Human Resources Generalist

Why choose us?

Calista Brice is owned by Calista Corporation, an Alaska Native Corporation (ANC) established under the Alaska Native Claims Settlement Act of 1971. ANCs were created to support economic development and self-determination for Alaska's Indigenous peoples. Our work directly contributes to advancing the social, cultural, and economic welfare of over 35,000 Alaska Natives in the Calista Region.

What does Calista Brice do?

Calista Brice is a dynamic family of 20+ companies tackling the toughest challenges in construction, engineering, and environmental services. Founded in 2012 and backed by over 60 years of industry experience, we've grown into a powerhouse group that combines the resources of a large organization with the agility and personal touch of smaller firms.

Our team provides centralized services for our companies, such as IT, HR, and business operational support. We deliver these vital services so our subsidiaries can focus on their specialized work. As part of our team, you'll develop versatile business skills while building relationships across diverse industries and making a meaningful impact on our entire organization. Your expertise will directly support our mission of strengthening our subsidiaries while creating opportunities that benefit Alaska Native communities.

What can you expect?

As the Human Resource Generalist, you will interface with the Environmental Business Unit (EBU) Human Resource team and other members of the EBU Operations team, working closely to assist with recruitment, onboarding, affirmative action, orientation, benefits administration, performance review tracking, and other compliance-related activities for the Environmental Business Unit. You will coordinate responsibilities with multiple companies and staff to provide direct, high-level HR support, and staffing needs for the EBU.

How will you do it?

• Maintain current knowledge of and ensure compliance with all applicable Federal, State, and local employment laws and regulations where the company operates.
• Ensure HIPAA processes are followed by maintaining PII confidentiality.
• Facilitate recruitment efforts by creating marketing job descriptions, posting job requisitions, and ensuring job postings meet all federal, state, local, and corporate requirements.
• Creating job profiles and codes in Workday and Costpoint ensuring accuracy of codes.
• Monitor recruitment process by responding to candidate inquiries and reviewing resumes.
• Maintain up-to-date knowledge of federal, state, and local laws impacting recruitment and OFCCP guidelines.
• Coordinate screening of Shareholders at external career sites to identify candidates who may qualify for open positions and determine interest.
• Follow company applicant tracking and requisition procedures; ensure applicant tracking is up-to-date, and recruitment files are maintained with all required documentation. 
• Facilitate pre-employment processes: drug testing, background check, and occupational health screening.
• Communicate with stakeholders about new hire status and details to ensure timely onboarding.
• Coordinate and manage the onboarding and offboarding processes for new hire employees and employee terminations.  Review of and ensuring all required documents are completed, benefits enrollment, and required supporting documents are filed.
• Facilitate new hire orientation timely and accurately ensuring smooth transition from pre-hire to employees’ first day through both effective communications, onboarding software application, and engaging employee benefits orientation, and policy presentations.
• Administer new hire documents, review them for completion, and route appropriately.
• Review corporate and subsidiary policies with employees and answer any questions they have.
• Be available for employees to answer questions, help employees to be fully integrated into the company, and ultimately encourage employee retention.
• Assist in developing, updating, and maintaining job descriptions, including position pricing (using company wage research data) and FLSA status determination.
• Assist with company compensation analysis in coordination with HR Manager.
• Maintain department files with company policies and government regulations.
• Assist with coordination of records for AAPs and OFCCP compliance programs.
• Assist with EEOC, Vets 4212, and state specific Compliance reporting. 
• Assist with and ensure compliance with Service Contract Act and Davis Bacon Act requirements by keeping project folders and projects spreadsheet current. 
• Assist with monthly SCA Vacation accruals, processing to payroll, and communication to employees.
• Assist with administering employee benefits, including health insurance, retirement plans, and seasonal/rotational employee benefits. Act as a point of contact for benefit inquiries.
• Assist with the management of seasonal/rotational and temporary employee benefit deductions and annual benefit lookback reviews. 
• Coordinate and assist with annual Benefits Open Enrollment. 
• Assist with leave management, including FMLA, personal medical leave, special leave, and Workers Compensation leave, ensuring compliance with company policies and applicable laws.
• Review corporate and subsidiary policies with employees and address any questions or concerns they may have.
• Assist with employee compliance training programs.
• Assist with employee performance evaluation programs, annual performance-based pay increase processing, and performance evaluation-guided training for employees and managers.
• Assists Human Resources Manager with administrative processing needs, including preparation of company materials, employee correspondence, informational campaigns, and business process documentation as needed.
• Maintain log of workplace compliance postings and other required documents, ensuring timely updates and postings in all relevant work areas are visible.  Assist with keeping up to date the company policies and government regulations, ensuring accurate filing and documentation.
• Assist with keeping up to date the company policies and government regulations, ensuring accurate filing and documentation.
• Assist with maintaining employee records in the HRIS system (Workday).
• Process employee status changes in Workday and ensure integration to payroll is completed.
• Maintain employee personnel records, and records termination processing
• Collaborate with departments such as payroll and accounts payable to ensure smooth business workflows and process integration.
• Process OTP’s or compensation changes as needed and ensure accurate coding and integration to Costpoint.
• Respond to subsidiary operational requests and formulate an atmosphere of need-solution that supports operational needs and fosters team collaboration.
• Provide exceptional customer service and follow-up to both internal and external customers to ensure clarity and satisfaction.
• Attend HR-related training sessions to stay informed of best practices, legal updates, and other relevant HR trends.
• Travel to project locations or subsidiary offices as needed.
• Work in a constant state of alertness and in a safe manner.
• Perform other duties as assigned.

