Human Resources Generalist I

Hiring Range: $28.61 - $31.47 per hour, depending on experience/qualifications

Work Schedule: Work is generally Monday through Friday, 8 am to 5 pm, with some evenings, as needed 

NATURE OF WORK
As a member of the Human Resources Department, the Human Resources (HR) Generalist I performs a variety of administrative and professional duties in support of Human Resources functions; assists with the coordination and administration of various functional areas such as recruitment and selection, new employee onboarding/orientation, classification and compensation, employee benefits, safety and wellness, performance management, employee training, and personnel policies.  The HR Generalist I is the entry to intermediate level of the HR Generalist professional series.
The HR Generalist I is required to perform work in a manner consistent with and exemplary of the town’s PRIDE philosophy and the town’s Equal Employment Opportunity policy.

SUPERVISION RECEIVED
The HR Generalist I works under the direct supervision of the Human Resources Manager to carry out assigned duties, functions, roles, and projects in both routine and complex circumstances.

SUPERVISION EXERCISED
No supervisory responsibilities or control exercised.

ESSENTIAL JOB FUNCTIONS
The Human Resources Generalist I is assigned specific assignments, job duties, scope, responsibility, roles, and requirements as determined by the town, department, division, and pursuant to laws, regulations, and practices. The HR Generalist I must be able to successfully perform, be responsible for, and/or assist in the fulfillment of many job functions and duties, with or without reasonable accommodation.
The following duties and responsibilities are illustrative of the primary functions of this position and are not intended to be all-inclusive:

• Responds to employees' general inquiries about programs, policies, rules, regulations, procedures, and benefits. Acts as the first point of contact for human resources by answering phone calls, greeting visitors, scheduling appointments for the HR team, and addressing needs, questions, suggestions, and complaints promptly.
• Performs technical and administrative duties in support of human resources activities and operations.
• Coordinates full-cycle recruitment activities to include the posting of positions, tracking applications, preparing for interviews, preparing background & drug screenings, and onboarding activities.
• Responsible for onboarding employees, which includes creating and maintaining employee resource guides, conducting orientation to ensure new hire paperwork is complete and followed through; verifies that town policies and procedures have been reviewed, understood, and executed.
• Performs data entry functions for all newly hired employees, including E-Verify, Helpdesk tickets, HRIS data entry, spreadsheet updates, and changes as needed.
• Communicates approved promotions and transfers to employees and all relevant parties, and initiates offboarding procedures for separations by submitting required documentation, updating HRIS records, and working with Payroll and the HR Generalist II to finalize pay and benefits changes in compliance with town policies and regulations.
• Researches, gathers data, and networks with new recruitment resources, such as job fairs, websites, and professional organizations, and tracks sources for successful recruitment.
• Serves as a backup for the Time and Attendance module (NEOGOV), which may include reviewing, maintaining, and updating employee leave balances and leave approvals. 
• Supports the HR Generalist II in the coordination of health benefits, open and new hire enrollments, and assisting employees with data entry for qualifying events.
• Partners with hiring managers and provides weekly follow-up to determine the status of recruitment and onboarding.  Updates the HR team regarding staffing efforts.  
• Coordinates the quarterly New Hire Breakfast with the Town Manager, including scheduling, mandatory attendance follow-up, and facilitating a positive and welcoming experience for all participants.
• Creates and maintains employee personnel files in compliance with state, federal, and local laws as well as best practices. Ensures files are created, complete, and in the proper filing system.
• Reviews terminated employee files annually to identify records eligible for disposal based on required retention periods and ensures proper handling and disposal in compliance with town policies and applicable laws.
• Maintains and updates the town’s organizational chart 
• Assists with the preparation and updating of Total Compensation Statements.
• Refers employee relation issues and concerns to the HR Director/Manager and provides accurate documentation. 
• Performs various administrative and clerical functions as needed in support of the Human Resources Department. 
• Digitizes and implements forms in NEOGOV for employees and managers, creating new workflows to ensure timely processing, proper routing through relevant parties, and accurate filing in employees’ online profiles, reducing reliance on paper documentation.
• Assists with weekly invoice batches for the Human Resources Department.
• Maintains confidentiality of information consistent with applicable federal and state laws and regulations. 
• Assists in the preparation and presentation of information to employees regarding human resources policies and procedures as necessary to maintain the effectiveness of the human resources programs. 
• Conducts all employment verifications.
• Assures discretion and confidentiality of employee concerns, records, and communications.   
• Assists with updates and maintenance of the Human Resources Department SharePoint page.      

• Serve as staff representative to various committees.
• Performs research as directed, such as discovering new technology or tools, market research, etc.
• Performs related duties as established by law/ordinance or reasonably directed by the town.
• Assists other town Departments/Divisions, as necessary.

