Human Resources Coordinator (Entry Level)

Skowhegan Savings Bank seeks an individual to join our team as a Human Resources Coordinator. This position is 32.5 hours per week and is an onsite position located in our Main Office in Skowhegan. Schedule is Monday-Friday.

Position Summary:

The Human Resources Coordinator provides essential support to the Human Resources team by serving as the first point of contact for departmental visitors, processing candidate applications, conducting background checks, and managing new hire documentation. This role supports key HR functions including payroll, benefits, talent acquisition, training, and development by maintaining and updating core systems such as the HRIS and LMS. The Coordinator prepares various reports and ensures accurate documentation across HR processes. Additionally, this position is responsible for comprehensive project and administrative support related to HR policies, procedures, and initiatives, while upholding the highest level of confidentiality in all aspects of HR and Bank operations.

Duties and Responsibilities:

General

• Assist with day-to-day operations of the HR functions and duties.
• Performs customer service functions by answering employee requests and questions.
• Maintain all Human Resources records, including related filing and compliance; ensure follow record retention schedule.
• Process documentation and prepare reports relating to HR activities (staffing, recruitment, on- boarding, benefits, training, performance evaluations, etc.) and assist in gathering audit request documentation.
• Coordinate HR projects and meetings/events (orientation, trainings, employee events, etc.)
• Assists with the coordination of engagement initiatives such as weekly communications, employee of the quarter program, wellness and employee celebrations.
• Active member of the Engagement Committee, as a member of the committee and HR team, attends company sponsored functions when applicable.
• Maintain HR SharePoint areas applicable to benefits, talent and development as directed.
• Assists HR staff with various research projects and/or special projects.

Payroll

• Assists with bi-weekly payroll processing including HRIS data entry record changes, processing reports and preparing entries for payment and mailing, new hire reporting, overtime reports and report writing, preparing GL entries and assist in the preparation of monthly invoices and reconciliations.
• Assist with benefit changes across all systems and vendors, prepare and prep for Open Enrollment annually.

Talent and Development

• Assists with the recruitment and interview process as necessary, including scheduling interviews, conducting entry-level pre-screens, reference, and background checks, offer letters and Affirmative Action Program.
• Assists the training team as needed in regard with coordination and procurement of materials, scheduling, meeting notices, prizes, follow-up, tracking and reporting.
• Assists and maintains LMS data entry, post training surveys, career path materials and programs.

Customer Service and Confidentiality

• Provides excellent customer service both internally and externally utilizing Integrity Customer Service principles.
• Maintains the utmost confidentiality of all matters, at all times.
• Assumes additional responsibilities as assigned.

Education and Experience:

• 2-3 years of Human Resources experience desired.
• High school diploma required, two-year degree preferred or specialized course of study at a business or trade school.
• Prior experience with payroll HRIS systems such as Paylocity, or similar payroll/database platforms.
• Must be familiar with payroll, recruiting and payroll practices as well as employment law (ie. FMLA, ADA, HIPAA, FLSA, EEOC and other state employment laws).

Skills and Abilities:

• Demonstrates exceptional customer service skills with a welcoming and professional demeanor.
• Maintains strict discretion and confidentiality in all HR-related matters.
• Thrives in a fast-paced, dynamic work environment.
• Possesses an outgoing, confident, and enthusiastic personality with a proactive approach.
• Strong multitasking abilities and effective communication skills, both written and verbal.
• Highly organized with keen attention to detail.
• Proficient in Microsoft Office Suite, including Word, Excel, PowerPoint, and SharePoint.
• Reliable, adaptable, collaborative team player who remains composed under pressure.
• Capable of working independently with minimal supervision.

Working Conditions:

• General office environment
• Physical surroundings are generally pleasant and comfortable
• Moderate lifting (to 35 lbs.) required. Moderate reaching, walking, sitting and standing required.