Human Resources Coordinator, Administrative Building

The Human Resources Coordinator performs a variety of high-level technical duties and provides assistance to prospective and current personnel. This role is responsible for the oversight of certified personnel processes, including recruitment, screening, and processing, while maintaining complex personnel files, records, and reports. The Coordinator serves as a key data lead for the department, managing state reporting, compensation data, and compliance processes such as FMLA and ADA.

REPORTS TO: Assistant Superintendent of Human Resources

ESSENTIAL JOB DUTIES

• Data Management & Reporting: Performs high-level data entry and maintenance for DESE Core Data (August, October, and June cycles). Responds to external surveys with district human resources data and prepares comprehensive reports, including turnover and service years reports.
• Certified Personnel Lifecycle: Manages the certified hiring process, including postings and onboarding. Prepares employee contracts, worksheets, and necessary paperwork for Board of Education approval and certified board reports.
• Certification & Tenure Tracking: Tracks and maintains certifications for all staff. Maintains the teacher degree database and manages tenure tracking and National Board Certification processes.
• Compensation & Market Research: Conducts market research and compensation studies to ensure competitive district positioning. Processes channel changes and salary advancements twice a year.
• Compliance & Leaves: Facilitates the FMLA and ADA interactive processes. Manages Professional Responsibility Committee (PRC) responsibilities and ensures adherence to established procedures and regulations.
• Documentation & Specialized Projects: contributes to the creation and review of employee handbooks and maintains updated certified job descriptions. Maintains the "Master at a Glance" staff schedule/sheet. Monitors points (FTE) to ensure fiscal responsibility. Assists with preparation of reports as needed.
• Employee Relations: Conducts employee exit meetings and compiles data from exit surveys to identify trends. Assists hiring managers with performance evaluations within the management system.

REQUIRED QUALIFICATIONS – Required qualifications to effectively perform the job. An equivalent combination of education, training, and experience will be considered.

• Bachelor’s Degree is required.
• At least 2 years of experience in an administrative function within a human resources department is required.
• At least 2 years of human resources experience in a K-12 educational setting is preferred.
• Certification in Human Resources or Education is preferred.

KNOWLEDGE, SKILLS, AND ABILITIES – May be representative, but not all-inclusive, of those knowledge, skills, and abilities commonly associated with the job.

• Strong technical knowledge, including Google Suite and HRIS software.
• Advanced organizational skills and the ability to multitask and prioritize in a fast-paced environment.
• Effective written and verbal communication skills.
• Ability to read and interpret correspondence, reports, and legal documents for administrative purposes.
• Strong proficiency in basic mathematical concepts.
• High level of discretion and customer service skills
• Ability to work with a team

PHYSICAL ABILITIES – Activities commonly associated with the performance of the functions of this job. The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• Required to occasionally move objects weighing up to 20 pounds around the workspace.
• May require travel to multiple work sites within the District using reliable, personal transportation.
• Work is performed in a general office environment with moderate noise levels
• Required to visually obtain information from the computer monitor.

WORK ENVIRONMENT – Environmental or atmospheric conditions commonly associated with the performance of the functions of this job.

• General office conditions. Exposed to moderate noise levels.

Education Requirements: Bachelor’s Degree required.

Experience: A minimum of 2 years experience in an administrative support role within an educational environment preferred; experience using Frontline Education, TalentEd, Google Suite, PowerSchool, BoardDocs, and DESE web applications is highly desirable.

Compensation: 80,000 - 90,000/yr

Benefits: Comprehensive benefits package

FLSA status: Exempt, Learned Professional Exemption

Work Calendar: 12 Months, 260 Days

Position Closes: April 15th

SparkHire Video Interviews Due: April 17th (11:59pm)

Zoom Screening Interviews: April 20th

Panel Interviews: April 22nd

Please understand that in order to be considered as a candidate you must complete all steps in the application process. These steps include completing the online application, uploading your cover letter, resume and transcripts (if applicable), and providing three current references.

Equal Opportunity Employer  

It is the policy of the School District of Clayton not to discriminate on the basis of race, color, religion, sex, national origin, ancestry, disability, age, genetic information or any other characteristic protected by law, in its programs or employment practices as required by Title VI and VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Age Discrimination Act of 1975 and Title II of the Americans with Disabilities Act of 1990.  Full Non-Discrimination Disclosure