Human Resources Coordinator

Location: Onsite, Chicago

Job Type: Full-Time

Compensation Range: $20.00 - $24.00 USD Hourly 

The compensation above is the estimated hiring range for this position. Final offers are determined based on a variety of factors including skills, experience, qualifications, internal equity, and other job-related considerations.

To access a list of benefits for full-time jobs, please visit www.moodybible.org/careers/benefits/. 

What You Will Be Doing

Under the direct supervision of the HR Manager for Recruiting, Compensation, and HRIS, the Human Resources Coordinator supports and facilitates core HR operations. This role serves as a key liaison among students, staff, and leadership to promote efficient, compliant, and service‑oriented HR practices.

In addition, the Human Resources Coordinator serves as the primary point of contact for the Human Resources office, delivering a polished, welcoming, and professional front‑of‑house experience while managing inquiries, coordinating communications, and directing stakeholders to appropriate resources. The role also provides comprehensive administrative support across the HR function, including student and nonstudent hiring and recruiting initiatives.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.

• Serve as the primary point of contact for the Office of Human Resources by maintaining continuous front desk reception, responding to inquiries by phone, email, and in person, and directing students, employees, and visitors to appropriate HR resources.
• Administer the student employment program, including posting and maintaining positions, onboarding student employees, managing documentation and employment status, and responding to student employment inquiries.
• Ensure student employment compliance by tracking required paperwork, communicating onboarding and work authorization requirements, notifying students and supervisors of incomplete documentation, and restricting work activity until requirements are met.
• Support recruiting activities for non‑student positions by posting jobs, scheduling interviews, coordinating candidate communications, collecting references, and assisting with assessments.
• Assist new hires with employment onboarding by collecting, verifying, and processing required documentation (e.g., I‑9, W‑4, and related forms) in accordance with employment regulations.
• Provide administrative and clerical support across HR functions, including Employment Services, Benefits, Learning and Development, and the Office of the Vice President of Human Resources.
• Support HR operations and communications by managing mail and logistics, distributing HR correspondence, sending routine Institute‑wide recruiting and employment communications, and completing related duties and special projects in support of the mission of Moody Bible Institute.
• Perform other duties as assigned.

Minimum Requirements

• Bachelor’s degree in Human Resources, Business Administration, or a related field, or an equivalent combination of education and experience
• Affirmation of and commitment to the mission, values, and Christian faith statement of Moody Bible Institute, with the ability to support and represent the Institute’s mission through daily work
• Demonstrated ability to handle sensitive and confidential information with discretion, professionalism, and sound judgment
• Strong verbal and written communication skills, with the ability to interact professionally and graciously with students, faculty, staff, and leadership
• Demonstrated customer service mindset with excellent interpersonal skills and a welcoming, service‑oriented approach
• Proven ability to manage multiple priorities, and work effectively in a detail‑oriented environment
• Experience with office administration, HR support, or customer‑facing roles
• Proficiency with Microsoft Office, particularly Word and Excel; comfort learning new systems and technologies
• Authorized to work in the US without sponsorship

Preferred Requirements

• Experience in using or supporting HR systems, such as Applicant Tracking Systems (ATS) or HRIS platforms
• Working knowledge of human resources principles, employment practices, and confidentiality standards

Work Environment/Conditions

Moody Bible Institute is a Christian-based Higher Education and Media Ministry. We exist to equip people with the Truth of God’s Word. If you are mission-minded, and have a servant’s heart, join us as we look to further impact the Kingdom of God.

This is a full-time professional position that is regularly expected to work Monday through Friday, 8:00 am to 4:30 pm. No travel is expected for this position. Given the nature of the role, the position does need to work from our downtown Chicago location.

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.

Additional Information

Moody Bible Institute is a Christ-centered, multicultural community that values and seeks faculty and staff who are committed to diversity, work effectively with diverse populations, and engage others in ways that honor our rich cultural mosaic and biblical foundation. Candidates must align with MBI’s Christian identity.  Employees are expected to sign a Statement of Faith and adhere to the Community Standards.

We comply with all applicable laws pertaining to nondiscrimination on the basis of race, color, national origin, sex, age, disability, and any other applicable legally protected category.  As a religious institution, we have the right to, and do, require that employees hold beliefs consistent with our Doctrinal Statement and conduct themselves in a manner consistent with our religious beliefs, as explained in our Community Standards.