Human Resources Generalist 1 (41-6014)

• Process the biweekly time and attendance for employees using the payroll system, IRIS HRM.
• Prepare timesheets for data entry and verify hours are correctly reported, calculated, and coded.
• Calculate overtime and other premium pay at the proper rate in accordance with Alaska Court System Personnel Rules, Alaska Administrative Code, and FLSA requirements.
• Enter data into IRIS HRM and various HR databases within established pay period deadlines.
• Independently determine and implement all types of personnel actions from appointment through separation. These actions include transfers, promotions, acting status, address/name/marital status changes, merit/longevity increases, and experience pay in accordance with the State of Alaska and Alaska Court System policies and procedures.
• Approve the full range of payroll and personnel actions.
• Assist with affidavit follow-up.
• Maintain database and process judicial leave for judges and justices.
• Prepare Workers' Compensation forms, complete report log, and track and monitor leave usage subject to the Workers' Compensation program.

• Respond to employees' and supervisors' inquiries in person, writing, and on the phone regarding a full range of payroll issues, leave concepts and rules, benefits, and questions about court system personnel rules and how to apply them to specific situations.
• Respond to and research general employee pay concerns and questions.
• Perform HR review and approval for alternate work week schedules.
• Prepare and provide employee job verifications to financial institutions, prospective employers, and other outside agencies.
• Strictly adhere to the confidentiality requirements of the department.

• Invoke Family Medical Leave Act (FMLA) and Alaska Family Leave Act (AFLA) entitlements.
• Analyze employee service records and evaluate medical records to determine eligibility; notify employee and supervisor in writing of entitlements and obligations.
• Track FMLA and AFLA use and notify employee when entitlement is expiring.
• Answer questions about FMLA and AFLA.

The Work Hours

Full-time court employees are currently scheduled to work 37.5 hours per week. The work hours for these positions are Monday - Friday, 8:00 a.m. to 4:30 p.m. with a one-hour lunch break.   

• Experience applying rules and regulations when processing documents.
• Experience processing payroll.
• Experience handling confidential and sensitive documents or information.
• Experience multi-tasking and working with numerous interruptions without losing track of each assignment.
• Experience in computer data entry and processing detailed documents or workload with consistency and accuracy.
• Outstanding work habits regarding punctuality, dependability, and use of leave.

Exceptional Benefits for Full-Time Employees

We offer a competitive benefits package that includes12 paid holidays, medical, dental, and optional vision coverage, and employer-paid life insurance. Employees are enrolled in the Public Employees Retirement System (PERS)and the Alaska Supplemental Annuity Plan (SBS), with access to the Alaska Deferred Compensation Plan. Personal leave is accrued for vacation, illness, or personal needs.

Enjoy peace of mind and long-term security while serving your community.

Seehttp://doa.alaska.gov/drb/index.htmlfor additional information.    

LEGAL RIGHT TO ACCEPT EMPLOYMENT

The State’s online recruitment system, Workplace Alaska, requires applicants to certify that they have a legal right to accept employment in the United States. It is the responsibility of the employee to maintain the appropriate documentation to accept or continue legal employment.  The State of Alaska does not function as an employer sponsor

For more information on the Alaska Court System, please visit: http://www.courts.alaska.gov 

For information about what state courts do, please watch the following short video:

VIDEO: The who, what, when, where and how of state courts

The Alaska Court System is an EEO employer. 

A high school diploma or General Education Development (GED) certificate AND two years of general clerical work experience. The required work experience is met by service as a Human Resources Clerk or Court Case Manager 2 with the State of Alaska or an equivalent position with another employer.

Substitution:
A bachelor’s degree from an accredited college will substitute for the two years of required general clerical work experience.

This applies to your application submission.
      
Documents to be Attached to the Application (REQUIRED):

• Post-secondary transcripts, if using education to meet minimum qualifications; 
• A comprehensive resume;
• A letter of interest;
• A list of three professional references with current contact information. 

 
Documents to be Submitted at the Time of Interview (REQUIRED):
If you are selected to advance to the interview phase of the recruitment process, you must provide the following at the time of the interview (if not already attached to your application):

• Copies of your most recent (2) performance evaluations, if available.    

       
WORK HISTORY
If using work experience not already documented in your application, provide the employer’s name, your job title, dates of employment and whether full or part-time. Applications will be reviewed to determine if the responses are supported and Minimum Qualifications are clearly met. If they are not, the applicant will not advance to the interview and selection phase of the recruitment.
  
EDUCATION
If post-secondary education is required to meet the Minimum Qualifications, you must fill in the Education and Training section of the application. If you have not obtained a degree, please indicate the number of credit hours earned in the Degree Obtained field. Copies of academic transcripts will be required at time of interview.
  
SELECTION PROCEDURE
Applicants will be required to meet the Minimum Qualifications as outlined above. Unfortunately, we cannot always interview all applicants. If your application is considered "not qualified," you will be sent a notice within two weeks after the closing date for this recruitment. If you believe your application was improperly disqualified, you may appeal this decision to the Human Resources Director at 820 West 4th Avenue, Anchorage, AK 99501-2005 within five workdays from the date the notice is mailed to you. Qualified applications will be forwarded to the hiring supervisor.
  
NEPOTISM REVIEW
To avoid a conflict of interest and the appearance of impropriety, applicants who have a spouse, close relative, and/or regular member of their household employed by the Alaska Court System may not be considered for employment without the approval of the Administrative Director.
  
BACKGROUND CHECK
A background check will be conducted prior to an employment offer being made. Applicants who have prior convictions that have been set aside under the terms of a suspended imposition of sentence (SIS) may answer "no" to these questions. If you are not sure if your situation requires disclosure, please contact the Human Resources Department at (907) 264-8242. The Court System reserves the right to confirm all background information.  

Contact Title: Recruitment 
  E-Mail: recruitment@akcourts.gov 

 Mailing Address: 820 West 4th Avenue, Anchorage, AK 99501

 Phone Number: (907) 264-8242