Human Resources Coordinator

We are looking for a Human Resources Coordinator

What we do

Richmond Vona, LLC is a personal injury law firm located in Buffalo, NY, that’s changing the game for both client and employee experience. We’re setting a new standard in how personal injury law is practiced and delivered.

Our mission is to provide a superior level of service to our clients through personal connection and continuous communication, while also creating a high potential, rewarding workplace for our dedicated team. We’ve been recognized as one of Inc. 5000’s Best Workplaces in America and named one of the Fastest-Growing Private Companies—ranking as the 4th fastest-growing law firm in the country. Locally, we’ve also been honored as a Buffalo Business First Best Places to Work. These awards reflect our commitment to building something different for both our clients and our people.

This is a rare opportunity to be part of a different kind of law firm that values communication, precision, and people, and offers tremendous opportunity for professional growth and fulfillment.

Who we are looking for

We are seeking an HR Coordinator to serve as the tactical backbone of our people operations function. This role is intended for an experienced professional who has worked in a structured, fast-paced environment and has supported core HR processes with a high level of responsibility, independent judgment, and confidentiality.

This is not an entry-level role. The right candidate has demonstrated professional maturity, understands the importance of accuracy and discretion, and is comfortable working closely with senior leadership and employees across the organization.

This person will work directly with the Director of Operations and Firm Leadership to execute and administer people related processes across the full employee lifecycle.

This role is designed to grow in responsibility and scope over time, with opportunities to advance into an HR Specialist or Manager role based on performance and firm growth.

Key responsibilities include

• Coordinate and support hiring processes including job postings, applicant tracking, candidate communication, interview scheduling, offer coordination, and reference checks using BambooHR.
• Assist with coordinating onboarding and offboarding processes including documentation, system setup, and orientation scheduling to ensure a smooth employee experience.
• Maintain and update employee records and HR systems, ensuring accuracy of employee data, job changes, compensation updates, and onboarding documentation.
• Support employee timecard and payroll processes by auditing PTO and time entry accuracy, reinforcing manager accountability for approvals, and partnering closely with the Accounting team to support payroll processing.
• Assist with employee benefits administration including enrollment, changes, and employee communications related to medical, dental, vision, 401k, and leave programs.
• Serve as a first point of contact for employee inquiries regarding HR policies, procedures, and programs, responding with professionalism, discretion, and sound judgment.
• Prepare and maintain routine HR reports related to headcount, turnover, compliance, and people operations metrics.
• Assist with tracking, maintaining, and reporting on HR and selected firmwide KPIs, and support the coordination of commission, bonus, and promotion documentation in partnership with leadership and Accounting.
• Track compliance requirements and assist with audits, internal reviews, and documentation in collaboration with leadership and outside partners.
• Maintain and regularly update the employee handbook and HR related policies to ensure accuracy and alignment with firm practices.
• Provide day-to-day HR support to employees and managers in a fast paced, dynamic environment with shifting priorities and high accountability.
• Assist with engagement initiatives, internal communications, and team events that support a positive, professional, and high performing firm culture.
• Perform additional duties as needed to support firm operations and contribute to our commitment to being a best place to work.

Qualifications 

• Minimum of five years of experience working in a professional office environment, with demonstrated responsibility, accountability, and exposure to confidential or sensitive information.
• Demonstrated professional maturity, sound judgment, and the ability to navigate sensitive situations with discretion and confidence.
• Demonstrated experience supporting HR, people operations, or administrative functions in a professional, fast paced environment with increasing responsibility.
• Proven ability to manage multiple priorities while maintaining accuracy, professionalism, and discretion.
• Experience supporting timekeeping, payroll, benefits, hiring, onboarding or compliance processes.
• Experience working in an HRIS or payroll system required (we use BambooHR).
• Strong professional judgment, and ability to handle sensitive and confidential information appropriately.
• Strong organizational skills with exceptional attention to detail and follow through.
• Clear and effective written and verbal communication skills, including the ability to interact confidently with leadership and employees.
• Ability to work collaboratively across teams and levels of the organization.
• Working knowledge of NYS and federal employment requirements preferred.
• HR certification or coursework (such as SHRM or HRCI) is a plus but not required.

What we offer you that’s different

• Compensation: Hourly rate of $24.00–$28.00 per hour, based on experience and qualifications, with room for growth and regular performance reviews. Bonuses tied to firm profitability.
• Generous benefits: Includes 100% coverage of a single plan for medical and dental insurance, life insurance, as well as short-term and long-term supplemental disability. We also offer vision insurance, accident insurance, a 401(k) with firm contribution, weekly and monthly team awards and recognition, summer hours, free onsite parking, and abundant paid time off. Our benefits package is regularly re-evaluated and continues to grow as part of our mission to provide an exceptional experience for both clients and team members.
• Work hours: Generally Monday through Friday, 9:00am–5:00pm, with built-in flexibility and summer hours. After six months of successful performance, team members may be eligible for one remote workday per week, subject to role needs and manager approval.
• Location: Beautiful newly renovated office space located downtown (parking available onsite, at no charge).
• Career opportunities: We are growing rapidly and joining us at this stage offers the opportunity to grow alongside the firm. As we expand, new roles and opportunities frequently arise. If you’re eager to learn and take on new challenges, we will support and encourage your development.
• Work culture: We are highly growth and team oriented, which means that although we believe in working hard together, we also prioritize celebrating that effort and progress. We’ve built a beautiful, fun, and comfortable workspace for our staff to enjoy each day, and we have regular in-office and offsite team building events and happy hours to ensure we are keeping it all in perspective.
• Supportive onboarding and training: We provide a structured training program designed to help new hires settle in, feel confident, and gain independence in their role. You won’t be left to figure things out alone — our process is built to ensure you understand what’s expected and feel comfortable asking questions as you learn.

This is a unique, high-potential opportunity with a firm that values a positive, rewarding workplace culture.

To be considered, please apply directly on our website at www.richmondvona.com/careers, where you’ll be prompted to upload your resume and cover letter as PDF documents. Additionally, please provide writing samples relevant to the position, which may include but is not limited to a settlement demand brochure, summons and complaint, notice of claim, arbitration brief, discovery document, or pleading.

Applications submitted through LinkedIn, Indeed, or other platforms will not be reviewed.