Human Resources Coordinator

Join us at Prospera Credit Union and become part of a team that is passionately committed to providing personal, tailored financial guidance to each of our members.

At Prospera Credit Union, people aren't just numbers or transactions, and you won't be treated that way either.

Reporting directly to and in day-to-day partnership with the Chief Human Resources Manager, the Human Resources Coordinator will have a variety of responsibilities within the small Department and organization. The main responsibility will be supporting our Compensation and Benefits needs, in large part processing our payroll and benefit enrollments, terminations and reconciliations. In addition, this role will support the administrative needs for our training and development programs.

We currently have an opportunity as a Part-Time HR Coordinator at our Ballard Location:

• Position type: Part-time (approximately 20-25 hours per week)
• Work schedule:
  • Monday and two additional weekdays that work best for you, with 6-7-hour shifts scheduled at your preferred time between 7AM - 6PM

Standard benefits for this 20hr/week role include 401(k) Retirement with 5% matching contributions from Prospera Credit Union.

Summary:

Join our team as a part-time HR Coordinator and contribute to creating an exceptional employee experience. In this role, you'll ensure accurate payroll and seamless benefits administration. Your work will have a direct impact on the well-being and success of our employees, while contributing to a culture of care and continuous improvement. If you're detail-oriented and passionate about people, this is your opportunity to make a meaningful difference here in our collaborative, purpose-driven team!

What You'll Do

You'll be the go-to resource for payroll and benefits, partnering closely with the Chief Human Resources Officer and collaborating across departments to deliver accurate, timely, and meaningful HR services.

Your First 30, 60, 90 Days

• 30 Days: Learn our systems, meet the team, and understand payroll and benefits processes.
• 60 Days: Take ownership of bi-weekly payroll and assist with benefits administration.
• 90 Days: Begin full support of payroll, compensation, and benefits.

What Success Looks Like

• Payroll processed accurately and on time every cycle.
• Team members feel supported and informed about their benefits.
• Training and performance management processes run smoothly and on schedule.
• You identify opportunities for process improvements and contribute to a positive employee experience.

Expectations & Responsibilities:

• Compensation (~50% of time):
  • Process payroll. Accurately process bi-weekly payroll for <100 employees, ensuring compliance with federal, state, and local regulations. Maintain and update payroll records, including deductions, benefits, and any garnishments. Resolve payroll discrepancies and answer employee payroll-related questions.
  • Complete reporting. Prepare and submit regular payroll reports to management and external retirement and benefit vendors. Generate and analyze compensation reports to support budgeting, financial planning, and equity auditing.
  • Administer and maintain the Compease grading system to ensure equitable and competitive compensation structures.
  • Draft blog communications for Intranet. Communicate updates on payroll calendar, process changes, and benefit programs.
• Benefits (~50% of time):
  • Liaise with insurance and retirement plan vendors to administratively support our benefit programs. Ensure timely communications with vendors regarding plan changes, updates, and team member questions.
  • Support our annual open enrollment processes and assist team members.
  • Process team member benefit enrollments, changes, and terminations in a timely manner. Provide support to team members regarding benefit options and enrollment procedures.
  • Invoice reconciliations. Review and reconcile monthly benefit invoices to ensure accuracy and resolve discrepancies.
  • Maintain detailed records of benefit costs and contributions for reporting purposes.
  • Prepare and submit annual EEO-1 reports to our external vendor for our AAP. Complete 457f quarterly reporting and other required benefit-related reports. Ensure accurate and timely reporting.
• Other duties as developed and assigned.
  • This role will evolve and change, as opportunities are created and skills are presented.

Qualifications, Knowledge & Skills:

• Some experience in reporting, payroll, or benefits functions is preferred, but we welcome quick learners with a passion for HR!
• High attention to detail and ensuring accuracy in payroll processing, benefit enrollments, and compliance requirements.
• Analytical and problem-solving skills to identify errors, reconcile benefit invoices, and resolve discrepancies. Ability to analyze compensation data, benefit costs, and training reports to support decision-making and identify errors.
• Technical proficiency with HR, payroll, and benefit systems; strong MS Excel skills and the ability and desire to learn our systems and various external vendor sites.
• Clear communication skills to confidently interact with team members and external HRIS and Benefit vendors. Problem-solving skills. Ability to resolve payroll discrepancies, reporting requests, and benefit issues.
• Strong organizational abilities to prioritize tasks and manage multiple deadlines effectively, especially during peak reporting periods.
• Ability to think creatively outside the box; see and welcome opportunities for creating efficiencies and service level improvements.

If you are looking for a great opportunity to join a growing team, let's talk!

Prospera Credit Union is a local, member-owned financial institution in the Fox Valley area. We offer competitive compensation, an excellent benefits package and the opportunity to work in a fun, friendly, team-oriented atmosphere.

Life is short. Work somewhere awesome!

Prospera Credit Union is an Equal Opportunity and Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran status. Information collected regarding categories as provided by law will in no way affect the decision regarding an employment application.