Human Resources Generalist

Primary Purpose

This role is primarily responsible for maintaining employee records, administering benefit and wellness programs, processing worker’s compensation claims, conducting quarterly random drug testing, and providing general support for various functions within the department.

Supervision

Under the direct supervision of the Human Resources Manager, and the general oversight of the Chief of Staff.

1. Oversees all City benefits processing for thoroughness, accuracy, and compliance.  Leads open enrollment, pre-retirement seminars and other training related to benefits.  Communicates with insurance providers, negotiates rates, and updates coverage details, submitting RFQ's as required.
2. Addresses concerns with benefits relating to procedures, policies, improper calculations, deadlines, and other similar issues.  Utilizes initiative and judgment in working with departments to resolve them.
3. Performs routine office functions including preparation of correspondence, forms, reports, records, and other materials from copy and rough draft as required.  Maintains employee files and HRIS system records, including but not limited to timely filing of paperwork and updating of records. 
4. Partners with departments in the hiring of non-leadership positions as assigned. May include providing assistance with scheduling, preparing interview guides for, and participating in their interview processes.  Assists with facilitating post-offer requirements, including background checks, drug testing and reference checking in accordance with City policy.
5. Responsible for the orderly maintenance of all hardcopy files and records for the department.  Works closely with the City Clerk to understand applicable records retention policies and ensures required retention periods for each type of file are being met accordingly.
6. Serves as a Worker’s Compensation representative for the City by filing all claims and staying current on claim statuses, getting involved as necessary.  Keeps HR and department leadership updated on progress in ongoing claims.  Helps to evaluate and draft changes in incident related forms and policy as necessary.
7. Leads and serves as an active member of both the City’s Safety Committee and Wellbeing Committee, including but not limited to preparing and scheduling meetings, collaborating with other committee members to drive ideas and execute plans for engaging with staff, providing Worker’s Compensation updates, etc.
8. Maintains records of employee's driver's license for insurance reporting.
9. Coordinates, schedules, and maintains records of monthly random drug tests as required.
10. Completes Verification of Employment (VOE) requests as necessary.
11. Processes unemployment forms and files protests as necessary.
12. Deals effectively and courteously with all fellow staff and the public.
13. Performs other duties as assigned.

Important Duties

1. Attends as well as hosts in-service training sessions, seminars, workshops, or other training sessions deemed appropriate by supervisor or department head.
2. Prepares, maintains, and submits data reports as requested.   Utilizes data relevant to this role to impact processes, decisions, and future planning.
3. Actively seeks opportunities to partner more with and support City Departments to promote positive and working relations between them and Human Resources.
4. Maintains appropriate supplies for department.
5. Maintains a neat and orderly work area.

Education & Experience

• Bachelor’s degree from an accredited college or university in Human Resources, Personnel Administration, Public Administration, or related field.  Related work experience may be substituted for the degree requirement on a year-for-year basis.
• Prior professional Human Resources experience preferred.
• Prior professional municipal experience preferred.

Knowledge, Skills & Abilities

Must have considerable knowledge of the modern practices related to benefits administration; Communicates effectively and professionally both verbally and in writing; Comfortable with public speaking; Knows how to effectively train staff as it relates to benefits; Works independently and utilizes sound judgment; Model and promote respect and acceptance for differences among employees and citizens; Completes work accurately with solid attention to detail; Must have the ability to promote a calm and positive image and the ability to diffuse a negative situation; Must have knowledge of business correspondence formats, record keeping and filing system methods; Must be able to read, understand and effectively communicate a variety of information; Must be able to make sound decisions within established guidelines and procedures; Must be able to solve problems and make quick decisions in areas of responsibility; Must have a working knowledge of FLSA, DOL, and DOT guidelines.

Must be able to perform effectively as a member of a team in carrying out the Trust Edge Experience©, which further establishes the foundation for our Mission, Vision, & Values through the 8-Pillars of trust, which are: Clarity, Compassion, Character, Competency, Commitment, Connection, Contribution and Consistency. Must present themselves in a professional manner, displaying the utmost integrity, discretion, courtesy, cooperation, discipline, and behavior.  

Special Requirements

Miscellaneous Requirements

• May be required to work a variety of shifts including nights, weekends, or holidays. 
• Subject to emergency call-in.  
• Must be a dependable person due to the small size of the work force.

Physical Demands

Performs bending, sorting, kneeling, and reaching to both ground level and overhead as required for such tasks as retrieving files; lifts and carries up to 10 pounds; pushes and pulls up to 25 pounds; must be able to hold and grip objects; may be subject to sitting for long periods of time; ability to operate a computer keyboard and mouse.

Work Environment

Primarily indoors with heating and cooling in a general office environment.

Selection Guidelines

Formal application, rating of education and experience, oral interview, reference check and job-related tests may be required.

The duties listed above are intended only as illustrations of the various types of work that may be performed.  The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

THE CITY OF REPUBLIC IS AN EQUAL OPPORTUNITY EMPLOYER.

Individuals with disabilities should request reasonable accommodations in accordance with the Americans with Disabilities Act prior to testing or appointment. Proof of United States Citizenship/Authorization to Work in the United States as established by the immigration Reform Act of 1986 is a condition of employment. We are committed to diversity and a drug-free workplace. Pre-employment drug testing is required.

Having trouble submitting your application?  Contact Applicant Support anytime between Monday - Friday, 8:00 AM - 7:00 PM Central Time.

• Phone: 1 (855) 524-5627
• Email: Support@GovernmentJobs.com