Human Resources Generalist II

• Ability to effectively communicate both orally and in writing.  

• Ability to positively and professionally interact with clients and staff.  

• Strong interpersonal and organizational skills.  

• Ability to positively and professionally interact with clients and staff, groups of various sizes. 

Process Personnel Actions in Workday   

• Submit, monitor, advance, and complete the following business processes without assistance: create new position, job requisitions, edit position restrictions, terminations, employee status changes.  

• With assistance, enter and complete the following business processes: reclassifications, promotions, Add Jobs.

Facilitate Employee Onboarding and Offboarding   

• Submit information in Workday and/or to the appropriate groups notifying them of a new hire or termination.   

• Prepare, maintain, and disposition employment files ensuring accuracy of information and compliance with the University retention schedule and applicable laws and regulations.  

• Ensure all new hire documents are submitted timely; monitor progress of the process, ensure processing is complete and employee is ready for onboarding and New Employee Orientation (NEO). Assist with I-9’s and Workday inbox processing items on NEO hire dates.  

• Coordinate with departments to ensure employee terminations are processed timely and that required steps are completed.  

• Prompt department/unit staff to schedule appropriate department/unit specific orientation.   

Provide Customer Assistance  

• Greet customers professionally and courteously and assist them with inquiries.  

• Provide information to employees about various HR programs (e.g., EAP, Benefits, Leave, Wellness, TDAs, etc).  

• Interpret and apply appropriate policies to employees and supervisors on requests for leave of absence and sick leave pool.  

• Serve as a resource to employees on how to access and use Workday and TrainTraq.  

• With assistance from centers of expertise, interface with managers to assess needs and provide guidance on the following processes: creating new positions, recruitment and hiring, employee terminations and employee status changes.  

• Assist employees in renewing annual permissions (e.g., dual employment, AWL, flexible work schedules, external employment).  

• Remind appropriate department to organize appropriate events for employee milestones (anniversary, birthdays, retirement, etc).  

Additional Hub Responsibilities   

• Research and review years of service for employees, determine eligibility for YOS awards, gather service pins and communicate lists of eligible employees to departmental leadership, gather and provide HR-related information as needed for other employee recognition programs.  

• Monitor required training reports for compliance with State and System timelines and coordinate with managers to ensure compliance.  

• Interface with managers to resolve time entry issues and follow up with bi-weekly employees and their supervisors to ensure timesheets are submitted and approved in accordance with published payroll guidelines.  

• Follow up with employees and their supervisors to ensure annual evaluations are submitted and approved in accordance with HR guidelines.  

• Assist with HR special projects as needed to include pulling queries in Workday.  

Other Duties  

• Perform additional work duties as assigned. 

• Maintain confidentiality of all and any employee information. 

• Maintain knowledge of federal, state, and standard administrative procedures that govern employment.  

• Actively participate in team meetings and events.  

• Work cooperatively with HR team members, employees and managers.  

Other Requirements or Other Factors: 

• This position is security sensitive.  

• This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU regulations and procedures.  

• Works to cover shifts, or take emergency call, on evenings, weekends, and holidays as .