Human Resources Coordinator

JOB SUMMARY:  This position supports HR corporate operations for the Shared Services employee population. The role supports critical HR functions including onboarding, employee relations, risk management, and employee engagement initiatives.  The ideal candidate will deliver operational excellence to drive continuous improvement of HR processes while fostering a high-performance, collaborative team environment.

ESSENTIAL FUNCTIONS

1. The functions listed describe the business purpose of this job or position. Specific duties or tasks may vary and be documented separately.  An associate might or might not be required to perform all functions listed. Additional duties may be assigned, and functions may be modified, according to business necessity.

2. All assigned duties or tasks are deemed to be part of the essential functions, unless such duties or tasks are unrelated to the functions listed, in which case they are deemed to be other (non-essential) functions.

3. Associates are held accountable for successful job performance.  Job performance standards may be documented separately, and may include functions, objectives, duties or tasks not specifically listed herein.

4. In performing functions, duties or tasks, associates are required to know and follow safe work practices, and to be aware of company policies and procedures related to job safety, including safety rules and regulations.  Associates are required to notify superiors upon becoming aware of unsafe working conditions.

• All functions, duties or tasks are to be carried out in an honest, ethical and professional manner, and to be performed in conformance with applicable company policies and procedures.  In the event of uncertainty or lack of knowledge of company policies and procedures, associates are required to request clarification or explanations from superiors or authorized company representatives.

HR Corporate Operations

• Provide strategic support of HR corporate service operations, ensuring alignment with organizational goals

• Drive continuous improvement of HR workflows, policies, and procedures to enhance efficiency while maintaining compliance

• Support critical HR functions including onboarding, employee relations, risk management, and employee engagement strategies

• Oversee termination and offboarding processes to ensure compliance and positive employee experience

• Manage OFCCP compliance requirements

• Monitor and update labor law posters to maintain compliance

• Handle Department of Labor investigations and related matters

• Administers leaves of absences in accordance with all applicable regulations, laws, and company policies.

• Responds to and follows-up on employee medical incidents or injuries.
• Submits workers’ compensation claims in a timely manner, handling follow up inquiries from claims administrator.
• Assists with the coordination of Operations Center meetings, employee functions, and other special events.
• Coordinates the payment of HR invoices.
• Handles all forms of incoming and outgoing mail and responds where needed.
• Maintains department reports as required.
• Assists with special projects.

MINIMUM QUALIFICATIONS AT ENTRY

Additional qualifications may be specified and receive preference, depending upon the nature of the position.

Education/Experience an equivalent combination of education and experience sufficient to perform the essential functions of the job, as determined by the company. 

Competencies (as demonstrated through experience, training, and/or testing):

• Knowledge of standard office procedures and practices.

5. Ability to interpret a variety of instructions furnished in written, oral, diagrammatic, or schedule form.
6. Ability to lead and manage a team. 
7. Demonstrated proficiency in office productivity software including the MS Office Suite (Outlook, Word, Excel, PowerPoint).

8. Excellent planning, organization and time management skills.

9. Ability to carry out multiple assignments concurrently.

10. Skill in clear and concise oral and written communication.

11. Ability to interact effectively at all levels and across diverse cultures.

12. Ability to be an effective team member and handle project assignments responsibly.

13. Ability to adapt to changes in the external environment and organization.

14. Courteous telephone manner.

15. Strong customer service and results orientation.

Working Conditions and Physical/Mental Demands

With or without reasonable accommodation, a candidate must have the physical and mental capacity to effectively perform all essential functions described.  In addition to other demands, the demands of the job include:

• Maintaining composure in dealing with authorities, executives, clients, staff and the public, occasionally under conditions of urgency and in pressure situations.

• Must undergo and meet company standards for background and reference checks, controlled substance testing, and behavioral selection survey 

• Required ability to handle multiple tasks concurrently.

• Computer usage.

• Handling and being exposed to sensitive and confidential information.

• Regular talking and hearing.

• Frequent sitting.

• Occasional walking, reaching with hands and arms, stooping, kneeling, crouching and crawling.

• Frequent lifting and/or moving up to 10 pounds and occasional lifting and/or moving up to 25 pounds.

• Close vision, distance vision, and ability to adjust focus.

• Work primarily performed in an office or hybrid environment.

   

Securitas is committed to equal employment opportunity. 

All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, pregnancy, genetic information, disability, status as a protected veteran, or any other applicable legally protected characteristic.