Part-time Human Resources Assistant

CLASSIFICATION: Support Staff, 19 hours per week

DEPARTMENT: Office of Human Resources

FLSA STATUS: Non-Exempt

SUPERVISION RECEIVED: Works under the supervision of the Director of Human Resources or their designees. May take direction from the Associate Director of Human Resources as appropriate.

SUPERVISION EXERCISED: Student workers as appropriate.

POSITION SUMMARY: The Human Resource Assistant provides high-level administrative support to the Director of Human Resources in performing a variety of tasks that are highly confidential and require specialized knowledge. This position supports the Bethlehem and Lancaster campuses. The incumbent must be depended on for accuracy and thoroughness, with the ability to work independently in a fast-paced, technologically advanced environment.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

• Serves as the primary contact for the Office of Human Resources for all inquiries, responding to questions and requests from staff, faculty, and retirees as well as outside callers including applicants; answering and directing questions as appropriate.
• Assists with the organization and planning of employee functions sponsored by the HR Office.
• Supports the maintenance of both electronic and physical employee records, including compliance tracking for driver checks, required training, evaluations, and all other employment-related documentation.
• Manages the Director of Human Resources’ calendar as requested and welcomes visitors awaiting meetings with the HR team.
• Submits invoices and payments through the Oracle ERP system for HR expenses. 
• Maintains the faculty and staff campus directory (room & campus location changes), University organizational charts, and other specialized documents.
• Prepares requested reports, mailing lists, and labels for the HR Office or other departments as needed.
• Prepares communications and acknowledgments (i.e. cards, awards, longevity, retirement reception, and general announcements).
• Provides general office upkeep to include the creation of new hire files and archiving, office supplies ordering, and storage room organization.
• Assists with web page updates.
• Assists with compliance-related tasks as assigned.
• Supports institutional searches as necessary.
• Perform additional job-related duties as assigned by the Director of HR, Associate Director of HR or their designee.

QUALIFICATIONS: Two years of administrative assistant experience required. Two years of human resources experience is preferred. Bachelor's degree is preferred, however, commensurate experiences in lieu of degree will be considered. Fluency in Spanish is preferred. 

The position demands excellent organizational skills as well as superior interpersonal skills (verbal and written), and an ability and desire to work closely with all constituencies of the University and School of Theology including students, staff, and faculty, in addition to the general public. Requires a team player who can multitask and work under firm deadlines while maintaining strict confidentiality. Computer literacy and experience with G-Suite, Microsoft Office, particularly database applications, HRIS, word processing, and spreadsheets, are essential. Oracle HCM and web design knowledge is helpful. Must have the ability to demonstrate fairness, diplomacy, and discretion with all employees. Must possess a customer-first attitude. Prior experience in higher education is a plus. At times may require working outside of traditional working hours.

TO APPLY: Qualified candidates should attach their cover letter, resume, and contact information for three professional references to the online application by clicking “Apply Now”. Please attach documents as a PDF file.

Moravian University will not sponsor applicants for a U.S. work visa for this position.