Human Resources Generalist

Two years of professional level experience in Human Resources.  Bachelor's degree in business administration or related field in human resources management or related field; or any equivalent combination of related training and experience. Applicants within six months of meeting the minimum education/experience requirement may be considered for trainee status.

Successful completion of a pre-employment drug screen and successful completion of all applicable background checks pre-hire and ongoing are required.

This is specialized professional work in the Alachua County Human Resources Department.

An employee assigned to this classification is responsible for performing a variety of personnel management functions, as well as assisting with special projects and assignments.

Work is performed under the direction of a higher-level supervisor and is reviewed through conferences, reports, and observation of results obtained.

ESSENTIAL JOB FUNCTIONS

This is an emergency essential classification. Upon declaration of a disaster and/or emergency, all employees in this classification are required to work.

Exudes a positive customer service focus.

Advocates building organizational culture through aligning decisions with the County's core values.

Advises applicants of job opportunities and requirements; evaluates applicant qualifications; refers qualified candidates; and provides guidance to directors, managers, and supervisors throughout the interviewing and hiring process.  May participate, coordinate, or assist with interviews.

Interprets and applies policies, rules, and regulations; collaborates with managers to ensure compliance; and participates in the development, revision, and implementation of policies and procedures.

Maintains compliance with federal and state regulations concerning employment.

Participates in person in new employee orientation presentations to ensure a positive onboarding experience and promote a successful transition into the organization.

Identifies and pursues new recruitment strategies, including advertising opportunities; attending in-person and virtual job and career fairs; developing recruitment open position flyers; promoting employee referral programs; and building relationships with organizations and educational institutions, to expand employment opportunities.

Coordinates pre-employment requirements, including but not limited to background checks, drug screenings, credential verification, and onboarding documentation, ensuring timely completion.

Reviews and approves employee action forms to ensure accuracy, resolves any issues, and confirms actions are within established guidelines.

Participates in a range of Human Resources program activities, including in-service training, internship programs, and classification and compensation studies.

Serves as the primary contact for County volunteer programs, provides oversight and guidance to departments to ensure policy compliance, record maintenance, and reporting.

Maintains personnel and payroll information within the enterprise resource planning (ERP) system.

Administers the applicant tracking system and acts as the primary point of contact for questions, issues, or training in the system.

Assists the Emergency Management Department with Emergency duties in the event of disaster activation.

Serves as lead for Emergency Support Function (ESF) 15 Volunteers and Donations and will assist with staffing shelters.

Prepares correspondence in response to requests and inquiries from citizens and employees.

Completes research projects and statistical reports as needed.

May process documentation for new hires and personnel changes for current employees.

Performs the duties listed, as well as those assigned, with professionalism and a sense of urgency.


NOTE: These examples are intended only as illustrations of the various kinds of work performed in positions allocated to this class. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of standard principles, practices, and techniques of Human Resources Administration.

Knowledge of the operations of County Government; knowledge of the functions of all County Departments.

Knowledge of applicable employment laws and related regulations.

Knowledge of applicant tracking systems, enterprise resource planning (ERP) systems, and HR/payroll recordkeeping.

Knowledge of volunteer program administration and coordination.

Knowledge of emergency management support functions, particularly volunteer and donation coordination.

Skill in evaluating applicant qualifications, interpreting job requirements, and supporting effective hiring decisions.

Skill in interpreting and applying policies, rules, and regulations consistently and accurately.

Skill in administering HR systems, including applicant tracking and ERP systems, and providing user support or training.

Skill in recruitment outreach, including advertising, job fairs, partnerships, and social media strategies.

Ability to maintain confidentiality, exercise sound judgment when handling sensitive personnel information, and make sound decisions based on information at hand.

Ability to collaborate with departments to ensure policy compliance and effective HR service delivery.

Ability to adapt to changing priorities and respond effectively during emergency activations.

Ability to lead and coordinate volunteer efforts during emergencies or disaster situations.

Ability to write, review, and interpret policies and procedures. 

Ability to write memoranda and prepare detailed reports.

Ability to communicate e?ectively, both orally and in writing. 

Ability to conduct research and prepare statistical analysis.

Ability to manage and organize work in an e?cient manner.

Ability to establish and maintain e?ective working relationships with Department Directors, County employees, outside agencies, the general public, and co-workers.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this position, the employee regularly sits, communicates verbally or audibly, and uses hands and fingers to handle or operate office equipment. The employee occasionally stands, walks, or moves about as required.

Speci?c vision abilities required by this job include close vision, distance vision, and the ability to adjust focus.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work is primarily performed in an indoor, climate-controlled office environment. 

The noise level in the work environment is usually moderate.