Human Resources Generalist 1
Kanawha-Charleston Health DepartmentNature of Work
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***This job opportunity is not in the classified service and is not covered by the West Virginia Division of Personnel merit system***
The Human Resources section of the Administrative Services division of the WV Offices of the Insurance Commissioner (OIC) is responsible for payroll, benefits, personal services expenditure schedule, EEO reporting, and any other federally mandated reporting as related to employee staffing. The Human Resources section also administers job postings, timekeeping, and employee training and development. The Administrative Services division acts as a liaison between OIC staff and various other state agencies, in addition to interpreting and communicating pertinent federal and/or state laws and administrative rules to employees.The ideal candidate will be responsible for performing the following duties:
- The selected candidate will perform professional personnel work under limited supervision, at the full-performance level, for the Human Resources section for the WV Alcohol Beverage Control Administration (ABCA).
- This position reports to the Classification and Compensation Manager and the Human Resources Director.
- Will be responsible for all aspects of the job posting process, including but not limited to, entering job posting information into the NeoGov Insight and OHC system.
- Responsible for posting job opportunity announcements, preparing interview packets, and corresponding with candidates and managers.
- Reviews all job applications received by the agency to ensure applicants meet the minimum qualifications for each job classification for employment.
- Tracks in Microsoft Excel spreadsheets all personnel transactions and job postings.
- Writes various letters pertaining to job postings, including but not limited to, job offers, exempt acknowledgements, official start date, and rejection letters, as required.
- Edit and review timecards for the ABCA.
- Run reports in Business Intelligence (BI) and KRONOS/UKG.
- Scan documents into IVUE.
- The selected applicant will also learn how to counsel job applicants via telephone, or in-person, on state job opportunities, job requirements, and applicant procedures.
- May be required to conduct research to assist management with compilation job specifications for new proposed positions and assist with special projects.
- Will be required to participate in recruitment initiatives and/or career job fairs.
- Responsible for researching job fairs for the agency to attend.
- Will track costs and approve invoices for payment related to employment advertisements.
- Serves as backup for NeoGov Perform and assisting with Employee Performance Appraisals (EPAs).
- Responsible for processing personnel transactions in wvOASIS for temporary and permanent ABCA employees (PSMTs, ESMTs, and PARs).
- Serve as the back-up processor on personnel transactions for the OIC.
- Responsible for the collection, review, and submission of all necessary backup documentation for each personnel transaction.
- Become familiar with the Division of Personnel (DOP) administrative rules and policies.
- Will be responsible for conducting new employee orientation (NEO) for ABCA employees and must be able to drive to the ABCA warehouse, as required, to perform NEO.
- Assist the HR Director and management with personnel functions, as instructed.
- Will perform other duties as assigned.
The following knowledge, skills, and abilities will be beneficial to the selected candidate:
- Must have the ability to work independently in a multi-faceted office assisting employees in Human Resources matters.
- Dependability and flexibility are a requirement.
- Will be required to learn all aspects of the human resource function and must have the ability to use Microsoft Word and Excel.
- Ability to work with highly sensitive information and maintain confidentiality is required.
- Attendance is required to adequately perform the essential duties.
- Minimal travel is required, as is a valid driver’s license.
Click The APPLY Link To Apply Online.
Minimum Qualifications
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Training: Bachelor's degree from a regionally accredited college or university.Substitution: Candidates may substitute related experience for the required education at the rate of one (1) year of experience for thirty (30) semester hours of education.Experience: Two (2) years of full-time or equivalent part-time paid professional human resources, payroll, bookkeeping or accounting experience.Substitution: Graduate coursework from a regionally accredited college or university may substitute for the required experience at the rate of one (1) year of experience for fifteen (15) semester hours of education.Note: A valid driver's license may be required.
Other Information
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Come join our team!
We believe our employees deserve the best to make sure they have a great work-life balance. The WV Offices of the Insurance Commissioner offers a great benefit package that includes:
- Holidays - Minimum of 12 paid holidays
- Leave Accrual - Ample Annual (starting at 4.61 hours a pay period) and Sick Leave (5.55 hours a pay period) Accrual
- Medical Insurance - Insurance through Public Employees Insurance Agency (PEIA) with several plan options and Flexible Benefits through Mountaineer Flex Benefits to cover additional needs
- Life Insurance - Free $10,000 Basic Life Insurance and additional life insurance offered at a low cost to you
- Retirement - Mandatory retirement where the employee contributes a portion of their annual salary and the employer also contributes, in addition to an optional 457 deferred compensation retirement plan