Benefits Administrator / HR Assistant

Overview

The Benefits Administrator / Human Resource Assistant is responsible for managing all aspects of employee benefits administration and ensuring compliance with legal and regulatory requirements. This role reports directly to the Human Resource Manager.

Key Responsibilities

Benefits Administration

• Administer all employee benefits programs, including medical, dental, vision, life insurance, disability, 401(k), and other voluntary programs.
• Process new hire enrollments, changes, and terminations in benefits systems.
• Audit benefits data to ensure accuracy of enrollments, deductions, and billing.
• Review and reconcile monthly carrier invoices; resolve discrepancies with vendors.
• Review and reconcile monthly premium statements against employee contributions.
• Ensure compliance with all federal and state regulations, including ACA, ADA, HIPAA, COBRA, ERISA, FMLA, and Section 125.
• Coordinate open enrollment initiatives and Serve as the primary point of contact for employee benefit inquiries.
• Complete ACA reporting requirements on a monthly and annual basis.
• Review and reconcile monthly premium statements against employee contributions.
• Administer and track FMLA and related leave programs; coordinate with payroll and third-party vendors; collect and post insurance payments for employees on leave.
• Assist with OSHA compliance, including recordkeeping and maintenance of the OSHA 300 log.
• Lead company wellness initiatives, including planning and executing the annual Wellness Fair.
• Conduct preliminary investigations of workplace incidents, gather statements, collect evidence, (photos, video, witness information), and document findings.  Complete root cause analysis.
• Analyze incident trends and prepare reports to support safety and injury prevention efforts.

HR Support and Administrative Duties

• Support development and communication of HR policies, including updates to the employee handbook.
• Respond to employment-related inquiries and assist with policy interpretation.
• Monitor DOT compliance requirements for drivers, including maintaining driver qualification files.
• Maintain accurate and up-to-date HR files, records, and HRIS data in compliance with applicable laws and best practices.
• Assist in improving existing processes, procedures, and documentation.
• Stay current on HR trends, best practices, regulatory changes, and new technologies.
• Provide general administrative and clerical support, including filing, scanning, document preparation, special projects, and internal communications.

Job Requirements

• Bachelor’s degree required.
• Benefits administration a plus.
• Proficiency in Microsoft Office Suite, Excel and experience with HRIS and benefits platforms required.
• Excellent written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Ability to work independently and manage multiple tasks with accuracy and efficiency.
• Strong analytical and problem-solving skills, with the ability to interpret data from multiple sources.

Additional Information:

• This role is open to early-career candidates, including new and recent graduates.