Shared Services HR Coordinator

At Viwinco, our people are at the heart of everything we do. We’re seeking a Shared Services HR Coordinator who enjoys supporting employees, staying organized, and ensuring HR processes run smoothly behind the scenes.

In this role, you’ll support the day-to-day operations of HR by maintaining accurate systems and data, supporting managers, and serving as a reliable resource for employee questions. Your work will help ensure HR processes are efficient, compliant, and consistent across the organization.

If you’re detail-oriented, customer-focused, and enjoy being the go-to person for answers and solutions, this could be a great opportunity for you.

Responsibilities

• Serve as an internal HR support resource, routing and resolving employee inquiries related to UKG, PTO, pay discrepancies, and reimbursements

• Maintain accurate employee records and process data changes (address updates, tax forms, personal information, etc.)

• Process and support promotions, transfers, and employment status changes within HR systems

• Assist with compensation data, reporting, audits, and system updates as needed

• Grant and manage HRIS access; support timecard reviews, attendance tracking, and reporting for leaders

• Support the development, documentation, and continuous improvement of HR policies and procedures

• Provide operational backup support for payroll processing, onboarding, and offboarding activities

• Assist with HR projects and administrative tasks that support compliance, efficiency, and company-wide initiatives

Requirements

• High School Diploma or equivalent required; Bachelor’s Degree in Business, Human Resources, or a related field preferred

• Working understanding of employment and labor laws

• Experience using HRIS systems (UKG experience is a plus)

• Proficiency with Microsoft Office

• Strong communication and customer service skills—you enjoy helping people

• Organized, detail-oriented, and comfortable juggling multiple priorities

• Ability to thrive in a fast-paced, team-oriented environment

• Additional HR training or certifications a plus

• Bilingual in Spanish preferred