Human Resources Generalist

* This position requires on-site presence throughout regular business hours. *

Key Responsibilities

1. Recruitment & Talent Acquisition

• Manage full-cycle recruitment for permanent roles, interns, and recent graduates:
• Source, screen, and interview candidates.
• Collaborate with department managers to define job requirements and qualifications.
• Coordinate career fairs, including pre-event planning, participation, and post-event follow-ups.
• Oversee pre-employment processes, such as background checks, drug screens, and physicals. References check and assessment request. 
• Maintain consistent communication with candidates by sending thank-you or rejection emails promptly.
• Proactively create and maintain a pipeline of candidates for all roles and locations. Build relationships with possible prospects.

2. Onboarding & New Hire Integration

• Manage onboarding activities to ensure a seamless transition for new hires:
• Coordinate IT access, device procurement, and workspace setup.
• Facilitate new hire orientation on policies, procedures, and benefits.
• Organize welcome activities, including creating an agenda and setting up time with all proper personnel, and coordinate welcome team lunches and announcements.
• Administer benefits enrollment, PTO allowances, ACA compliance, and training programs.
• Schedule and conduct milestone check-ins at 2 weeks, 3 months, and 6 months to review goals and provide support.

3. Employee Relations & Engagement

• Promote a positive workplace environment by:
• Conducting one-on-one check-ins and documenting interactions in Paylocity.
• Organizing and coordinating employee events and engagement initiatives.
• Maintain an updated monthly events calendar and ensure effective communication of activities.

4. Payroll & Benefits Administration

• Provide payroll support by:
• Assisting the Payroll Administrator in processing weekly payroll and providing employee benefits and deduction changes.
• Generating payroll-related reports and verifying accuracy in vendor systems.
• Administer employee benefits programs:
• Manage FSA, 401(k), health insurance, and other benefits.
• Oversee workers’ compensation claims, including filing injury reports and managing ongoing cases.

5. Compliance & Records Management

• Ensure compliance with HR policies and legal standards:
• Maintain accurate personnel files in SharePoint and Paylocity.
• Audit employee records for accuracy and completeness.
• Respond to verification of employment, unemployment claims, and other documentation requests.
• Conduct regular audits of employee forms, such as policy acknowledgments and compliance certifications.

6. Other Duties

• Assist in developing and updating job descriptions for various roles.
• Update the company HRIS with announcements, news, and notable events.
• Support HR projects, including random drug screenings, background checks, and training programs, as needed.
• Facilitate reviewing and administering payroll entries, compliance workflows, and employee training in Paylocity.
• Other duties as assigned.

Requirements and Qualifications:

• Bachelor’s degree in Human Resources, Business Administration, or related field or equivalent combination of years of experience and education.

• 3-7 years of experience in Human Resources required

• Familiarity with HRIS systems (e.g., Paylocity, ADP, UKG, or similar) 

• Proficiency in Microsoft Office software applications, including Word, Excel, Outlook, and PowerPoint. 

• Strong organizational, communication, and interpersonal skills.

• Knowledge of employment laws and HR best practices.

• SHRM-CP or PHR Certification: Preferred or willingness to obtain within a specified timeframe.

• Excellent interpersonal and communication skills.

• Problem-solving and conflict-resolution abilities.

Personal Attributes:

• Discretion and ability to handle sensitive and confidential information.

• Attention to detail and exceptional organizational skills.

• Team player with the ability to work independently.

• Adaptable and responsive in a dynamic work environment.

Physical Abilities:

• Sit or stand for the majority of a typical workday.

• Maneuver between floors of the office

• Lift and move up to 25 pounds.

• Ability to reach above shoulder level for filing or gathering data and records.