Office Coordinator/HR Assistant

The Office Coordinator/HR Assistant provides day-to-day administrative support to the manufacturing site. This role is responsible for purchasing and ordering supplies, managing visitors, supporting customer visits, and assisting with employee engagement and onboarding activities. The position is clerical in nature and supports both plant operations and basic HR-related activities.

Key Responsibilities

Administration & Purchasing

• Create and process purchase orders (POs) for plant and office requirements
• Order supplies through approved vendors and online platforms (e.g. Amazon)
• Track orders, deliveries, and follow-up on outstanding items
• Maintain records of purchases, invoices, and supporting documentation
• Ensure office and plant consumables are stocked and available

Front Office 

• Check in and register all site visitors in accordance with plant procedures
• Issue visitor badges and ensure compliance with safety and security rules
• Assist with customer and external visits, including:
  • Coordinating meeting rooms
  • Arranging meals, refreshments, and catering
  • Supporting  visit schedules as required

HR & Employee Support (Clerical)

• Assist with employee orientation / onboarding days 
• Support employee morale and engagement events (planning, coordination, setup)
• Create and manage door access badges for employees and contractors and gym badges for employees
• Maintain basic records related to onboarding and employee events
• Maintain communication boards

General Administrative Support

• Perform general clerical duties such as filing, scanning, data capture, and record keeping
• Support plant management with administrative tasks as required
• Ensure confidentiality of company and employee information

• High School Diploma or equivalent
• 1–3 years’ experience in an administrative or clerical role
• Experience in a manufacturing, plant, or industrial environment is an advantage

Skills & Competencies

• Strong organizational and coordination skills
• Attention  to detail and ability to manage multiple tasks
• Comfortable with purchasing systems, online ordering, and basic spreadsheets
• Good communication and interpersonal skills
• Professional and friendly manner when dealing with visitors and employees
• Ability to work in a fast-paced plant environment

About Us:

Shawmut Corporation pioneers textile innovation, delivering high-performance materials for Automotive, Health & Safety, Defense, and Custom Laminating Solutions. Proudly operating since 1916, we now operate globally with thirteen locations across three continents. Our team excels in engineering and analytics, fostering a collaborative environment to meet industry demands. Committed to sustainability and employee well-being, we offer safe, healthy workplaces. Join us and be part of a dynamic, innovative company shaping the future of textiles.

About the location:

Shawmut Corporation's Park Avenue Technical Center in Burlington, North Carolina is a premier hub for innovation in the US textile industry. With a world-class team comprising design, engineering, lab, technical, manufacturing, and program management experts, this facility is at the forefront of supporting several of Shawmut’s core markets, including Automotive, Filtration, Military and Protective, and Health and Safety. As one of the largest and most technologically advanced and sustainable fabric finishing operations in the US, this recently renovated facility also boasts cutting-edge customer meeting and collaboration facilities alongside state-of-the-art technical, quality, and color labs. Join us at Shawmut’s Park Avenue Technical Center, where cutting-edge technology meets industry-leading expertise to shape the future of innovative manufacturing. Ready to be part of a team that's making the world a more sustainable place? Apply now and let's embark on this exciting journey together!

Compensation & Benefits:

• Competitive wage structure reflective of current market trends.
• Medical, dental, and vision coverage options through Blue Cross Blue Shield of Massachusetts (BCBS) and EyeMed
• Health savings accounts (HSA) and flexible spending accounts (FSA)
• Company-paid basic life and AD&D insurance
• Short-term and long-term disability coverage
• Employee assistance and wellness programs
• 401(k) Retirement Savings Plan Shawmut.

Shawmut Corporation is an equal opportunity employer, committed to providing fair employment opportunities to all individuals regardless of race, color, religion, sex, national origin, age, disability, genetic information, marital status, sexual orientation, gender identity or expression, veteran status, or any other characteristic protected by law. We are dedicated to maintaining a safe work environment in line with ISO standards. Employees are expected to comply with all safety regulations, identify and report hazards, attend safety training, report incidents promptly, use required PPE, and participate in continuous safety improvements and emergency preparedness activities. By following these guidelines, we aim to minimize risks and ensure the well-being of everyone at Shawmut Corporation.