Human Resources Generalist II

This position will serve as a key HR resource for faculty, staff, students, and supervisors—providing guidance on University HR and payroll policies, ensuring timely and accurate processing of transactions, and helping maintain smooth daily operations across the Museum. This position is ideal for someone who thrives in a fast-paced academic environment, enjoys working collaboratively to solve problems, and values precision and consistency in personnel and payroll processes. The HR Generalist II will also assist with special projects, maintain essential HR documentation and web resources,

Key Responsibilities:

Employee Onboarding and Development

• Coordinate system access for new hires (Network Managed By, GatorLink, Exchange, Intranet) and communicate onboarding needs to supervisors and administrative teams.
• Provide new hires with benefits timelines and resources.
• Manage UF Engaged process for probationary and annual reviews; communicate deadlines and assist managers with extensions or probationary dismissals.
• Maintain the Museum staff directory and personnel database for current and past employees.
• Track and monitor faculty and staff training compliance, including orientation, annual, and renewal trainings.
• Coordinate and enter Graduate Assistant evaluations.

HR Transactions and Recruitment Support

• Process and review personnel transactions via ePAF (hires, terminations, reassignments, salary changes, dual employment, extra state compensation, outside employment) and ensure E-Verify compliance within three business days.
• Manage recruitment activities, including creating positions, posting vacancies in GatorJobs, managing applicant pools, and assisting managers during interviews and hiring.
• Process reclassifications of TEAMS positions.
• Coordinate initial and renewal background checks (435 Livescan) and ensure compliance throughout the hiring process.

.Payroll/Time and Labor Oversight

• Assist with payroll, time and leave entry, retroactive pay, and supervisory approvals; serve as proxy for supervisors when needed.
• Oversee Time & Labor operations to ensure accurate and timely biweekly payments.
• Collaborate with Fiscal Assistant II to review paylists, payable time summaries, and approvals; complete supplemental certifications and retro transactions.
• Audit employee time and leave; request off-cycle checks as needed.
• Maintain compensatory leave records and calculate payroll encumbrances; work with PIs and chairs on payroll budgeting decisions.
• Ensure HR account codes, distributions, and contingency accounts are accurate and up to date.

Administrative Support and Reporting

• Provide oversight of payroll operations and assist departments with payroll and HR questions.
• Prepare information for administrative leadership (e.g., salary comparisons) and back up the Assistant Director of Human Resources.
• Complete FARs and coordinate effort reporting; serve as backup Department Security Administrator (DSA).
• Maintain Museum HR web resources and internal process documentation; assist with staff training.
• Support tenure, promotion, and faculty evaluation processes as requested.
• Manage departmental affiliation requests, assign UFIDs, and coordinate Gator 1 badge issuance.
• Monitor and process outside activity forms and alternate work location agreements.

Visa Responsibilities

• Administer and coordinate visa processing in partnership with UF International Center and USCIS, including H-1B, J-1, and TN visas.
• Coordinate permanent residency (Green Card) applications.
• Track all Museum employees on visas and provide timely notifications for renewals.

Commensurate with education and experience.

·  Experience with Careers at UF, ePAFs, and effort reporting. PRO3 Certification in HR/Payroll preferred.

·  Strong organizational and project management skills, with attention to detail and accuracy.

·  Excellent analytical, problem-solving, and decision-making abilities.

·  Superior oral and written communication skills; able to interact courteously and effectively with diverse clients, partners, and colleagues.

·  Professionalism and reliability as a representative of the Florida Museum Human Resources Office.

·  Ability to work independently and collaboratively to resolve problems and achieve results.

·  Knowledge of basic accounting principles.

·  Ability to perform under pressure and manage multiple priorities.

Applicants must upload the following documents to be considered for the position:

1. Cover Letter
2. Resume

Application must be submitted by 11:55 p.m. (ET) of the posting end date.