Human Resources Generalist

The Human Resources Generalist reports to the Human Resources Manager and manages daily human resources operations, acting as the primary point of contact for benefits management, onboarding, risk management, training, drug testing, leave requests, and employee engagement activities.

• Manages the onboarding process for all new hires, ensuring all proper paperwork is completed in a timely manner.
• Creates and manages employee records in the HRIS system, the timekeeping software, and various other systems.
• Manages I-9 verifications through E-verify and properly stores the records.
• Provides monthly employee orientation presentations to all new hires for the month.
• Coordinates with IT to set-up and terminate employee access into the computer network and email systems.  Ensures employee email groups are up to date.
• Manages the creation of employee ID badges and issues and terminates door access to employees.
• Manages the scheduling of employee headshots and ID photos. 
• Manages all employee benefit programs.  Develops a deep understanding of all benefits and how they operate.  Provides guidance to employees on benefit related issues.   Makes updates to relevant benefit systems.  Maintains positive relationships with benefit providers.
• Tracks employee medical benefits for ACA reporting.  Prepares annual 1095C forms for employees and submits report to IRS.
• Manages open enrollment meetings, assists and counsels employees with enrollments, and assists Manager with inputting payroll changes.
• Develops employee appreciation posts and recruitment posts for social media.
• Purchases marketing materials for job fair recruitment.
• Manages leave requests for FMLA, VESSA, leave of absence, etc.  Coordinates collection of benefits payments from employees on unpaid leave.
• Reviews bi-weekly employee timesheets for payroll ensuring for accuracy.
• Conducts employee surveys for a variety of topics. 
• Ensure the City stays in compliance with all federal and state employment law posters.
• Tracks all property issued to employees and ensures it’s return upon separation.
• Manages and tracks purchases for employee clothing.
• Serves as a liaison to the Employee Betterment Committee and organizes all employee lunches, trainings, awards presentations, and retirement parties.
• Schedules employee wellness events and purchases supplies for the employee gym.
• Manages the employee drug testing program.
• Works with the City Clerk and HR Manager to manage the City’s Risk Management function, including inventory tracking, claims submittals, safety inspections, etc.
• Manages the training program and creates in-house trainings for some orientation topics.   Tracks completed employee trainings.
• Oversees the training and certificate submittal site, ensuring for proper maintenance.
• Manages employee records by tracking the collection of certain documents, such as handbook receipts, evals, training, etc.  Scans and files all employment related documents for the department, assuring for confidentiality.
• Responds to inquires and requests from supervisors and employees, assuring for professionalism.
• May be asked to perform other duties that are not listed but are essential to the job.

Education/Training/Experience:

• Bachelor’s degree in Human Resources, Business, Industrial Psychology, or related fields is required.
• Must have 2-5 years of experience in human resources roles.
• PSHRA-CP or SHRM-CP certifications are preferred.
• Must possess a valid driver’s license.
• Must complete within 1 year of hire the FEMA NIMS ICS 100, 200, 700, & 800 certifications.
• Candidates lacking some of the above requirements may be considered for the lower HR Generalist 1 position on pay range 7.

• Demonstrated success in a similar position, preferably in the public sector.  
• Strong understanding of HR best practices and relevant labor laws.
• Ability to process, prioritize and organize large and varying amounts of information with effective results. 
• Strong interpersonal skills.
• Ability to work effectively with staff and the public.
• Ability to manage confidential information appropriately and professionally at all times.
• Ability to read, write, and understand the English language with proper spelling and grammar to communicate exceptionally both orally and in writing. 
• Ability to prioritize work and meet deadlines with effective results. 
• Ability to work independently, as part of a team, and/or with the public. 
• Proficient in HRIS systems.
• Proficient in the use of Microsoft Office Suite.
• Proficient in standard office procedures, systems and practices including the use of a computer. 
• Must be punctual and timely in meeting all requirements of performance, including, but not limited to, attendance standards and work deadlines; beginning and ending assignments on time; and scheduled work breaks, where applicable.

Physical/Environmental/Other:

• Ability to sit for prolonged periods of time.
• Ability to lift up to 25 pounds on an occasional basis
• Ability to work a standard Monday-Friday, 8am-5pm schedule in the office.  Ability to flex work schedule to accommodate occasional off-hours events.