Human Resources Generalist (Confidential) - Substitute

Definition

Under the direction of a classified administrator, performs a variety of duties in support of various core human resources functions, including recruitment and onboarding, maintaining and processing information in an HRIS, employee and labor relations, classification and compensation, and policy and procedure development and implementation.

An HR Generalist performs full-cycle recruitment activities; helps facilitate administration of the District’s Equal Employment Opportunity (EEO) program; provides general information related to GCC employment and policy and procedures to a variety of stakeholders, including employees, managers and union representatives; reviews and processes personnel transactions and updates employee information using human resources software applications; compiles, tracks, and maintains confidential employment information and runs related reports, including for labor negotiations; support resolution of employee complaints and grievances; and performs other related duties as assigned.

Supervision

Work under the direct supervision of a classified administrator.

Does not directly or indirectly supervise other employees but may provide work direction lower -level employees, temporary employees, and/or student workers.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

The following duties and responsibilities are typical of those performed in this classification.

• Performs various technical human resources duties including recruitment and onboarding and maintaining and providing employment-related information in support of human resources operations and programs. 
• Performs full-cycle of recruitment and onboarding activities; receives and reviews position requisitions; communicates and coordinates recruitment activities with the hiring manager and/or designee; prepares and posts vacancy announcements; assists applicants with application processes; screens and qualifies applications; coordinates hiring committee processes; and verifies qualifications and references, extends job offers and prepares employment transactions.  

• Reviews and processes employment transactions and updates employee information in human resources software and other office software; may assist employees with navigating and using human resources software applications for recruitment, evaluation and other employment-related matters.
• Compiles and tracks employment information for new and existing employees, including tuberculosis assessments, I9s, and evaluations; and generates related reports. 
• Creates and maintains confidential human resources information and employee records, including in preparation for District labor negotiations. 
• Assists in the development and revision of human resources procedures, forms, and systems; recommends improvements and modifications. 
• Participates in reviewing and revising job descriptions, ensuring appropriate classification standards and up to date representative duties.
• Analyzes and provides input on requests for reclassification or out of class requests, or compensation equity reviews.
• Conducts information gathering, including intake interviews, related to employment-based complaints, including complaints of employment applicants, summarizes and synthesizes collected information;
• Support resolution of union grievances through research of issues and remedy implementation;
• Assists with implementation of negotiated MOUs and collective bargaining agreement provisions;
• Advises managers and employees on HR policy and CBA requirements, including guidance on District interpretation;
• Supports managers in effective evaluation of employees, assists in supporting effective performance management of employees.
• Participates in the development and delivery of training materials and presentations.
• May provide work direction to lower-level employees, temporary employees, and/or student workers.
• Performs other related duties as assigned.

MINIMUM QUALIFICATIONS:

The education, training, and experience qualifications are considered likely to provide the required knowledge and abilities to perform the above essential duties. 

Education and Experience

Bachelor’s degree from an accredited college or university in human resources, organizational psychology, public administration, business administration, or a related field. 

Three (3) years of human resources experience that includes experience in recruitment and using human resources software applications.

Licenses/Certifications/Other Requirements

None.

Knowledge of

• Principles, practices, and techniques of human resources management. 
• Human resources software applications. 
• Laws, regulations, standards, and requirements applicable to areas of assignment. 
• Technical methods of data organization, collection, research, and reporting.
• Standard office practices or procedures.
• Standard office software and modern office equipment. 
• Standard formats for business correspondence and other communications.
• Methods of filing information using alpha, numeric, and alphanumeric systems. 
• Correct use of the English language, including spelling, punctuation, and grammar.
• Principles and practices of customer service. 
• Business arithmetic. 

Ability to

• Conduct and administer a wide variety of recruitment activities. 
• Use and explain human resources software applications. 
• Research, collect, review, and interpret data.
• Research, interpret, apply, and explain the laws, regulations, policies and/or procedures applicable to the area of assignment. 
• Operate a variety of office equipment including computers and printers/copiers.
• Utilize standard office software (e.g., email, word processing, and spreadsheet software).
• Maintain confidentiality of sensitive and/or protected information.
• Prepare reports, correspondence, and other documents using multiple business formats.
• Maintain hard copy and electronic files and records.
• Perform business arithmetic. 
• Prioritize work and complete assignments within established deadlines.
• Provide and obtain detailed information to/from others. 
• Provide customer service with a high level of sensitivity, tact and patience.
• Exercise reasonable judgment in performing job duties. 
• Perform and prioritize multiple tasks. 
• Communicate effectively, both orally and in writing.
• Establish and maintain cooperative and effective working relationships with all employees and others encountered in the course of work. 
• Demonstrate a sensitivity to, and understanding of, the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students. 

PHYSICAL AND MENTAL STANDARDS:

The following physical and mental standards are identified as necessary to perform the essential duties and responsibilities.  However, reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the position. 

• Mobility: frequent walking and sitting for long periods; occasional kneeling, crouching, pushing, pulling, walking, and standing; occasional reaching above and below desk level.
• Dexterity: frequent fine manipulation sufficient to operate a computer keyboard; frequent grasping to handle individual papers, write and take notes, and feel individual objects. 
• Lifting: frequent lifting of papers, files, and material weighing up to 10 pounds; occasional lifting and carrying of equipment and other items up to 25 pounds. 
• Visual Requirements: frequent use of vision sufficient to read files, documents, and computer screens and do close-up work. 
• Hearing/Talking: frequent hearing and talking, in person and on the telephone. 
• Emotional/Psychological Factors: frequent contact with others, including extensive public contact; frequent deadlines and time-limited assignments.

ENVIRONMENTAL CONDITIONS:

Work is primarily performed in a standard office environment.

Application Process

This position requires the following documents to be attached to your online application in order to be considered:

• Current resume
• Transcripts showing the required degree must be submitted. Unofficial transcripts will be accepted only during the application process. Official transcripts are required upon offer of employment. Foreign transcripts and degrees require official certification of equivalency to U.S. transcripts and degrees by a certified U.S. review service at the time of application.

Accommodations

If accommodations are needed for the application process in compliance with the Americans with Disabilities Act, please contact the Office of Human Resources.