Receptionist - HR Assistant

Position Title: Receptionist – HR Assistant

OSS Headquarters: Edmond, OK

Location: Edmond, OK

Position Summary
The Receptionist–HR Assistant provides administrative and human resources support to ensure smooth daily operations across all Orion Security Solutions locations. This role serves as a central point of contact for office coordination, employee support, and HR administration. The ideal candidate is organized, detail-oriented, professional, and able to manage multiple priorities.

Key Responsibilities

• Provide front-desk coverage, answer and route calls, and respond to inquiries professionally
• Perform general administrative duties including data entry, filing, scanning, and document management
• Support HR functions such as onboarding and offboarding, employee file maintenance, resume screening, and compliance tracking
• Prepare and proofread correspondence, reports, and presentations
• Coordinate mail, shipping, certified mail, and package deliveries
• Assist with scheduling meetings, trainings, and company events, including catering and logistics
• Manage office supplies, uniforms, snacks, and vendor coordination across multiple locations
• Support employee engagement initiatives such as birthdays, anniversaries, and special recognition
• Maintain confidentiality and handle sensitive information with discretion
• Perform additional administrative and HR duties as assigned

Qualifications

• High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred
• 2+ years of administrative or HR support experience preferred
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Strong organizational, communication, and time-management skills
• Ability to work independently and collaboratively in a fast-paced environment
• Experience with HR or applicant tracking systems is a plus

Work Environment & Physical Requirements

• Office-based role with occasional travel between company locations
• Prolonged periods of sitting and computer use
• Ability to lift up to 20 pounds occasionally