Human Resources Generalist

Statement of Duties

Position primarily performs highly responsible professional, department functions by planning, implementing, and developing training, safety, onboarding, and employee orientation programs, the administration of employee benefits, payroll administration, annual salary and benefits preparation, maintaining employee handbook and HR procedures manual, and answer employee questions regarding pay, benefits, policies and procedures. 

Supervision

Incumbent works under the administrative direction of the Director of Human Resources

Job Environment

Work is generally performed under typical office conditions. May be required to work outside of normal business hours.

Operates a computer and general office equipment.

Position requires frequent contact with the public, responding to inquiries in writing, orally and in person. On a daily basis, this position involves constant contact with departments of the municipal government as well as outside organizations.

Has access to extensive confidential information, such as personnel records, criminal investigation records, lawsuits, and collective bargaining negotiations.

Errors in administration could result in monetary loss, reduced levels of service, confusion and 
delay on the provision of services and could have legal and/or financial repercussions for the city.

The essential functions or duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

•Assists in developing and executing personnel procedures and policies and provide guidance and interpretation for business operations.

•Participates in development of HR objectives and systems, including metrics, queries, and ongoing reports for company requirements.

•Assists in administering benefits, compensation, employee wellness, and employee recognition programs.

•Suggests new procedures and policies for improving employee experience as well as the efficiency of HR department and company.

•Ensures compliance with local and national regulations and applicable employment laws, and update policies and procedures when necessary.

•Manages the Human Resources page on the city’s website and in SharePoint. 

•Supports the city’s recruiting process through the creation of job postings for a variety of job search engines and job description maintenance. 

•Handles all administrative tasks for onboarding, new-hire orientations, and exit interviews, including data entry in human resources information systems (HRIS) and audits for accuracy and compliance.

•Provides a dedicated and effective HR advisory service to employees that covers absence and health issues, conduct and capability, grievances, organizational change, and all other employee-relations matters.

•Works with accounts payable to ensure timely payments to HR vendors, maintains positive vendor relationships and performs invoice auditing.

•Primary backup for bi-weekly and miscellaneous payroll processing including accrual updates, payroll vendor and tax payments, updates to employee files, bonus/incentive pay, vacation/sick pay, hourly-employee validations and benefits changes.

•Assists in the communication, interpretation, and upkeep of employee handbook, organizational chart, collective bargaining agreements, and contribute to policy development.

•Assists with city’s Joint Loss Management Committee, annual reporting, and administration of the city’s safety program.

•Assists in the preparation of annual salary and budgets, total compensation, auditor reports and other data analysis for the HR department.

•Works with Finance Team when needed. 

•Other duties as assigned.

Education and Experience

•Bachelor’s degree in human resources or related field preferred
•5-7 years of experience in similar HR Generalist position 

Knowledge, Ability and Skill

A candidate for this position should have working knowledge of:

•Local, state, and federal laws which govern municipal operations 
•State and federal safety policies and regulations
•Safety program administration
•Managing an organization’s risk

or have these skills:

•Excellent communication and interpersonal skills, ethics, and cultural awareness
•Aptitude for problem-solving and thorough knowledge of HR procedures and policies
•Ability to learn new technical systems
•Must be adaptable to changes in the work environment, comfortable with multiple competing demands and is able to deal with frequent change, delays, or unexpected events in a calm and logical manner
•Resourceful mindset and strong attention to detail
•Must be able to embrace and foster an environment that supports integrity, respect, excellence, teamwork, and accountability

Physical Requirements

•Position requires the ability to operate computer keyboard and standard office equipment. 
•Prolonged periods in a stationary position.
•Occasionally move about inside the office to access equipment.
•Consistently position self to maintain office equipment and documents.
•Physical strength to move and push object up to 25lbs. 
•Ability to communicate information and ideas so others will understand.
•Ability to observe items at a close range.