Human Resources Coordinator
Colchester School District
3 days ago
Full-time
On-site
Colchester, Vermont, United States
HR Entry Level
POSITION:HR Coordinator
DEPARTMENT:Human Resources
REPORTS TO:HR Manager
CLASSIFICATION:Non-Exempt (hourly)
PURPOSE:Provides administrative support to Human Resources
ESSENTIAL DUTIES & RESPONSIBILITIES:
•Process all employment change letters (i.e., reduction in hours, promotion, demotion, termination, resignation, etc.), position descriptions, and various general correspondence
•Responsible for the oversight of preparation of the Consent Agenda for school board action and for any action required as the result of the Consent Agenda being acted upon
•Process required paperwork for temporary assignments including, but not limited to, additional assignments, long-term substitutes, and summer programs
•Create and maintain human resources files
•Coordinate and maintain the criminal record check process in compliance with state law
•Perform background checks (VT Criminal Information Center and VT Agency of Human Services) on all potential employees, contractors, and volunteers and ensure proper storage and destruction
•Maintain logs of initial, secondary dissemination, and outside secondary dissemination requests
•Prepare notification letters to those individuals with convictions (i.e., misdemeanor, felony, FBI)
•Manage the substitute process in the district to include preparing sub packages, screening applications, performing reference checks, updating the sub listing, etc.
•Post job openings and prepare advertisements for local newspapers, district web site, internal postings, and on www.schoolspring.com ensuring that all procedures are consistently followed
•Function as primary liaison with applicants; answer questions related to application status, status of position seeking, hiring timelines or other additional details, as requested
•Oversee recruitment process (advertising, applicant tracking) to include participating on hiring committees, as requested
•Determine initial salary schedule placement and starting salaries for newly hired personnel
•Orientation of new employees
•Process termination letters, begin termination checklist including pulling personnel/medical file, I-9, VCIC results, and VT Abuse Registry for proper storage and/or destruction
•Process tuition reimbursement forms daily; ensure completeness of the form, verify fund availability, obtain approval/denial from Superintendent, enter request into database, send approved/denied request to employee with notice
•Back-up for payroll as needed
•Manage the staff training application, PublicSchoolWORKS
•Perform data research/compilation projects as requested
•Exhibit commitment to School District’s Vision Plan
JOB KNOWLEDGE, SKILLS & ABILITIES
•Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology
•High accuracy and attention to detail; strong organizational skills
•Excellent written and oral communication skills
•Ability to complete basic mathematical computations
•Ability to use and maintain discretion and independent judgment; ability to interpret and apply a variety of instructions/policies/procedures/practices furnished in written, oral, diagram or schedule form
•Proven ability to work cooperatively and effectively as part of a team
DESIRED QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily, in addition to the following:
•Associates Degree in Business, plus two years of work experience in an office environment or a combination of education and experience from which comparable knowledge and skills are acquired
PHYSICAL/MENTAL DEMANDS:
•Must be able to move files weighing up to 25 pounds
•Must be able to remain in a stationary position 95% of the time
•Must be able to move around the office to access file cabinets, office machinery, deliver files, attend meetings, greet visitors, etc
•Ability to effectively and efficiently operate under stressful situations including managing multiple priorities
WORKING CONDITIONS:
Work is normally performed in a climate-controlled, shared office environment. Noise level is moderate and includes sounds of normal office equipment (computers, telephones, etc.).
DEPARTMENT:Human Resources
REPORTS TO:HR Manager
CLASSIFICATION:Non-Exempt (hourly)
PURPOSE:Provides administrative support to Human Resources
ESSENTIAL DUTIES & RESPONSIBILITIES:
•Process all employment change letters (i.e., reduction in hours, promotion, demotion, termination, resignation, etc.), position descriptions, and various general correspondence
•Responsible for the oversight of preparation of the Consent Agenda for school board action and for any action required as the result of the Consent Agenda being acted upon
•Process required paperwork for temporary assignments including, but not limited to, additional assignments, long-term substitutes, and summer programs
•Create and maintain human resources files
•Coordinate and maintain the criminal record check process in compliance with state law
•Perform background checks (VT Criminal Information Center and VT Agency of Human Services) on all potential employees, contractors, and volunteers and ensure proper storage and destruction
•Maintain logs of initial, secondary dissemination, and outside secondary dissemination requests
•Prepare notification letters to those individuals with convictions (i.e., misdemeanor, felony, FBI)
•Manage the substitute process in the district to include preparing sub packages, screening applications, performing reference checks, updating the sub listing, etc.
•Post job openings and prepare advertisements for local newspapers, district web site, internal postings, and on www.schoolspring.com ensuring that all procedures are consistently followed
•Function as primary liaison with applicants; answer questions related to application status, status of position seeking, hiring timelines or other additional details, as requested
•Oversee recruitment process (advertising, applicant tracking) to include participating on hiring committees, as requested
•Determine initial salary schedule placement and starting salaries for newly hired personnel
•Orientation of new employees
•Process termination letters, begin termination checklist including pulling personnel/medical file, I-9, VCIC results, and VT Abuse Registry for proper storage and/or destruction
•Process tuition reimbursement forms daily; ensure completeness of the form, verify fund availability, obtain approval/denial from Superintendent, enter request into database, send approved/denied request to employee with notice
•Back-up for payroll as needed
•Manage the staff training application, PublicSchoolWORKS
•Perform data research/compilation projects as requested
•Exhibit commitment to School District’s Vision Plan
JOB KNOWLEDGE, SKILLS & ABILITIES
•Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology
•High accuracy and attention to detail; strong organizational skills
•Excellent written and oral communication skills
•Ability to complete basic mathematical computations
•Ability to use and maintain discretion and independent judgment; ability to interpret and apply a variety of instructions/policies/procedures/practices furnished in written, oral, diagram or schedule form
•Proven ability to work cooperatively and effectively as part of a team
DESIRED QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily, in addition to the following:
•Associates Degree in Business, plus two years of work experience in an office environment or a combination of education and experience from which comparable knowledge and skills are acquired
PHYSICAL/MENTAL DEMANDS:
•Must be able to move files weighing up to 25 pounds
•Must be able to remain in a stationary position 95% of the time
•Must be able to move around the office to access file cabinets, office machinery, deliver files, attend meetings, greet visitors, etc
•Ability to effectively and efficiently operate under stressful situations including managing multiple priorities
WORKING CONDITIONS:
Work is normally performed in a climate-controlled, shared office environment. Noise level is moderate and includes sounds of normal office equipment (computers, telephones, etc.).