EDUCATION, EXPERIENCE AND FORMAL TRAINING 

• Two (2) years of progressive experience in human resources including talent acquisition, hiring, recruitment, onboarding, benefits and employee training and development.
• Associate degree in a related field, such as Human Resources or Personnel Management, Public Administration preferred.
• Equivalent combination of training and experience that provides evidence that the applicant possesses the required knowledge, skills, and abilities to perform the essential functions of the job.

• Must have a current Colorado Driver’s License or the ability to obtain one upon hire, that meets the town of Windsor’s standards.

• Knowledge of theory, principles, practices, and techniques of human resources administration which may include recruitment, testing, selection, classification and job analysis, compensation and benefits administration, employee development, and performance appraisal.
• Attention to detail needed and must have the core business skills to bring critical thinking, analysis, and continuous improvement to human resources processes. 
• Knowledge of the full recruiting cycle including onboarding. 
• Knowledge of NEOGOV is preferred but experience with other ATS and/or Onboarding platforms is acceptable. 
• Working knowledge of Word, Excel, PowerPoint, and other Microsoft-related office products. 
• Knowledge of applicable federal, state, and local laws, rules, and regulations pertaining to Human Resource Management.   
• Ability to maintain confidential information and deal discreetly with confidential and sensitive situations.
• Ability to apply basic principles and practices of equal employment opportunity, recruitment, and job evaluation.   
• Ability to handle frequent interruptions to provide excellent customer service. 
• Ability to compose effective and accurate reports, summaries, and written materials. 
• Ability to establish and maintain cooperative working relationships with those contacted in the course of business including other employees, managers and department heads, vendors, consultants, elected and appointed officials, other agencies, contractors, and the general public.
• Ability to collect, compile, and analyze information and data. 
• Supports and demonstrates the town’s values and Code of Ethics. 
• Ability to plan, coordinate, and organize work activities to effectively meet deadlines.
• Self-starter, creative thinker, and takes initiative.
• Ability to use standard office equipment, computer equipment, and software including word processing, database management, spreadsheet applications, electronic mail, and HRIS systems.
• Ability to listen well and communicate effectively orally and in writing with various audiences.
  

1. Equipment:  Position requires the use of a variety of equipment: computers, tablets or other digital equipment, digital cameras, copiers, printers, scanners, fax machines, telephones.
2. Materials:  Position requires the use of a variety of materials: N/A

WORKING ENVIRONMENT & PHYSICAL REQUIREMENTS 
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. 

The physical activities of this position include, but are not limited to, the following: climbing, kneeling, stooping, crouching, reaching, standing, walking, pushing, pulling, lifting, fingering, sitting, grasping, feeling, talking, hearing and repetitive motions. 

The physical requirements of this position are considered LightWork, exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects. 

The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading; visual inspection involving small defects, small parts, and/or operation of machines (including inspection); using measurement devices; and/or assembly or fabrication of parts at distances close to the eyes.

The employee is not substantially exposed to adverse environmental conditions (as in a typical office or administrative work). 

Note:  This position description is not intended to be an exclusive list of all of the requirements, duties, tasks, roles or responsibilities associated with the position.   Nothing in this position description restricts the town’s ability to assign, reassign or eliminate duties and responsibilities of this job at any time.    
 
The Town of Windsor will make all reasonable accommodations to ensure that people with disabilities have an equal opportunity in employment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 
The town is dedicated to the principles of equal employment opportunity.  The town prohibits unlawful discrimination against applicants or employees on the basis of age 40 and over, race (including traits historically associated with race, such as hair texture and length, protective hairstyles), gender (regardless of gender identity or gender expression), sexual orientation, color, religion, national origin, creed, disability, marital status, military status, genetic information, pregnancy, or any other status protected by applicable state or federal law. 

The town is dedicated to the principles of equal employment opportunity.  The town prohibits unlawful discrimination against applicants or employees on the basis of age 40 and over, race (including traits historically associated with race, such as hair texture and length, protective hairstyles), gender (regardless of gender identity or gender expression), sexual orientation, color, religion, national origin, creed, disability, marital status, military status, genetic information, pregnancy, or any other status protected by applicable state or federal law.  This prohibition includes unlawful harassment based on any of these protected classes.  Unlawful harassment includes verbal or physical conduct that has the purpose or effect of substantially interfering with an individual’s work performance or creating an intimidating, hostile, or offensive work environment.  This policy applies to all employees, including managers, supervisors, co-workers, and non-employees such as customers, clients, vendors, consultants, etc.

The town will make reasonable accommodation(s) for qualified individuals with known disabilities unless doing so would result in an undue hardship for the town or cause a direct threat to health or safety.  The town will make reasonable accommodation(s) for employees whose work requirements interfere with a religious belief, unless doing so poses undue hardship on the town.  Employees and/or applicants needing such accommodation are instructed to contact the Human Resources Department.