Human Resources Coordinator

Responsibilities

Talent Management

• Maintain and update the HR Dashboard.
• Participate in Diversity, Equity, and Inclusion (DEI) initiatives.
• Support preparation and administration of the performance review process.
• Provide key coordination support for the talent acquisition process:
• Participate in recruitment and interview activities.
• Track and report candidate status.
• Serve as the primary point of contact for candidates throughout the recruitment process.
• Coordinate interview schedules.
• Coordinate and facilitate the onboarding process for new hires, including scheduling orientations, preparing paperwork, and ensuring a smooth integration experience.
• Facilitate offboarding processes.
• Manage the quarterly CEI (Commitment to Excellence Initiative) reporting process.

Compensation, Reporting, and Benefits

• Partner with the Director, HRBP Compensation & Benefits to administer health and welfare plans, including enrollments, changes, and terminations.
• Process and document payroll-related transactions, including status changes, reimbursements, pay adjustments, and deductions.
• Reconcile bi-weekly payroll.
• Serve as backup to the primary payroll processor.
• Assist in creating Manager Compensation and Incentive Plan summaries annually.
• Assist with annual documentation for the Restricted Stock Incentive Plan (RSIP).
• Reconcile HR-related invoices and submit for payment.
• Support HR team with compliance reporting (e.g., EEO-1, ACA, annual audits) and ensure adherence to federal, state, and local employment laws.
• Update annual time-off allocations in the UKG platform.
• Communicate annual Medicare Creditable Coverage notices.
• Maintain the quarterly Retiree Benefits Liability report.
• Review, audit, and update monthly reports, including:
• FSA/HRA balance reports
• Schwab address change reports
• Provide UKG system access to payroll auditors as required.
• Review W-2 data for accuracy.

General HR Support

• Serve as a first point of contact for general HR inquiries, escalating issues as appropriate.
• Maintain electronic and paper employee files, ensuring confidentiality and organization.
• Prepare reports from the HRIS for HR leadership and executives as needed.
• Point person for organizational charts. 
• Update HR reports and organizational charts quarterly, including:
• Report 5
• Turnover reports
• Update and maintain UKG content, communications, and posts, such as:
• Charity highlights
• Holiday and cultural recognition (e.g., Black History Month, Administrative Professionals Day)
• Retiree notifications
• Assist in drafting or preparing company communications and correspondence.
• Maintain confidentiality and handle sensitive employee information with discretion.
• Perform other duties and tasks as assigned.

Qualifications

• 0–2 years of related HR experience required.
• Bachelor’s degree in human resources or related field
• Strong attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Outstanding interpersonal and customer service abilities.
• Working knowledge of human resources principles, practices, and procedures.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to work in a fast-paced, confidential, and time-sensitive environment.
• Energetic and committed to teamwork.
• Proficiency with MS Office (Excel, PowerPoint, Word), Microsoft Teams, and UKG platform.

We offer a competitive total compensation package including medical, dental, vision & life insurance, pension and a 401(k) with match.

The position is part of a hybrid work model, requiring two days (Tuesday & Thursday) per week in the office.

Our offices are located on the Charles River in historic Dedham, Massachusetts.  Our employees enjoy the use of a 100% subsidized on-site café, fitness center and free parking.

The Norfolk & Dedham Group® is an Equal Opportunity Employer.