vacation payments, retroactive pay increases, and other files and records for reports and auditing purposes.
Prepare and reconcile life, health, dental, vision and retirement system records and reports.
Process payroll distribution, direct deposit and retro-expenditure transfers; set up and reconcile voluntary payroll deductions, prepare reports, identify and research exceptions and remit payment to vendors, prepare payroll tax return.
Marginal Functions:
Perform related duties as assigned.Typical Qualifications
Knowledge of:
- Principles and practices of personnel administration and organization management
- Practices, methods and procedures utilized in recruitment and selection and benefits administration
- Basic principles of research, record-keeping and report preparation
- Pertinent Federal, State, and local laws, codes and regulations
- Elementary statistics
- Modern office procedures, methods and computer equipment
- HRIS and other software applications as well as standard office applications
- Principles and practices of accounts receivable, utility billing and collections
- Principles and practices of fiscal and financial record-keeping
- IRS rules related to payroll processing
Ability to:- Learn to apply principles of and practices of personnel administration
- Learn to interpret and explain City personnel programs and policies to employees and the general public
- Collect, compile, analyze and summarize written and statistical information and data
- Prepare clear and concise reports
- Maintain financial records and reports
- Use accounting, HRIS and other software applications as well as standard office applications
- Maintain confidentiality
- Learn to obtain information through the interview process
- Learn to analyze problems, identify alternative solutions, and project consequences of proposed actions and implement recommendations in support of goals
- Understand and carry out oral and written directions
- Establish and maintain effective working relationships with those contacted in the course of work
- Communicate clearly and concisely, both orally and in writing
Experience and Training Guidelines
Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Experience:
Four years of increasingly responsible administrative experience including a minimum of two years in human resources or finance
Training:
Equivalent to an Associate’s Degree from an accredited college or university with major course work in personnel administration, business administration, public administration, social sciences or a closely related field.
License and Certificate:
Possession of, or ability to obtain, an appropriate, valid California driver's license.Supplemental Information
PHYSICAL AND MENTAL REQUIREMENTS
Mobility: frequent use of keyboard; frequent sitting for long periods of time; occasional bending or squatting. Lifting: frequently up to 10 pounds; occasionally up to 25 pounds. Vision: constant use of overall vision; frequent reading and close-up work; occasional color and depth vision. Hearing/Talking: frequent hearing and talking, in person and on the phone. Emotional/Psychological: frequent decision-making and concentration; frequent public and/or coworker contact; occasional working alone. Environment: frequent exposure to noise.
WORKING CONDITIONS
Work is performed in a typical temperature-controlled office environment subject to typical office noise and environment. Some positions may be assigned to remote locations. Positions may require occasional overtime or weekend work and travel is rare.