Part-time HR Coordinator (3 days a week)

Interim Healthcare is seeking a dependable and organized Part-Time HR Coordinator to support our growing healthcare staffing team. This role combines in-person employee support with light office administration in a flexible hybrid work environment.

This role is ideal for someone who enjoys a mix of people interaction, independence, and administrative work. Candidates with healthcare office, recruiting, staffing, or customer service experience are encouraged to apply. The flexibility may also appeal to retirees, parents returning to the workforce, or individuals seeking supplemental part-time income.

Position Overview

This position has two primary responsibilities:

1. In-Person Employee & Candidate Meetings

You will meet with candidates and employees by appointment to assist with onboarding, orientation, and HR support tasks.

Meetings will mostly take place at our office.  Some candidates or employees in distant counties we service may require meeting them at coworking spaces, libraries, or coffee shops to make things more convenient for them.

Appointments are scheduled in advance and can generally work around your preferred schedule, provided you maintain sufficient availability to support onboarding needs.

2. Office Administrative Support

The HR Coordinator is also responsible for maintaining a professional and organized office environment.

This role requires visiting the office approximately 3 days per week, ideally:

• Monday
• Wednesday
• Friday

Office responsibilities include:

• Checking and scanning mail
• Maintaining employee files and physical records
• Organizing onboarding paperwork
• Keeping the office clean, organized, and welcoming
• Ensuring the office creates a professional first impression for employees and visitors

Core Responsibilities

Employee Onboarding & Support

• Conduct in-office onboarding and orientation for new employees
• Administer skills tests and collect hiring paperwork
• Coordinate and assist with:
  • Drug testing
  • Background checks
  • ID badge photos and creation
• Guide employees through company mobile app setup and usage
• Provide in-person app assistance and basic phone troubleshooting for employees who need technical support
• Perform employee reference checks
• Follow up to collect required compliance documents, including:
  • Physicals
  • TB test results
  • License renewals
  • Certifications

Administrative Duties

• Check and scan incoming mail
• Deposit checks at the bank
• Maintain physical employee files
• Organize and scan documents
• Support general HR administrative tasks
• Maintain office tidiness and organization

Geographic Scope & Travel

Primary Counties (most service provided here)

• Middlesex
• Somerset
• Union
• Morris
• Essex
• Monmouth

Stretch Counties (counties we are trying to expand to over the next year)

• Ocean
• Mercer
• Burlington
• Camden

Travel Requirements

• Reliable transportation and valid driver’s license required
• Occasional travel throughout Central and South Jersey required
• Mileage reimbursement provided at the federal reimbursement rate (approximately $0.725 per mile)

Schedule & Hours

• Part-time flexible schedule
• Approximately 3 working days per week
• Combination of:
  • Office work
  • Remote administrative work
  • Scheduled in-person meetings
• Estimated 12–20 hours per week depending on onboarding volume and scheduling needs.

Qualifications

• Strong organizational and communication skills
• Friendly and professional demeanor
• Comfortable interacting with employees in person and over the phone
• Ability to manage confidential information professionally
• Tech-comfortable and able to assist employees with smartphone/mobile app issues
• Reliable transportation required
• Basic computer and document management skills
• Prior HR, recruiting, healthcare staffing, or office administration experience preferred

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