Payroll & HR Coordinator

The Dolese Promise is built on a foundation of integrity driven by our passion for quality, safety, and reliability. We are one of Oklahoma's most respected employee-owned companies because of our people and our values. We strongly believe in positively impacting our communities through our products, our actions, and our financial support.

Being a part of the Dolese team affords a unique opportunity to join an organization that rewards its owners through profit sharing. Our employees are one of our most important resources, which is why we promise to deliver.

Dolese Delivers:

• Stable Foundation
• Treat with Respect
• Safe Environments
• Employee Focus

JOB SUMMARY                      

Grow your HR career with a company built on Safety, Integrity, Teamwork, and Stewardship. As a Payroll & HR Coordinator at Dolese, you will support both the Payroll and Human Resources teams by performing essential administrative, data, and service-oriented tasks. This entry-level role is ideal for someone with strong customer service skills, solid computer proficiency, and a desire to grow their career in payroll and HR.

In this role, you will assist with timekeeping, payroll data verification, employee program support, document management, HRIS updates, and general HR department support – all while gaining exposure to core HR and payroll functions that are foundational to long-term growth in the HR field. No prior payroll experience is required; training will be provided.

WHY JOIN US                               

We are people, building communities from the ground up. For our employees, we are focused on building careers. Joining our team means:

• Stability & Legacy: Be part of a company with more than a century of success, operational excellence, and a strong commitment to our employees.

• Growth Opportunities: Learn from experienced HR and Payroll professionals and gain hands-on exposure to HR operations, payroll support, and employee services.

• Impactful Work: Your contributions support accurate payroll, positive employee experiences, and smooth operations across the HR function – helping Dolese remain an employer of choice.

• Supportive Culture: Our employees support one another and our customers through our service values: Champion Kindness, Incite Enthusiasm, Build Relationships, and Provide Innovative Solutions. We value collaboration, integrity, and continuous improvement.

KEY RESPONSIBILITIES/ESSENTIAL FUNCTIONS

Payroll Support

• Assist with payroll-related data entry, document processing, and employee reimbursement workflows (e.g., boot reimbursements).

• Review weekly Milliman integration changes and ensure updates are captured accurately within Workday.

• Assist with reviewing payroll input for accuracy and completeness.

• Support time‑tracking activities, including collecting, validating, and following up on missing entries.

• Route withholding orders to ADP and track entry into Workday.

• Maintain and process Thrift Account updates.

• Prepare and distribute recurring payroll-related reports to Accounting.

• Maintain payroll files, documents, and employee pay-related records.

• Assist with responding to routine employee payroll inquiries and triage requests to the Payroll team.

• Provide administrative support for payroll audits and compliance requirements.

HR & Administrative Support

• Provide front desk coverage, including greeting visitors and answering phones.

• Handle incoming calls through the phone system by answering questions and routing calls appropriately.

• Assist with daily mail distribution and document handling.

• Provide general administrative support across the Payroll and HR teams, assisting with scheduling, forms, filing, and departmental tasks.

• Regular, reliable attendance at the work site or assigned location.

• Other duties and responsibilities related to the nature of the job may be assigned.

QUALIFICATIONS

Education & Experience

• High school diploma or GED equivalent required.

• Two (2) years of general work experience in a customer service or administrative setting preferred.

• Familiarity with Workday or other HRIS/payroll systems preferred.

• Interest in developing skills in payroll or HR.

Knowledge, Skills & Abilities

• Proven customer service experience with a professional and helpful demeanor.

• Strong computer skills, particularly Microsoft Outlook and Excel.

• Ability to maintain confidentiality and handle sensitive information appropriately.

• Strong organizational skills with a high level of attention to detail.

• Ability to learn new systems, tools, and processes with training and support.

• Ability to collaborate with other internal teams to complete assigned tasks.

• Excellent verbal, written, and comprehension communication skills.

• Excellent interpersonal skills and a positive attitude that foster effective relationships.

• Willingness to work overtime as required.

PHYSICAL REQUIREMENTS

• Ability to lift, push, or pull objects of various dimensions up to 30 lbs. of weight occasionally.

• Ability to perform primarily sedentary work and tolerate prolonged standing, sitting, and walking.

• Ability to perform repetitive motions such as typing and data entry using a keyboard and mouse.

• Ability to communicate clearly and effectively.

EEO Statement:

We consider applicants for all positions without regard to race, color, religion, sex, national origin, age, genetics, marital or protected veteran status. Dolese provides 'reasonable accommodations' to qualified individuals with disabilities in accordance with the American with Disabilities Act and applicable state and local laws. If you need a reasonable accommodation in order to complete the application process please contact the Human Resources Director.