Recruitment & HR Coordinator - Animal Welfare, Nonprofit

Support the people who power our mission.

At Humane Colorado, our work for animals starts with our people. We’re looking for a detail-loving, customer-oriented Recruitment & HR Coordinator to join our (awesome) team!

We are searching for someone who shares our passion for finding the right humans to help our furry friends – if you’re looking for an opportunity to contribute your talents to a fun and engaged HR team in support of an inspiring mission, this is the job for you!  This opportunity offers a part-time (30 hour/week) schedule with full-time benefits all while working alongside our adorable four-legged customers. 

In this role, you will partner closely with the Recruiter to support the full recruitment lifecycle, including posting and managing requisitions in the ATS, coordinating interviews, communicating with candidates, drafting offer letters, and ensuring smooth onboarding. You will help maintain data accuracy in our ATS and HRIS while supporting compliance and strong people centered practices.

This is a great opportunity for someone who thrives on organization, process improvement, and meaningful collaboration. We believe that people are the key to fulfilling the mission to end pet homelessness and animal suffering – if you agree, come help us build our team and make a meaningful impact on our community!

Responsibilities

• Post positions using the Applicant Tracking System (ATS) and external job boards, maintaining compliance with posting standards, branding, and language. 
• Assist with managing requisitions within the ATS including creation, updates, approvals, extensions, and closures in coordination with the Recruiter and hiring managers. Work within and maintain external job boards and other recruitment systems. 
• Maintain accurate and up-to-date records within the Applicant Tracking System and Human Resources Information System (HRIS) to ensure data integrity and reporting accuracy. 
• Assist with interview coordination and candidate communications as needed. Occasionally provide on-site support for candidates interviewing at organizational locations in support of the Recruiter. 
• Support a positive and professional candidate experience through timely communication and coordination throughout the recruitment process. 
• Participate in the post-offer process including but not limited to drafting offer letters, initiating background checks and pre-employment paperwork, conducting verifications, and effectively communicating with all individuals involved. 
• Process onboarding and new hire paperwork; assist in validating I-9 documentation, complete data entry, prepare ID badges, and create and maintain employee files. 
• Compile, track, and assist in reporting recruitment and Human Resources (HR) data and statistics for internal and external reporting needs. 
• Assist in ensuring recruitment and onboarding processes comply with organizational policies and applicable employment laws. 
• Serve as a professional representative of the organization and the Human Resources department, modeling organizational values and ensuring positive, respectful, and service-oriented interactions with employees, candidates, and external partners. 
• May assist with the safety program, including working with the safety committee (FAST team), staff training, and workers’ compensation management. 
• Support the Human Resources team in the development of materials, metrics, workflow improvements, and programs to streamline productivity. 
• Assist with New Hire Orientation and onboarding coordination.  
• Provide cross-training support and coverage for various HR functions as needed to ensure uninterrupted operations, which may include assistance with workers’ compensation claims and other departmental responsibilities. 
• Maintain strict confidentiality of employee, candidate, and organizational information in accordance with legal requirements and organizational policies. 
• Contribute to and assist with other HR and recruitment-related projects as directed.       

People Care

People are the key to fulfilling our mission. Making internal and external patrons and their needs a primary focus is expected in all situations. This position interacts with and collaborates with employees at all levels of the organization. Communication occurs through face to face, telephone, and electronic interactions and may also include contact with the general public and business partners. Communication and contact must be clear, understandable, cooperative, professional, and respectful in all circumstances. Employees are expected to actively support a positive team environment, directly address conflict, and appropriately express concerns.

Competencies

Competencies are work behaviors and expectations necessary for successful job performance. They encompass knowledge, skills, abilities, attitudes, and actions. Additional definitions for competencies may be obtained from Human Resources.

Organizational Key Competencies

• Job Knowledge
• Excellence
• Adapting to Change / Agility
• Dependability
• People Care

Position Key Competencies

• Project and Process Management
• Analytical Thinking
• Fiscal Responsibility
• Customer Service
• Attention to Detail
• Initiative 
• Time Management
• Results Oriented
• Process Improvement
• Accountability 

Supervisory or Managerial Responsibility

• Volunteers

Travel

• This position requires travel to different work sites

Full Time Benefits – Please visit our website for a comprehensive list of all offered benefits.

• Benefits (medical, dental, and vision)
• Flexible spending accounts
• Paid Time Off (PTO)
• Paid Sick Time
• Holiday Pay
• 401(k) with matching
• Sabbatical program
• And more!

Compensation: $23.40 - $27.00  (starting pay commensurate with market, experience, and equity)

Schedule - This is a 30-hour/Week position 

• Five days (Monday - Friday), 6-hour shifts 

Work Conditions and Physical Requirements

Performs work primarily in an office setting. Potentially prolonged periods of sitting and repetitive motion. May work in an area with a high noise level. Potentially subject to animal bites and scratches. Exposure to cleaning chemicals, fumes, dust, animal dander, and feces. Occasional lifting, bending, and carrying with reasonable accommodation.

 Posting will remain open until filled, with a minimum posting period of 5 days. 

Position Qualifications

Knowledge/Skills/Abilities

• Strong attention to detail.
• Excellent organizational skills and attention to detail.
• Excellent oral and written communication skills.
• Proficient in Microsoft Office applications and HR/payroll systems.
• Ability to work independently and complete tasks with multiple deadlines.

Required

• Education: Associate’s degree in human resources, business administration or equivalent experience.
• Work Experience: At least one (1) year of relevant experience.
• Special Training, Certification or Licensure: If driving a company vehicle, valid driver’s license and insurable driving record

Desired

• Experience with the Paylocity HRIS/payroll system.
• Experience working in the operations of a business, providing hands-on support to management and employees. 
• Bilingual fluency in English and Spanish