Supervisory Functions:

This position does not have any supervisory responsibilities

Knowledge, Skills & Abilities

• Intermediate knowledge of the recruitment processes (job postings, job boards, candidate screening and selection, interviewing, etc.), best practices, and state, federal, and OFCCP compliance programs.
• Excellent organizational and time management skills with the ability to prioritize, multi-task, and confidentially process and maintain data accurately with minimal oversight.
• Knowledge of and ability to enforce Federal, State, and company labor and employment regulations in the workplace.
• Strong analytical and active listening skills; ability to identify patterns, process information, analyze information broadly, and identify what questions to ask to understand a situation better.
• Ability to communicate professionally and effectively with employees, business partners, and clients via written and verbal communication.
• Ability to process new information quickly and incorporate problem-solving skills effectively.
• Ability to work independently and cooperatively with others; ability to work with employees, business partners, and customers in a friendly and positive manner.
• Interpersonal skills to communicate and negotiate with inside and outside sources.
• Proficiency in standard business computer applications.
• Ability to visualize, articulate, solve complex problems and concepts, and make decisions based on available information.
• Ability to use judgment and discretion.
• Ability to handle stressful situations and effectively plan and organize duties to meet deadlines.
• Ability to handle multiple complex and detailed tasks simultaneously.
• Ability to work safely and follow SOPs and directions.
• Ability to work with concentration, accuracy, and attention to detail.
• Ability to take ongoing educational courses to increase core competencies. 
• Ability to operate a motor vehicle in a safe and efficient manner.
• Ability to work in a Native Corporation multi-business environment

Who is Calista Brice LLC looking for?

Minimum Qualifications:

• Valid state driver’s license with clean driving record and must be qualified to operate a vehicle under the conditions of Calista Brice’s Driving Policies.
• Ability to pass a drug, driving and background screenings.

Preferred Qualifications:

• Bachelor’s Degree in Business, Human Resources, or related field preferred; year-for-year human resources experience may be substituted for four-year degree.
• Three or more years of human resources experience in two or more functional areas; generalist experience, which includes general business operations, recruitment, and benefits, is strongly preferred.
• Current PHR certification preferred.
• Experience with SCA and DBA requirements preferred.
• Experience with Workday and Costpoint preferred.

WORKING CONDITIONS

The work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Calista Brice has a fast-paced multi-tasking office environment requiring a high degree of efficient and effective performance.  The noise level in the work environment is moderate. Work may require occasional weekend and/or evening work.

More reasons you will love working with Calista Brice LLC:

• Competitive wages and bonus programs – We believe in developing our employees to progressively advance in their careers.  We achieve this by providing you with annual performance reviews with recommendations on training to achieve your goals.
• Mentorship Program designed for employees to formalize a working relationship between seasoned professionals and young professionals to develop specific areas of knowledge to grow their careers within the family of companies.
• Tuition reimbursement.
• Health insurance through the Federal Employee Benefit Program (FEHB) with many plans to choose from with ridiculously low employee premiums.
• FSA health care and/or dependent care/HSA with HDHP.
• Dental and Vision Insurance.
• Employee Assistance Program for you and your family.
• Company paid Life Insurance, AD&D, LTD.
• Voluntary paid Life Insurance and AD&D as well as STD, Accident, Cancer/Critical illness, and Whole Life Insurance.
• Paid time off (based on an employee having 2080 paid regular hours per year (40 hours per week). May increase per years of service in eligible status.)
• 0-2 years 15 days
• 3-5 years 23 days
• 6-9 years 27 days
• 10-14 years 30 days
• 15-19 years 33 days
• 20 or more years 37.5 days
• 10 Regular Holidays, 1 Bonus – Work Anniversary “Floating” Holiday. Eligible after 1 year of service, must be taken within the calendar year.
• 401(K) match at $0.50 on the dollar up to 6% of your contribution.

*Benefits may vary based on status of position and subject to associated plan eligibility provisions, or company handbook. For questions, please email the Human Resources Department at recruitment@calistabrice.com  

How do you apply?

Please visit our careers page at www.calistabrice.com and select Calista Brice LLC. under the company tab.

You have questions, or need assistance with applicant accommodation, how do you reach a recruiter from Calista Brice LLC?  Simply reach out to recruitment@calistabrice.com  

As an Equal Opportunity/Affirmative Action Employer, we believe in each person’s potential, and we’ll help you reach yours.

Join us and let’s get started!

For the full job description including physical and environmental demands please reach out to recruitment@calistabrice.com

PREFERENCE STATEMENT
Preference will be given to Calista shareholders and their descendants and to spouses of Calista shareholders, and to shareholders of other corporations created pursuant to the Alaska Native Claims Settlement Act, in accordance with Title 43 U.S. Code 1626(g).

EEO STATEMENT
Additionally, it is our policy to select, place, train and promote the most qualified individuals based upon relevant factors such as work quality, attitude and experience, so as to provide equal employment opportunity for all employees in compliance with applicable local, state and federal laws and without regard to non-work related factors such as race, color, religion/creed, sex, national origin, age, disability, marital status, veteran status, pregnancy, sexual orientation, gender identity, citizenship, genetic information, or other protected status. When applicable, our policy of non-discrimination applies to all terms and conditions of employment, including but not limited to, recruiting, hiring, training, transfer, promotion, placement, layoff, compensation, termination, reduction in force and benefits.
 
REASONABLE ACCOMMODATION
It is Calista and Subsidiaries' business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.
 
The statements contained in this job description are intended to describe the general content and requirements for performance of this job.  It is not intended to be an exhaustive list of all job duties, responsibilities, and requirements.
 
This job description is not an employment agreement or contract. Management has the exclusive right to alter the scope of work within the framework of this job description at any time without prior notice.