Human Resources Generalist

GENERAL STATEMENT OF JOB

The City of Centennial, Colorado is an organization driven to quality products and outcomes while adhering to sound fiscal practices and efficient provision of services. We seek to attract and retain the best staff to assist us in this mission and, in return, foster a culture which supports all employees using their talents every day to do what they do best. A winner of eight Gallup Exceptional Workplace Awards, we are proud to embody the link between a highly engaged workforce and excellence in business outcomes. We are an innately collaborative culture dedicated to talents and focused on results.

Hiring Range: $64,000 - $70,000 annually

Under general supervision of the Director of Human Resources, the Human Resources Generalist is responsible for a broad range of functions within the City’s department of Human Resources. This position requires the ability to be flexible, solution-oriented, and perform analytical, technical and administrative duties in support of all human resources functions including benefits administration, compensation, compliance, managing recruitment processes, onboarding processes, unemployment claims, employee recognition, workers compensation administration, employment verification, employee relations, performance management, training and development, and being the Wellness Committee Coordinator.

ESSENTIAL DUTIES
The following statements are illustrative of the essential duties of the job and do not include other nonessential or peripheral duties that may be required. The City of Centennial retains the right to modify or change the essential and additional functions of the job at any time.  
Specific duties in the HR core functional areas include, but are not limited to: 
 
 Compensation: 

• Participate in regular analysis and review of classification and compensation data.
• Identify gaps and inconsistencies in organization and department-specific salary structures and recommend appropriate actions.
• Recommend pay while considering internal and external market factors. 
• Participate in conducting job evaluations, pay reviews, benchmarking, and compensation surveys 
• Ensure annual pay plan is updated and current.

• Initiate recruitment/selection process and help to ensure that fair, legal and consistent hiring processes are followed.
• Ensure that job descriptions are updated and oversee postings, advertising and applicant qualifications screening.
• Collaborate with hiring managers to select and retain qualified individuals.
• Coordinate applicant interviews, and final selection processes including applicant screenings and background checks. 
• Work with managers to schedule and conduct new employee orientation, on boarding process, and other training courses with the goal of high engagement and retention of employees with < one year of service.
• Conduct exit interviews and provide COBRA information to exiting employees.
• Verifies I-9 information

• Coordinate the delivery of the annual renewal and/or bid process for employee benefits.
• Serve as Wellness coordinator for City’s Wellbeing program and initiatives to include the five pillars of Wellbeing.
• Work with community resources and liaisons to coordinate, implement, and select wellness vendors.
• Analyze wellness activity expenses and determine any return on investments.
• Assist Human Resources Director with planning and coordination of the annual employee open enrollment processes, open enrollment meetings, and benefits/health fair.
• Conduct annual benefits surveys.
• Coach employees considering a leave of absence on available options and provide complete information to address individual situations.
• Coordinate leave administration, including FMLA, short- and long-term disability, PTO and Personal Emergency Leave. 
• Ensure Payroll has the data and forms needed to accurately process new hires, pay, benefit selections, position changes and other personnel actions.
• Assist in maintaining information databases such as NeoGov and Trakstar and produce summaries, comparisons and analytical reports as requested.

• Support employee relations through Engagement activities, staff and manager interactions and assessments of staff satisfaction.
• Functions as an advocate, participant and contributor for the City and its programs.
• Communicates with HR Director if there is a need for conflict resolution and improved performance.

• ·Participates as key partner by promoting Strengths and Employee Engagement through incorporating initiatives into all aspects of the HR program.

• Assist with gathering and analyzing related HR metrics. 
• Assist in preparation of department budget, monitor expenditures, and maintain records.
• Assures compliance with federal, state and local laws, regulations, and ordinances including Colorado Open Records Act, and Municipal Records Retention.
• Enters department expenses and reconciles purchase cards;
• Establishes, develops, and maintains electronic filing systems. Responsible for retrieving and updating information as needed; 
• Supports training and professional development activities such as handling course meeting logistics and preparation
• Schedules and organizes meetings, conferences, and additional activities
• Responds to regularly occurring requests for information from internal and external customers;
• Acts as a liaison with other departments and outside agencies, including high-level staff and other internal or external staff and contracted personnel;
• Handles confidential and non-routine information and explains policies when necessary;   
• Works independently and within a team on nonrecurring and ongoing projects; 
• Organizes and plans events occurring within the City offices as requested;
• Maintains inventory of office supplies or department
• Updates Intranet with appropriate changes as requested;
• Responsible for the maintenance, updating and retention of records, data and content managed within the scope of the position. Acquires and utilizes knowledge of City’s electronic content management systems and guards against the unauthorized removal, destruction or use of municipal records. 
• Recognizes and respects that City employees forego any personal or proprietary right to the City’s records including those that may have developed, created or compiled during their tenure in employment.

• Additional duties as assigned.

• Solid foundation in the human resources field including compensation, benefits, performance management, recruitment, legal compliance, employee relations, training and development, employee engagement and policy and procedure development.
• Personal computer and related software applications including Microsoft Office Suite, ADP Workforce Now HRIS, NeoGov Software, EERP Software pre-employment background screening applications.

• Knowledge of City codes, ordinances, policies and procedures.

• Thorough understanding of relevant federal, state and local employment laws.

• ·Strong organizational skills and attention to detail.
• ·Ability to establish and maintain effective working relationships with City Council, employees, citizens and managers. 

• Ability to handle sensitive situations with tact, diplomacy, while maintaining absolute confidentiality in all business matters required. 

• ·Interact knowledgeably with staff and public in person and by phone. 

• Contribute to a professional work environment by demonstrating integrity, promoting teamwork, and fostering positive communication. 
• Work effectively in a fast-paced and deadline-oriented environment and maintain high quality standards meeting demands.

• Strong interpersonal, listening, communication and customer service skills. 

• Strong written and verbal communication skills. 
• Skills to handle sensitive and confidential situations. 
• Requires high level of organizational skills and attention to detail.
• Requires skills in efficient office management, including records management.
• Requires skills in coordinating multiple tasks to meet deadlines.

• Displays an appropriate sense of urgency and bias for action. 
• Exceptional problem-solving abilities.

Education: Bachelor’s degree in Human Resources, Business Administration or related field. 

Certification: A Professional in Human Resources (PHR) preferred.

Experience: At least two (2) years in the human resources and recruitment functions. An equivalent combination of education, training, and experience that demonstrates the required knowledge, skills, and abilities may be considered. Those who have Human Resources administrative and technical experience with a focus in the areas of full-cycle recruitment is strongly preferred.