Senior Specialist, People Group (Executive Assistant to CPO)

Why Ryan?

• Hybrid Work Options

• Award-Winning Culture

• Generous Personal Time Off (PTO) Benefits

• 14-Weeks of 100% Paid Leave for New Parents (Adoption Included)

• Monthly Gym Membership Reimbursement OR Gym Equipment Reimbursement

• Benefits Eligibility Effective Day One

• 401K with Employer Match

• Tuition Reimbursement After One Year of Service

• Fertility Assistance Program

• Four-Week Company-Paid Sabbatical Eligibility After Five Years of Service

The Senior Specialist, People Group supports the People Group by providing essential support services as requested by the Chief People Officer and other People Group leadership. The role is both project-oriented and administrative in nature. The Senior Specialist will assist in planning, directing and coordination of Ryan People Group projects to ensure goals are on-target and objectives accomplished directly with People Group Leadership. The coordination of these services increases efficiency and accuracy of the entire department.

**For candidates that are short-listed for this position, there will be an on-line administrative assessment required, comprising MS Office applications. This position will require in-office attendance at least four times/week.**

Duties and responsibilities, as they align to Ryan’s Key Results

People:

• Create a positive team member experience

• Coordinates Team Building for all of People Group leaders

• Engages with all People Group leaders in building enterprise People Group wide decks

Client:

• Engages PG leadership in planning change management initiatives under direction of the Chief People Officer

Value:

• Develops and maintains project and work plans based on business requirements, timelines, budget, and required staffing resources; monitors the integration of business requirements throughout the project life-cycle as directed by CPO

• Manages, prioritizes, and executes PG projects as directed by the CPO while working autonomously to meet deadlines in a deadline driven environment.

• Ability to manage cross-functional calendars and support multiple executives; coordinating detailed travel arrangements (domestic and international); provides general administrative support to CPO (expense reporting, scheduling, etc.).

• Creates and manages event planning logistics for teams as required.

• Demonstrates strong written and verbal communication skills, displays a positive demeanor and team spirit.

• Work together with CPO to determine changes in project timelines and deliverables.

• Organize documentation for PG and oversee departmental meetings, meeting minutes, and meeting preparation regarding venue and agendas.

• Complete PO requests and monitor budget.  Prepare initial reads on budget spend monthly. 

• Assists in work for the Corporate Awards, DEI and Community Outreach, routine and during peak times

• Assists with other projects and administrative duties as assigned by the Chief People Officer.

Education and Experience:

BS or BA degree required in a business-related field and 2+  years related experience in a similar environment or equivalent combination of education and experience. 

• Strong judgement and understanding of confidentiality

• Exceptional organizational and interpersonal skills and must excel in a fast-paced environment.   Must be quick, proactive and responsive and have experience supporting a team. 

• Strong desire to grow and learn project timelines, requirements and deliverables with a high aptitude for numbers and detail.

• Ability to drive items to conclusion timely with minimal direction

Computer Skills:

 To perform this job successfully, an individual should have basic skills in Microsoft® Excel and Outlook, and intermediate skills in Microsoft® Word and PowerPoint and internet navigation/research. Individual should also have basic knowledge of Adobe Acrobat and other commonly used business applications.  Workday preferred

Certificates and Licenses:

No certifications or licenses required

Supervisory Responsibilities:

The position requires no supervisory responsibilities.
 

Work Environment:

• Standard indoor working environment.

• Occasional long periods of sitting while working at computer.

• Position requires regular interaction with employees at all levels of the Firm in person and via e-mail and telephone.

• Position requires regular interaction with clients and interface with external vendors in person and via e-mail and telephone.  

Equal Opportunity Employer: disability/veteran