Senior Department HR Specialist

Job Profile:

HR Services Specialist 2

Job Family:

HR Services

Time Type:

Full time

Max Pay – Depends on experience:

$58,000.00 USD Annual

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:

Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Description:

The Business and Finance Business Center seeks a highly motivated, outgoing and dynamic Department HR Specialist Senior to perform professional human resource services in a high-paced and complex department that supports multiple, diverse units. The services provided include, but are not limited to, academic and non-academic staffing coordination, human resource compliance, payroll management, leaves management, internal controls, maintenance and retention of personnel files and other functions designated by the Center.

Salary Range:

$58,000 per year.

Essential Duties:

• Works closely with assigned departments to develop and implement human resource activities to ensure adherence with university policies, practices and regulations.

• Communicates with other departments, employees, applicants, administrators and staff regarding recruitment, employment and personnel transactions.

• Maintains confidentiality concerning personnel actions, legal actions, and organizational changes/plans.

• Partners with assigned unit managers to coordinate and manage personnel searches, applicant evaluations and hiring.  

• Responsible for the quality control of payroll processes for assigned units in accordance with policies, procedures and strict payroll deadlines. Identifies and resolves payroll discrepancies.

• Processes a large volume of personnel transactions for employees paid on multiple funding sources.

• Prepares and edits correspondence. Ensures maintenance of appropriate personnel records based on department, Office of Human Resources (OHR), state and federal guidelines.

• Works closely with employees, administration and OHR to coordinate employee leaves of absence and benefits concerns.

• Advises and assists management and staff in the handling of employee relations issues, complaints and/or grievances and determination of appropriate actions.

• Performs other duties as assigned to ensure the continuity of department operations and to meet customer service needs.

• DAYS AND SCHEDULE:  Monday-Friday, 8:00 a.m. - 5:00 p.m. in office for the first month. Thereafter, This is a hybrid position, with three days in office, and two days remote. 

Desired Qualifications:

Experience in:

• Working effectively in an environment subject to quickly changing priorities, sensitive/confidential information and short deadlines. 

• Utilizing software including Workday, Analytics Reports, ASU Dashboards, Microsoft Word, Slack, Microsoft Excel, and Microsoft Outlook.

• Conducting candidate recruitment processes, including preparing announcements, advertisements and information materials.

• Utilizing Workday as a Timekeeper/Operational Timekeeper and to ensure quality control of payroll process for assigned units in accordance with policies, procedures and strict payroll deadlines.

• Performing payroll reconciliations.

• Processing large volume of FMLA and ASU Leaves of Absence.

• Communicating effectively via email, telephone and in person to answer questions regarding human resources policies and procedures.

• Establishing and maintaining effective working relationships within and across organizational areas. 

• Working well under pressure in frequently changing work environments.

• Planning and establishing priorities.

• Maintaining confidential personnel files. 

Demonstrated knowledge of:

• FLSA, FMLA, ACA and University leave policies and procedures.

• Human resource practices, regulations and standards. 

• Quality customer service standards, methods and practices. 

Working Environment:

• Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse.

• Required to stand for varying lengths of time and walk moderate distances to perform work.

• Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds.

• Regular activities require ability to quickly change priorities which may include and/or are subject to resolution of conflicts.

• Ability to clearly communicate verbally, read, write, see and hear to perform essential functions.

• Ability to work well under pressure and frequently changing work environment.

• Regular use of standard office equipment including but not limited to: computer workstation/laptop (keyboard, monitor, mouse), printer, fax, calculator, copier, telephone and associated computer/technology peripherals.

All applicants must be eligible to work in the United States; the Business and Finance Business Center will not provide sponsorship for employment.

Department Statement:

The Business and Finance Business Center serves the university community by providing human resource and accounting services in a professional, accessible, customer-focused, efficient and innovative manner.

Driving Requirement:

Driving is not required for this position.

Location:

Campus: Tempe

Funding:

No Federal Funding

Instructions to Apply:

Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub.

Please use the link below to log in using single sign-on.

https://www.myworkday.com/asu/d/inst/1$9925/9925$22090.htmld

To be considered, your application must include all of the following attachments:

• Cover letter

• Resume or CV

Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name.

Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.

Important: Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact The Office of Human Resources Talent Acquisition before the posting close date.

Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience.

Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete.

ASU Statement:

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report:

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

Employment Verification Statement:

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement:

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement:

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.