Human Resources Coordinator-Dean’s Office (Knoxville)

Market Range: 08

THIS POSITION IS LOCATED IN KNOXVILLE, TN 

JOB SUMMARY/ESSENTIAL JOB FUNCTIONS:  The Human Resources Coordinator ensures the accuracy of employee classifications for positions, reviews job advertisements, creates positions for and reviews changes to staff, students, post-retirees and special appointments in conjunction with hiring processes. This position handles complex administrative actions between the College of Medicine (CoM), Knoxville and UT Health Science Center human resources, and functions as the liaison between UT Health Science Center human resources and Graduate School of Medicine staff for hiring and benefit purposes. This position serves as the advisor and facilitator for materials and resources to the College of Medicine, Knoxville staff regarding benefits and other HR information.  

1. Provides guidance and direction to departmental administrative assistants regarding staff/student HR issues. 
2. Processes all position and personnel actions for staff, post-retirees, special appointments, and paid student employees, including job offers, position changes, transfers, pay/funding changes and terminations.
3. Coordinates and facilitates staff position searches with CoM Knoxville Departments, obtaining permission for jobs to be advertised and posted with Human Resources.
4. Acquires approvals from UT Health Science Center CoM Administration on new hires/rehires, position description reviews, and personnel change forms.
5. Processes individual compensation/extra service pay for clinics and call pay.
6. Ensures biweekly and monthly payroll actions for approximately 400 monthly and biweekly employees are keyed on time and are accurate. 
7. Provides various training courses with supervisors and administrators on internal CoM Knoxville processes and UT procedures.
8. Chairs the employee recognition committee. 
9. Distributes forms and information on annual enrollments, payroll/changes and annual evaluations, three and six-month probationary evaluations, educational assistance waivers, and FML requests.
10. Provides training to employees and supervisors on DASH. 
11. Performs other duties as assigned. 

EDUCATION: High School Diploma or GED. (TRANSCRIPT REQUIRED)

EXPERIENCE: Five (5) years of related experience as indicated above; OR Bachelor’s Degree and one (1) year of related experience; OR a combination of education and work experience to equal five (5) years. 

KNOWLEDGE, SKILLS, AND ABILITIES:

• Professional judgment and the ability to maintain confidentiality. 
• Effective written and communication skills, listening skills, and ability to work with constant interruptions.
• Proficient with computer applications including Oracle/DASH, Word, Excel, and PowerPoint. 
• Excellent interpersonal skills and ability to work effectively with all levels of the organization.
• Extremely organized, with the ability to maintain an excellent system for follow-up and completion of tasks.
• Ability to be professional and discreet in handling the sensitive nature of personnel issues encountered in this position.