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Temporary, Limited-Term HR Assistant

Coachella Valley Water District
3 days ago
Full-time
On-site
Palm Desert, California, United States
$6,540 - $8,946,000,000 USD monthly
HR Entry Level

Job Summary

CVWD'S Human Resources Department is seeking a skilled and adaptable professional for a limited-term, full-time position with benefits to support daily operations. This position will play a critical role in maintaining essential HR processes and ensuring service continuity while key staff focus on the implementation of a new Enterprise Resource Planning (ERP) system.

The successful candidate will be responsible for executing routine Human Resource items, assisting with operational functions, and alleviating workload demands as it relates to recruitment & onboarding and HRIS maintenance during this transitional period. This limited-term appointment is anticipated to last up to two (2) years, with an option to extend up to one (1) additional year, providing valuable support to the department as it undergoes these significant system enhancements.


TITLE: Human Resources Assistant (LIMITED-TERM)

SRN U-5: $6,540 - $8,946, Monthly, Non-Exempt 

Bargaining Unit: DBCP Classification 3. Non-Represented, At-Will/Confidential 

DEPARTMENT: Human Resources

REPORTING RELATIONSHIP:                                  

Reports to: Human Resources Administrator, Human Resources Director

Supervises: N/A


DEFINITION: Under general supervision of the Human Resources Director and direct supervision by the Human Resources Administrator, the Human Resources Assistant performs a variety of responsible human resources administrative work, professional, technical, and analytical activities in support of the District's human resource management programs and initiatives; areas of support and assistance include, but are not limited to recruitment and selection, employee relations, performance management, training and development, and benefits administration. This position is privy to highly confidential information relating to the decisions of District management affecting  District and organizational issues, employer-employee relations, and handles information that is sensitive and confidential in nature.

Essential Functions

EXAMPLES OF TYPICAL JOB FUNCTIONS
 
General (without limitation)

  1. Provides day-to-day administrative support to the Human Resources department and serves as the primary contact with employees and the general public as it relates to HR matters.
  2. Maintains and updates the employee master file in computer systems and personnel files.  Enters all employee new hire, performance review, merit, promotion and termination data.
  3. Assists with routine human resources activities relating to an assigned program area in accordance with applicable human resources policies, procedures, methods and techniques.
  4. Assists in performing the more routine analytical and administrative duties related to preparation of reports, and conducting analysis in assigned area of responsibility.
  5. Works within established procedures and guidelines in providing assigned human resources services, and reviewing new or unusual situations and work assignments with higher level human resources staff. 
  6. Interprets policies, procedures and regulations to District management, staff and the public in assigned area of responsibility.
  7. Prepares and provides responses to requests for employment verification; classification, compensation and benefit information to other organizations.
  8. Assists in the preparation of research studies, and reviewing results in assigned area of responsibility.
  9. Organizes, develops and assembles documents, handouts, manuals and other materials for distribution.
  10. May assist with project management duties. 
  11. Assists in answering questions and researching questions when more complex information is requested.
  12. Schedules, organizes and conducts employee orientations.
  13. Performs corporate credit card purchases, invoicing and reconciliations.
  14. Assists with special projects and District events.
  15. Performs other related job duties as required. 

The HR Assistant will, when assisting and providing support for:

Recruitment & Selection 
1. Assist to administer recruitment and selection processes with direct link to the onboarding process
2. Respond to management, employees, and job applicants. 
3. Initiate background investigations and review results. 
4. Maintain applicant tracking and other pertinent recruitment and selection information using Human Resources Information System.
5. Conduct reference checks and communicate results.

Human Resources Information Systems (HRIS) 
1. Make adjustments, create, update, input, and maintain information in a Human Resources Information System and applicable databases (PAF’s). 
2. Assist with ensuring the internal/external websites are updated and accurate by coordinating with functional owners. 
3.  Assist with testing system upgrades; Assists with evaluating the impacts and results of modifying applications and installing system upgrades on established reports, screens, and web applications.
4.  Modify or update application data, tables and reports during upgrade or conversion process from one system release to another. 
5.  Develop reports based on customer requests.
6.  Audit and review the accuracy of employee data maintained in reports, systems or files.
7.  Input Human Resources data into various spreadsheets and systems. 
8.  Format ad-hoc queries and reports based on customer requests or project needs. 
9.  Provide recommendations on options available to address user needs; Assists in developing specifications for new or modified applications considering data and work flows, logical processes, and reporting requirements.  

Please visit https://www.governmentjobs.com/careers/cvwd/classspecs for the full job description.

Minimum Qualifications

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

Licenses and Certifications: Possession of a valid California Driver’s License, to be maintained throughout employment. Professional designation in human resources management or related specialty is desired.
Education: Bachelor’s degree from an accredited college or university with major coursework in human resources, public or business administration, or a related field. 
Experience: Three (3) years of professional experience within human resources programs, preferably in a government or utility environment.

Knowledge of: 

  • Principles, practices, and techniques of public, human resources administration, including recruitment, testing and selection, classification and job analysis, compensation and benefits analysis, and administration, training, and instruction. 
  • Basic labor relations principles and practices, including contract administration. 
  • Federal, state, and local laws, codes, and regulations in assigned areas of responsibility.   Research methods and data analysis techniques. 
  • Benefits administration, public pay administration, position classification, and salary surveys. 
  • Personnel selection, validation, performance appraisal, and affirmative action. 
  • Merit principles and systems. 
  • District and mandated safety rules, regulations, and protocols. 
  • Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and District staff. The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar. 
  • Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed
 
Ability to: 
  • Provide professional support to the District’s human resources programs. 
  • Conduct research and prepare findings. 
  • Analyze problems, evaluate alternatives, and make sound, appropriate recommendations. 
  • Analyze jobs and salaries and prepare sound classification and compensation recommendations. 
  • Perform diverse recruitment and selection tasks and ensure compliance with mandated regulations. 
  • Maintain confidentiality of sensitive personal information of employees, former employers, and other matters affecting District employee relations.
  • Understand, interpret, and apply all pertinent laws, codes, regulations, policies, and procedures, and standards relevant to work performed.
  • Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments. 
  • Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
  • Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.
  • Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
  • Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.