Human Resources Coordinator

Join our team at Community Action Organization in Hillsboro, Oregon, as a Full-Time HR Coordinator and immerse yourself in a role that champions community and equity. This onsite position offers a unique opportunity to contribute to meaningful social services while building impactful relationships. You can make a difference in both your career and the community.

As an HR Coordinator, you will play a crucial role in fostering a diverse and inclusive workplace, using your skills to support our mission of service and empathy. At Community Action Organization, your work will directly influence our ability to serve those in need. Take the next step in your professional journey and apply today to help us create a brighter future for all.

A little about us

For more than 60 years, Community Action has helped address and alleviate the symptoms of poverty by fostering a more connected and resilient community through our services. Too often, hardworking families face challenges alone. We believe asking for help is a sign of strength. Our proactive approach helps families achieve economic stability by addressing challenges before they become significant problems. Across housing, parenting support, early childhood education, and economic empowerment, we make assistance accessible and provide the guidance, resources, and community connections needed to build long-term independence. Bolstered by a culturally diverse staff, we reflect the community we serve—one where every person deserves an opportunity to succeed.

Position Summary

The Human Resources Coordinator supports the delivery of high-quality, people-centered HR services that advance Community Action's mission. This role strengthens HR operations by maintaining accurate workforce data, supporting HR systems, improving internal processes, and helping ensure the HR team meets its commitments to timely communication, document updates, and service delivery across the organization.

The HR Coordinator plays a central role in organizing and tracking HR work, maintaining up-to-date policies and resources, supporting recruitment and onboarding activities, and developing tools that help the HR team operate efficiently and transparently. This position requires strong database and Excel skills, exceptional organization, and a commitment to accuracy, follow-through, and responsive customer service.

Working closely with the HR Director and HR Business Partners, the HR Coordinator helps maintain accountability systems that ensure employee communications, document updates, and compliance requirements are completed accurately and on schedule. The incumbent demonstrates professionalism, sound judgment, and a commitment to handling sensitive information with discretion while modeling Community Action's values in daily interactions.

Essential Functions and Responsibilities

• Support the delivery of HR services by maintaining accurate employee records and data within HRIS (ADP) and related systems.
• Develop and maintain HR tracking tools, reports, and dashboards to support recruitment, onboarding, compliance, and workforce processes.
• Assist in strengthening HR systems and workflows by identifying opportunities for process improvements and supporting implementation efforts.
• Monitor and track HR team deliverables related to employee communications, document updates, compliance requirements, and policy revisions to ensure timely completion.
• Maintain and update HR documents, templates, and employee-facing resources to ensure accuracy and alignment with current practices and regulations.
• Support benefits and leave administration by maintaining accurate tracking systems and documentation related to employee enrollments, status changes, and applicable leave programs, ensuring timely communication and coordination with Payroll and managers.
• Coordinate recruitment logistics including job postings, applicant tracking, and candidate communications.
• Support onboarding processes by preparing documentation, coordinating orientations, and ensuring timely system entry.
• Assist employees with routine HR questions related to processes, forms, and available resources.
• Maintain compliance records and track required documentation, certifications, and deadlines.
• Generate routine HR reports and data summaries to support operational and strategic decision-making.
• Collaborate with Payroll, HR Business Partners, and managers to ensure accurate and timely processing of employee changes.
• Support HR projects, audits, and reporting needs as assigned.
• Demonstrate regular and reliable attendance and adherence to workplace standards.
• Perform other related duties as assigned to support HR and organizational needs.

Marginal Functions and Responsibilities

• Provide administrative support such as filing, document preparation, and records organization.
• Other marginal functions and responsibilities as assigned.

Required Education/Training/Experience

• Combination of education and experience equivalent to an Associate's degree.
• Minimum of two years' experience supporting administrative, HR, or data-driven processes.
• Demonstrated proficiency with Microsoft Office, including strong Excel skills for tracking, reporting, and data organization.
• Experience working with databases or HRIS systems.
• Strong organizational, time management, and task tracking skills.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality and exercise sound judgment when handling sensitive information.

Preferred

• Bilingual English/Spanish, both written and verbal.
• Experience supporting HR functions and/or working in a nonprofit environment.
• Experience with HRIS platforms such as ADP.
• Experience supporting system or process improvement initiatives.

Get started with our team!

Community Action is committed to building a workforce that reflects the community we serve. In support of our mission to eliminate conditions of poverty and create opportunities for people and communities to thrive, we value diverse experiences, perspectives, and lived expertise.

We encourage candidates from historically underrepresented groups to apply, even if you do not meet every qualification listed. If you are excited about this role and believe your skills and experiences would support our mission, we welcome your application.