Le Parfait Paris in San Diego, CA is looking for one Admin & HR assistant to join our 50 person strong team. We are located on 3555 India St. Our ideal candidate is self-driven, ambitious, and hard-working.
Job Description:
As the personal assistant you will assist with both professional and personal tasks on a weekly based in addition to last minute projects. Your main responsibility is to do anything that would save the executive teams’ time.
Job responsibility:
· Pay bills, track receipts, and manage paperwork and filing systems
· Manage calendar, appointments, meetings, and reminders
· Prepare reports, complete forms, and take meeting notes
· Manage specific inventory on a weekly base and place order accordingly.
*Packaging inventory (Macaron box, flyers, macaron inserts, USPS boxes, Merchandising),
*Gelato Inventory (gather orders from stores, place orders, upon delivery verify the total delivered and organize the freezer for the driver next day delivery),
*Company tee-shirts/clothing inventory
· Make phone calls and respond to emails and other correspondence including the catering emails (send quotes and invoices)
· Keep updated all job posting on our website, process light resume screening, gather all resumes and send them to Chefs/Manager, organize interviews based on Chefs/manager schedule
· Screening of supplier price fluctuation; Every Monday’s check prices of each suppliers’ invoices & website. Contact suppliers if any price increase. Update Get filet accordingly
Other responsibilities include:
· Occasional weekend work in catering events (delivery and set up)
· Create collateral when needed on Canva or Adobe such as; flyers, price tags, menu update
· Organized photoshoot Marketing according to management plan & Create occasionally social media content (stories)
· Edit the online stores (third parties and company store) with pricing and new items when needed.
· Keep office clean, neat and organized
Job Requirement:
Job Benefit:
· Part time or full time: Monday through Friday with weekend when catering/events
. Possibility to move to full time