Office Manager/HR Assistant, Chinese language required

Life Space Digital is reshaping the out-of-home media landscape through the deployment of digital screens in high-traffic office, multifamily, and retail environments. Our platform delivers content-rich experiences and targeted advertising directly to building occupants and visitors, starting in elevators, lobbies, and shopping center concourses. Backed by an experienced leadership team and aggressive growth targets, we are scaling across key U.S. markets with a focus on speed, precision, and long-term value for our partners.

We are seeking an Office Manager/HR Assistant to support daily office operations and HR coordination at our New York headquarters. This role is central to maintaining a well-run, professional, and welcoming office environment while also supporting recruiting logistics, onboarding coordination, and day-to-day administrative needs. It is well suited for someone who is highly organized, proactive, detail-oriented, and comfortable operating in a fast-paced, high-growth environment.

We partner directly with leading property owners to modernize buildings, elevate tenant experience, and unlock new revenue opportunities through digital media. At Life Space Digital, we combine high design with smart technology to redefine what people expect from everyday spaces.

Your Focus in this Role:

Support seamless office operations and workplace coordination

Help create a professional, organized, and welcoming onsite experience

Provide HR and recruiting support across interviews, onboarding, and internal coordination

What you'll get to do in this role:

Manage daily office operations and maintain a clean, organized, and professional workplace environment

Coordinate office supplies, snacks, deliveries, mail, and vendor relationships to support day-to-day business needs

Greet and assist guests, employees, and visitors while ensuring smooth front-of-office operations

Receive and support candidates attending in-person interviews, manage check-in, prepare interview rooms, and help create a strong onsite candidate experience

Support interview scheduling, onboarding logistics, and general HR coordination in partnership with the People team

Prepare workspaces, welcome materials, and general office readiness for new hires and visiting team members

Assist with calendars, meeting coordination, internal communications, and administrative tasks across teams

Handle expense coordination, invoices, office records, and light operational documentation as needed

Provide bilingual support in English and Mandarin Chinese when communicating with candidates, employees, and external partners

Who you are:

Three to Six years of experience in office administration, executive support, HR coordination, recruiting coordination, or a related function

Bilingual in English and Mandarin Chinese, with strong verbal and written communication skills in both languages

Highly organized and detail-oriented, with the ability to manage multiple priorities and keep operations running smoothly

Professional, polished, and welcoming in person, with strong judgment and discretion

Proactive and dependable, with the ability to identify needs, take initiative, and follow through independently

Comfortable working in a fast-paced environment where priorities may shift and teams move quickly

Proficiency with Microsoft Office, Google Workspace, Slack, and scheduling or HR systems

Life Space Digital offers a comprehensive benefits package for full-time employees, including:

Healthcare: Medical coverage to keep you and your family healthy

Dental: Comprehensive dental plan

Vision: Vision coverage for eye care and eyewear

Talkspace Therapy Package: Access to mental health support

Commuter Benefits: Assistance for in-office employees’ commuting costs

Short-Term Disability: Financial protection in case of temporary disability

401(k): Retirement savings plan with company match

Paid Time Off (PTO): Generous leave for vacation, personal time, and holidays

The base pay range for this position is $70,000-$90,000. Base pay offered may vary depending on job-related knowledge, skills, candidate location, and experience.