Human Resources Coordinator

The Human Resources Coordinator will play a crucial role in supporting the HR department. This position requires a highly organized and proactive individual who can manage multiple tasks efficiently.  This position is responsible for the daily talent acquisition process including, but not limited to, reviewing applications, screening and interviewing potential candidates, documenting all pre-employment paperwork, working at recruiting events, and collaborating with the department’s city wide. The ideal candidate will have a strong attention to detail, excellent communication skills, and the ability to maintain confidentiality in handling sensitive information.   This role provides administrative support to the human resource function as needed, including record-keeping, file maintenance and HRIS entry.

•Support the HR department with maintaining employee records, answering phone calls, and assist with the day-to-day office operations.
•File documents and maintain organized office records including personnel files.
•Performs customer service functions by answering employee requests and questions.
•Create and implement sustainable recruiting strategies, source passive candidates and search resume databases for the most suitable candidates.
•Works with department hiring managers to follow hiring procedures for open positions.
•Screens resumes, conducts phone and in-person interviews of candidates.
•Administers appropriate assessments and pre-employment screenings on applicants that will include reference/background checking, physicals and drug testing.
•Uses traditional and nontraditional resources, such as career fairs, online job fairs, community network events, etc., to identify and attract highly qualified candidates.
•Supports internal transfer process, including screening, coordination of interviews with hiring managers, offer letters, etc.
•Ensures timely follow-up with candidates.
•Ensure compliance with all federal/state laws and regulations, including affirmative action plan compliance, throughout the staffing/talent acquisition process.
•Assists with current candidate activity in the applicant tracking system.
•Completes daily reports on talent acquisition/employment activities.
•Performs other related duties as assigned. 

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.  

Supervisory Responsibilities: 
None

•Excellent verbal and written communication skills. 
•Excellent interpersonal and customer service skills.
•Excellent organizational and multitasking skills.
•Excellent time management skills with a proven ability to meet deadlines.
•Detail-oriented and proactive problem solver. 
•Ability to function well in a high-paced and at times stressful environment.
•Ability to handle sensitive information with confidentiality and professionalism.
•Proficient with Microsoft Suite or related software.
•Proficiency with HR tools such as ATS and HRIS.

Education and Experience: 
High school diploma required; Associate’s degree in business administration or human resources preferred; 1-2 years of experience in an office or HR assistant role, preferable in the public sector; or an equivalent combination of relevant education and experience which provides the necessary knowledge, skills, and abilities and other competencies necessary for the position. 

Licenses, Certifications, Special Requirements:
•Valid Florida Driver’s License required.
•SHRM-CP and/or PHR preferred but not required.
•Availability to work a flexible schedule, including evenings and weekends.
•Some travel will be expected.

Physical and Mental Demands: 
The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions, as established in the Americans with Disabilities Act. 

Essential Physical Skills: 
•Prolonged periods of sitting, standing, walking, reaching, stooping.
•Prolonged periods of sitting at a desk and working on a computer.
•Must be able to lift up to 15 pounds at times. 

Mental Demands: 
•Required to use written and oral communication skills.
•Read and interpret data, information and documents.
•Work under deadlines with constant interruptions

Work Environment:
The work environment characteristics described here are representative of those employee encounters while performing essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

The employee regularly works in an office environment.
The employee could have some outside work and is exposed to all weather conditions.

Other Duties: 
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job.  Duties, responsibilities, and activities may change at any time with or without notice. Performs other related duties as assigned. 
All City of Bartow employees are considered EOC essential in times of emergency.  An e-role will be provided to each employee when an emergency is declared. 
As a City of Bartow employee you are a public servant of a local entity and are responsible to adhere to the Florida State Statute governing the Code of Ethics for Public Officers and Employees Florida State Statute Chapter 112.  Additionally, all Bartow employees are subject to Chapter 119 of the Florida State Statutes which governs public records.