Payroll Administrator & HR Specialist

Job Title: Payroll Administrator & HR Specialist

Exemption Status/Test: Exempt/Administrative                                     

Reports to: Director of Business and HR Services

Pay Grade: P3

Department: Business Services

Status: Full time

EDUCATION:  Bachelor’s degree in a Business-related field (preferred)

QUALIFICATIONS:

• Knowledge of local, state, and federal requirements relating to payroll issues and reports.
• Knowledge of payroll, accounting, and auditing principles and practices; ability to maintain accurate and auditable records.
• Knowledge of the Fair Labor Standards Act, Family Medical Leave Act, federal payroll tax reporting, and the Teacher Retirement System of Texas.
• Ability to use Excel and Word; ability to use 10-key by touch, ability to perform data analysis.
• Ability to work with numbers accurately and rapidly to meet established deadlines.
• Punctual.
• Utilize time efficiently and productively.
• Organize work effectively.
• Produce high-quality work.
• Maintain confidentiality.
• Display excellent public relations, organizational, communication, and interpersonal skills.
• Display ethical conduct.

RESPONSIBILITIES:

In this capacity, the Payroll Administrator shall be directly responsible to the Director of Business and HR Services with the following specific duties:

• Prepare the Region 18 Education Service Center’s monthly payroll and submit necessary payroll reports to state and federal agencies.
• Manage and reconcile timekeeping records for auxiliary staff.
• Maintain workers’ compensation claims and files.
• Prepare monthly Teacher Retirement System (TRS) reports.
• Complete TRS service credit certifications.
• Make funding changes and process in-house monthly charge-backs, including payroll distribution, telecommunication fees, workers’ compensation/unemployment compensation expenses, and building use fees.
• Administer employee payroll benefit enrollments, adjustments, and terminations.
• Train staff on payroll procedures and benefit options.
• Reconcile monthly 3rd party statements with payroll deductions.
• Maintain personnel records.
• Respond to and complete verifications of employment (VOEs).

• Coordinate offboarding processes for separating employees.

• Collaborate with the Business Office staff on the Planning and Performance Management project.

• Perform other duties as assigned.

JOB DEMANDS:

Tools/Equipment Used: Standard office equipment, including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions including frequent keyboarding and use of the mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours; occasional statewide travel and out-of-state travel

Mental Demands: Work with frequent interruptions, maintain emotional control under stress