Human Resources Manager for Private School with 65 employees (M-F 30 hours per week)

Position: Human Resources Manager (private school with 65 regular employees with some seasonal employees during various times of the year)

Status: Part Time (M-F 30 hours per week)

Substantial and ongoing training will be provided by the current manager who is retiring.

About Cape Cod Academy

Cape Cod Academy (CCA) is a selective, independent, coeducational day school educating students in grades K-12. Located on 45 acres in Osterville, MA, Cape Cod Academy serves students and families from towns across the Cape and just over the bridge. Established in 1976 after the closing of the Friendship School and Sea Pines School, CCA is committed to offering a personalized approach to learning (PAL) in all our classrooms. The foundation of the PAL Program is knowing each student so that instructional methods and techniques can be adapted to the student’s learning process, making it the right fit for each individual learner. Programming includes student seminars, independent work, hands-on exercises, advisory meetings, and wellness activities. When students leave CCA, they are fully prepared to enter college as confident self-advocates for their own learning.

Your completed application must include a cover letter, resume, two or three written letters of recommendations signed by the recommender, and copies of all undergraduate and graduate transcripts.

A comprehensive benefit programs is available to full time employees which includes health, dental, life, short and long term disability, matching 403(b) retirement savings program and optional vision, accident, critical illness, flexible spending and dependent care accounts.

Partner with the leadership team to formulate, develop, implement and evaluate an HR Management strategy to achieve CCA’s vision, mission and goals. Help create systems to attract faculty and staff, identify critical needs, and develop core competencies.

Support recruitment efforts for all open positions at CCA to ensure that the organization is effectively and efficiently sourcing and selecting the right candidates. This includes posting positions, reviewing resumes, conducting screening interviews, and coordinating and scheduling additional interviews with the leadership team.

Complete reference checks. Coordinate offer details for prospective employees with the Head of School and Director of Finance. Extend offers to prospective candidates.

Monitor the completion of all onboarding paperwork of new employees through BerniePortal. Submit and review background checks including (CORI, SORI and SAFIS) to determine employment eligibility for all employees including coaches and summer staff. Monitor the 3-year renewal process for the CORI of all existing employees.

Enroll new employees in all elected benefits which may include health, dental, vision, STD, LTD, Life, MA PFML, 403(b), FSA, DCA, Critical Illness, and Accident insurance.

Prepare and distribute paperwork to employees for all leaves of absences and coordinate with our third party vendor.

Identify ways to increase staff retention and productivity, including strategies to enhance employee engagement, regular feedback and coaching.

Work with summer program coordinator and aquatic program manager to hire and onboard all summer employees.

Complete stipend agreements for athletic coaches each season in collaboration with the Athletics Director.

Prepare paperwork for terminating employees and conduct exit interviews. Complete terminations of all insurances on vendor portals as well as BerniePortal.

Complete accident reports and file with CCA’s Worker’s Compensation vendor to ensure employees receive appropriate services.

Review and update the employee handbook on an annual basis in coordination with leadership.

In collaboration with the Head of School, manage the production and distribution of yearly employment agreements.

Update vendor portals and BerniePortal on an annual basis.

Support the effective and efficient administration of the performance management process.

Mitigate legal risk to the organization through proactive training and education, clear systems and processes for managing conflicts with and between employees, handling and investigating complaints.

Maintain current knowledge and application of all relevant laws and regulations at the local, state and national level relating to employment and ensure organizational compliance.

Create employee files and ensure that employee files and records are properly and securely maintained including I-9 forms.

Collaborate with CCA’s benefit broker to ensure the organization is offering comprehensive and cost-effective benefits to employees. Complete yearly open enrollment process for all benefits.

Consult with legal counsel as needed for complex employment matters.

Manage all employee relations issues and conduct employee investigations as necessary.