Human Resources Coordinator/Office Assistant (Part-Time)

About Us:

RunBuggy is the most technically advanced automotive logistics platform on the market. Period.

Backed by Porsche Ventures and Hearst Ventures, RunBuggy is transforming the way cars move. Our cutting-edge technology is trusted by some of the largest OEMs, captive finance companies, and automotive lenders in the world to streamline vehicle transportation at scale.

RunBuggy’s end-to-end platform connects car shippers and haulers in real time - eliminating the friction of traditional load boards and costly custom software. For shippers, RunBuggy integrates directly into existing management systems, reducing transportation costs and accelerating delivery timelines. For transporters, we offer a smarter, more profitable way to find, accept, and manage loads - all from a single app.

Since launching in 2019, RunBuggy has grown to over 135 team members, facilitated the movement of hundreds of thousands of vehicles, and attracted tens of thousands of transporters across the U.S.

We’re not just building a better logistics platform - we’re redefining the future of automotive transportation.

About the Role:

We are seeking a dedicated and detail-oriented part-time Human Resources Coordinator/Office Assistant to join our team in our beautiful Tempe office located on Mill Ave and University. This position is ideal for an individual seeking to add value to a vibrant workplace atmosphere and assist with our Human Resources and administrative office activities. This is a part-time role with flexibility on times in-office between the hours of 8am to 5pm. Ideally, we'd have someone work 4 hours per day, 4 days per week.

If this sounds just like you, then please read on! If you feel this is not in your wheelhouse, that is okay too! We are actively hiring outstanding professionals, so we encourage you to apply to one of our many other opportunities.

What You Will Be Doing:

• Assist in the day-to-day operations of the HR department, including maintaining employee records and managing HR documents.
• Support the recruitment process by scheduling interviews, following up with candidates, and maintaining the recruitment database.
• Assist with annual employee performance reviews, goal setting activities, annual benefits open enrollment, and other HR-related internal and external audits.
• Organize and coordinate office activities and operations to ensure efficiency and compliance with company policies.
• Help prepare and update HR policies and procedures including maintaining the SharePoint Human Resources pages.
• Provide administrative and office support, including managing access for guests, email correspondence, and handling incoming and outgoing mail.
• Assist in maintaining office supplies inventory by checking stock levels daily and ordering new supplies as needed.
• Coordinate and oversee the organization of company events, including meetings, workshops, team-building activities, dinners, and other social events.
• Act as a point of contact for employees regarding basic HR-related inquiries and issues, and as the POC for vendors for office-related items/tasks (property manager, cleaning service, building access, deliveries, etc.).
• Additional duties as assigned.

What You Bring to the Team by Way of Skills and Experience:

• High School Diploma or equivalent required. Bachelor's degree preferred.
• Some office experience preferred.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, and SharePoint) and familiarity with HRIS systems a plus.
• Ability to seamlessly pivot from one activity to another (things move quickly around here in a positive way). 
• Valid driver’s license and verifiable auto insurance preferred.
• Positive, friendly attitude - you will be greeting guests and are the first person employees will see when they walk in, so a friendly "hello!" and a smile help create a pleasant office environment.
• Willingness to help others, but able to push back in a professional manner when appropriate. 
• Strong organizational and time management skills with the ability to prioritize tasks and meet deadlines.
• Excellent verbal and written communication skills.
• Ability to handle sensitive information with confidentiality and professionalism.
• Strong interpersonal skills and the capability to work collaboratively with teams and independently.
• Aptitude for troubleshooting and researching, along with an eagerness to learn and take on new challenges.

What is in it for You and Why you Should Apply:

• Market competitive pay based on education, experience, and location.
• For full time employees: highly competitive medical, dental, vision, Life w/ AD&D, Short-Term Disability insurance, Long-Term Disability insurance, pet insurance, identity theft protection, and a 401k retirement savings plan.
• Employee wellness program.
• Employee rewards, discounts, and recognition programs.
• Generous company-paid holidays (12 per year), vacation, and sick time (prorated for part-time employees).
• Paid paternity/maternity leave.
• Monthly connectivity/home office stipend for fully remote employees.
• A supportive and positive space for you to grow and expand your career.

Pay Range Disclosure:

The advertised range represents the expected pay range for this position at the time of posting based on education, experience, skills, location, and other factors.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

RunBuggy is an equal-opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination, harassment, and retaliation on the basis of race, color, religion, sex (including gender identity and sexual orientation), pregnancy, parental status, national origin, age, disability, genetic information, or any other status protected under federal, state, or local law.